Plan for Distribution of New York State Medical Information Subsidy for April 1999-March 2002
Report of New York State Medical Information Task Force
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The current New York State Medical Information Subsidy provides funding to the New York State Reference and Research Library Resources Systems (3R's) to provide connections to the National Network/Libraries of Medicine (NN/LM). The Task Force recognizes the success of the current program in helping to provide fast, efficient access to health information to meet the needs of the people of New York. |
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The Task Force further recognizes that changes in procedures at the Contracting Agent institution provide an opportunity for streamlining of the current procedures for this program. Therefore, the Task Force makes the recommendations that follow. |
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It is further recommended that this Plan be implemented as soon as possible and be in effect until March 31, 2002. If by March 31, 2002, there have been no changes to the New York State Law that governs this program, this program as outlined below will remain in effect. |
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Specifics of the recommended Plan are: |
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Division of Library Development (DLD) will contract with an agency or agencies (hereinafter called the "Contracting Agent") to provide services to the 3R's for access to the Regional Medical Library (RML) network. The responsibilities of the Contracting Agent shall include, but not be limited to:
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Each 3R's will submit a Plan
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Each 3R's is responsible for creating a Plan that meets the needs of its member libraries. Categories of allowable expenditures that may be include in the Plan are:
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Expenditures not allowed:
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Disbursement of funds:
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Program plans from the 3R's should be submitted and approved prior to June 1. The contract between the State and the contracting Agent should be in place prior to April 1. If an approved contract is in place, the State Library should release funds to the Contracting Agent as soon as possible after the approval of the State budget. If all approvals are in place, the State Library should instruct the Contracting Agent to release funds to the 3R's within six weeks of the Contracting Agent's receipt of State Program funds. |
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Example: 1999-2000 funds would be available to Contracting Agent around July 1999 assuming approval of the contract and a timely State budget. Funds released to the 3R's in August/September for Program Year beginning July 1, 1999. |
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2001-2002 funds could be available to the Contracting Agent in May 2000, assuming timely State budget. Released to 3R's in June for Program Year beginning July 1, 2000 (program year 2000-2001). |
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Reporting: Reporting by 3R's to the State is on the "Big picture" level, not at the individual library level:
Funds disbursed: trust libraries to spend money as they said, but require a signed report or statement from libraries for a "paper trail" (DLD will specify the length of time records must be kept). |