State Aid for Library Construction 2017-2020

The following information regarding the 2017-2020 State Aid for Library Construction is provided for informational purposes so libraries can begin to seek appropriate approvals in anticipation of a proposal to the State for funding.

An appropriation of $24 million in capital funds for public library construction has been included in the 2017 State Budget.

The application procedure for the 2017-2020 construction program will be an online process. All application forms will be found on the construction program online portal and must be submitted through the web-based application portal.  Please go to the Online System Account Registration Formexternal link opens in a new window to register to receive a user name and password AND to access the online application system. You will need a user name and password to submit an application.

NOTE: The deadline for submission of applications from the systems to the State Library is 5:00 p.m., Wednesday, October 4, 2017. However, each public library system will set its own deadlines for member libraries to submit applications to allow sufficient time for system review and system board approval. Please contact your public library system to find out its due date.

Please note that libraries who received a construction award in any previous year are eligible to apply for funding in 2017-2020, even if the project for which previous funding was received is not yet complete. However, a library cannot receive funding for the same project more than once.  The project for which funding is being requested in 2017-2020 must be separate and distinct from any project(s) previously funded.

Local libraries must work with their library system and submit all application materials to the system. The deadline for receipt of applications is set by each library system. The State Library encourages libraries to contact their system as soon as possible to let the system know if the library plans to apply for a construction award.

Libraries may apply for an award that could fund up to 75 percent of a project. The minimum award is $2,500. There is no maximum award, but the amounts of the awards will depend on the number of project applications received and the total funding available to the library system.

Eligible project activities and expenditures include acquisition (purchase of a site and/or an existing building suitable for conversion to library purposes; see 90.12), construction, and renovation or rehabilitation of a facility. Routine maintenance is not fundable.

Other application/project criteria:

  • Libraries with multiple buildings may submit more than one application, but only one application per building. Note: Participation in a coordinated project with a Library System to provide broadband services to several library buildings does not preclude a library from submitting an individual application.
  • Approved projects must start within 180 days of approval.
  • Projects that are not completed at the time of application to the library system are eligible for funding.

The program period is July 1, 2017, through June 30, 2020. Only expenditures made after July 1, 2017, are eligible expenditures for funds awarded as part of this program. However, match funds expended on the project between January 1 – June 30, 2017, may be included as part of the total project cost. Libraries may use local, state, or federal public funds, private funds, or a combination of funds from those sources for the required certification of available funds to pay for the cost of the project, minus the award amount. Note: Libraries may not use State and Municipal (SAM) Facilities Program Grants (DASNY) as match funds.

Libraries will receive three payments: an initial payment of 50 percent after January 1, 2018, pending final approval of the application if not rendered prior to that date; a second payment of 40 percent after April 1, 2018; and a final payment of 10 percent upon project completion and receipt in the State Library of an approvable completion report. Typically, libraries will receive their first payment in the spring. Libraries have until June 30, 2020, to complete their projects, provided they have completed and submitted a progress report to the Division of Library Development requesting an extension for a third year.

If you have questions about the program or application procedure, please contact your public library system.

Library System Allocation Chart for FY 2017-2020 (2010 Census)

Program Guidelines and Instructions

Frequently Asked Questions


ADA Requirements and Information

State Historic Preservation Office (SHPO) Approval Documentation -- *SEE: new online submission process*

Environmental Assessment Form Information

Smart Growth Form Information

Reduced Match Justification Form (available online)

Statutory Basis for funds:

Payee Information Form / EIN

Library systems should contact Mary Anne Waltz or Frank Rees with questions about the application deadlines, requirements and materials.

Last Updated: February 27, 2018 -- asm