The search box labeled "Search for" performs general keyword searches and retrieves keywords in virtually all of the metadata fields, and in the full-text of the documents. Use this search box to search for words that might appear only in the full-text of the document, rather than in the title or creator fields. Or use this search box if you are unsure where the word might appear.
Using this search box you can perform three types of searches (select from the drop down list):
The Advanced Search option opens a side bar for filters, fields, and libraries to search your topics.Use Creator, Title and Agency/Topic to perform a search against a document's metadata. For example if you are looking for a specific document, try typing the title or part of the title in the Title search box and execute the search. The OCLC/NY ID field is primarily used so we can link our catalog records to our Digital Collections. If you are searching our catalog and find a record that has a link to our Digital Collections, this field will be searched automatically when you click on the link in the Catalog.
Filter: You can add search fields by clicking on the "Search Filter " link in the left navigation bar. A drop down menu will let you select different search fields which will appear on the left side of the screen to allow you to change or add words to your search. Hover the mouse over the search bar and select "add", "not","or", and the + and x buttons to add or remove filters.
Fields: You can narrow your search by searching specific metadata fields. If you want to search a field that does not show up in the Advanced Search by default, click on the Filter button next to the search box to see additional fields available for searching.
If you still don't see the field you're looking for, click on the Fields tab, and then check the field(s) in the list (see screenshot at right) that you want to add to the search. Click the "Update" button at the bottom of the list. Then you can go back to the Filter button to add it.
Libraries: You can also narrow your results by selecting which libraries they come from, such as Government Collections, General Collections, or Special Collections. Click "Update" to finalize.
Results Display: You have the ability to display the search results in one of three ways:
column row thumbnail
You can toggle between these formats by clicking on the appropriate icon at the top of the search results screen.
Save results. In the upper right hand corner there are two icons: Select All and Search Result Actions.
Clicking "Side By Side View" will open a new window to show the items you selected and browse through them independently at the same time.
Browsing from within Search can also be performed from the Search results Page. When you are viewing a list of search results note that the metadata in some of the columns are hyperlinks. By clicking on one of the hyperlinked fields you will jump to that browse folder where you can then browse the other contents of the folder.
MyWare is a feature that allows you to set up an individual account in Knowvation. While an account is not required to view items in the collection, it may be useful to repeat users who wish to:
To create a MyWare Account, click on the User icon in the upper left corner of the screen and select "Login."
Myware link underneath the "Search" tab. At the bottom of the login window, there is a link for new users to "Register Here." You will need to create a user name and password, as well as enter your name (optional), e-mail and phone number (optional) to set up your account.
Once you have an account set up any search can be added to your MyWare account. Specific documents can be saved as Favorites by clicking the star icon next to a title.
For questions about accessing the New York State Documents in the Library's Digital Collections, please e-mail NYSLDigital@nysed.gov.