Meeting Minutes 2007

• Per the New York Knowledge Initiative (NYKI), the state budget contains:
  
  $14 million—Public Library Construction
  $8 million—Library System supplementary funds

  However, it does NOT contain $10 million for NOVELNY.
  
• Letters to legislators and the leadership should be faxed rather than sent via e-mail.
• ALA Library Day will be held in Washington, DC on Tuesday and Wednesday, May 1 and 2. Talk to your representatives about library funding, which is particularly important since NOVELNY is entirely supported by temporary federal LSTA funds. New York’s share of LSTA funds will be reduced in the future because the State’s population is increasing at a slower rate than other states.

NYSHEI’s ARIA Proposal—Jason Kramer

Jason Kramer, the new Executive Director of the New York State Higher Education Initiative (NYSHEI), attended the meeting as our guest. He recently worked with the SUNY Research Foundation and has also been involved in public relations and marketing. He has registered NYSHEI as a lobbying organization. His goal is to move NYSHEI toward becoming more active with advocacy and to build alliances with other organizations. During this legislative session, he will be working on a $15 million initiative (ARIA) to purchase academic databases for higher education and research and development, as well as pointing out to legislators that there is still no state funding for NOVELNY. Information on ARIA will be posted to the NYSHEI website (http://nyshei.org/) shortly.

Regents’ Commission Review/Update—Janet Welch

The ten goals of the Regents Commission report are goals for the Regents and the State Library—the policy on which the State Library priorities are based. (Goal 1 addresses NOVEL, the New York Online Virtual Electronic Library.) This is the second review of the 2000 Regents Commission report. Please review the report on the State Library’s website, http://www.nysl.nysed.gov/rcols/finalrpt.htm and e-mail comments/suggestions to Janet Welch jwelch2@mail.nysed.gov or Carol Desch cdesch@mail.nysed.gov by the end of April.

NJKI Conference Call—Randy Ericson

Randy reported on a conference call with Norma Blake, State Librarian, New Jersey, and Susan Kaplan, the lead person for the New Jersey Knowledge Initiative and a former corporate librarian, regarding their $6 million, state-funded program. New Jersey made the initiative their top priority and targeted professional and support staff, as well as librarians, to the effort. They surveyed business people and organizations to determine what kind of information they needed and let them know the cost of individual journals vs. the collective cost: $74.5 million if the same resources were purchased individually.

Suggestions for dealing with New York State Legislators and business groups: Use “millions of articles or company records” instead of databases; use the words “free and convenient” as often as possible. Consider inviting the New Jersey staff to talk to the full Steering Committee.

Charter Schools—Linda Todd

The original guidelines for NOVEL required libraries to be part of a system in order to sign up for NOVELNY databases. Charter schools have emerged since then. We now have 97 charter schools in New York State. Charter schools were recently invited to participate in NOVELNY databases based on the following eligibility criteria, which is the same as that of schools:

Charter Schools--Eligibility Criteria

Charter Schools must submit a letter to Janet M. Welch, State Librarian, signed by their chief administrator, attesting that the above criteria have been met.

Charter Schools that have questions regarding the NOVELNY program and registration procedures will be directed to contact the NOVELNY Help Desk by e-mail at nyslnovel@mail.nysed.gov or to call the Help Desk at 877-277-0250 from 9 AM to 4 PM Monday through Friday. (The School Library Systems are under no obligation to provide technical assistance.)

School Library Systems have been notified of the approved charter schools in their area via a NYLINE message this month. When free NOVELNY vendor-sponsored Gale or EBSCO training is to take place in their region, School Library Systems will include charter schools in the schools they notify as to date/time/place of the vendor-sponsored training.

NOVELNY Portal Project—Liza Duncan

Liza provided background on the Portal Project for our new members: In 2005-06, there was a pilot project (Phase 1) with 14 libraries throughout New York State to test a federated search project with the NOVELNY databases, coupled with driver license access. Based on a survey, the 14 libraries thought a federated search item was useful, but wanted to include their own subscription databases, resulting in Phase 2. Four libraries: (Albany Public Library, Wallkill High School, Monroe County Library System, and Orange County Community College) are currently testing the model. The pilot will end in August 2007, with the exception of Monroe County Library System’s pilot, which ends in September 2007. An evaluation will be conducted before August. The pilot and the agreement with WebFeat end on August 30, 2007, so thought needs to be given to what to do next and whether to subsidize a continuation.

NOVELNY Statewide Education and Information Program—Linda Todd

Linda introduced our newest staff member, Dave Fiske, who has both an in depth technology background and years of experience as a librarian. He will be working with the Ivy Group to advance their activities and plans.

Linda provided some background information for the newer members of the Steering Committee as to how the Ivy Group became involved in the Statewide Education and Information Program (a recommendation of the NOVELNY Steering Committee), the development of the communications plan, the PowerPoint presentation at the October 2006 meeting of the Steering Committee, Janet Welch’s approval of the communication plan in November 2006, and Ivy’s attendance at last year’s NYLA Conference. Pam Fitzgerald of the Ivy Group plans to attend the September 19 Steering Committee meeting.

Currently, staff are working with the Ivy Group to revise the NOVELNY logos and update the novelnewyork website. The new website will replace novelnewyork and take the Library Development web pages related to NOVELNY and bring them into one portal piece under novelnewyork.org.

All ToolKits have been approved except the “Homework” site, which will be updated with a picture of a group of students. Bookmarks and mailers will be available in PDF and HTML on the web in the near future and can be customized for individual library use. A one-page summary of the communications plan is currently on the website: http://www.nysl.nysed.gov/library/novel/mktsmry.htm Feel free to use the summary with your meetings.

LSTA Five-Year Plan/Evaluation—Linda Todd

New York State receives $9 million annually in federal funds from the Institute of Museum and Library Services (IMLS). They mandate that we provide them with a plan of how we spend funds and an evaluation of the plan.

Plan: We are in the final stages of creating the next five-year plan, working with an internal team in the Research Library and the field. The plan was discussed by the Regents at their March meeting and will be voted on at their May meeting. A complete draft plan is on the LSTA website: http://www.nysl.nysed.gov/libdev/lsta/plan0712.htm

Evaluation: A summary of Himmel & Wilson’s evaluation was sent to the Steering Committee on March 27. The entire LSTA Evaluation is on our website, complete with appendices: http://www.nysl.nysed.gov/libdev/lsta/eval/novel/reportm.htm It is based on focus groups, online surveys and telephone surveys. Recommendations are located on the last page of the document. If you have questions or ideas on how we can use the information in the evaluation, please e-mail Mary Linda Todd at mtodd@mail.nysed.gov .

Welcome to Jeffrey W. Cannell---Randy Ericson

Jeff Cannell, former member of the NOVELNY Steering Committee and newly appointed Deputy Commissioner of the Office of Cultural Education attended the afternoon session of the meeting. He, Janet Welch and Loretta Ebert will meet with legislators to encourage a move toward statewide funding and increased funding of NOVELNY.

NECAT—Randy Ericson

Three of the NOVELNY Steering Committee members whose terms of office expire on August 30, 2007 are also member of NECAT: Randy Ericson, Gail Barraco and Jerry Kuntz.

The contract for the newspaper database subscription was signed this morning with Thomson-Gale and will continue the newspaper coverage and add two titles: Biology and Contemporary Poetry. The next major issue is the general periodical database. Discussion will be held with Randy Ericson, Gail Barraco and Jerry Kuntz.

NYLA Conference Programs—Maribeth Krupczak

Reminder: NYLA is October 2007. The New York State Library programs include an update session with a focus on NOVELNY, and a double session with the legislators. The Ivy Group has offered to attend and give an update on communication plan activities.

Poster session plans are not determined at this time; information will be provided as the date approaches. If any Steering Committee member has an idea for a poster session related to NOVELNY, contact Mary Woodward at mwoodwar@mail.nysed.gov by April 24.

Digitization Planning Grant Proposal—Tessa Killian

Tessa referred to the handout, “IMLS Collaborative Planning Grant, Creating New York Digital Heritage.”

Four partners (SENYLRC, Capital District Library Council, NY 3Rs Association, and the Office of Cultural Education) worked together on “Creating New York Digital Heritage” and submitted the planning grant proposal for $30,000 to IMLS at the end of February 2007. They expect to be notified by September 30, 2007.

There are four primary goals in the planning initiative, if funding is received:

The Steering Committee will consider how novelnewyork.org could act as a portal to digital collections across New York State at the September meeting.

“Speakers Bureau”—Randy Ericson

Randy encouraged all members of the Steering Committee to take every opportunity whether at libraries or with legislators, to promote NOVELNY—as library leaders in the field who depend on NOVELNY—and to fax the Governor and legislators (as opposed to letters and e-mail), to urge funding for NOVELNY.

Conclusion/Reception—Randy Ericson

Randy expressed his thanks to the New York State Library and the Steering Committee for all they have accomplished during his tenure. State Librarian Janet Welch presented “Certificates of Recognition” to Randy, Gail Barraco and Jerry Kuntz since this is their last “in person” meeting before their terms of office expire on August 30, 2007.

*****Action Items*****

The meeting adjourned at 1:45 PM with a reception for outgoing members.

NEXT MEETING: Wednesday, May 16, 10:00-11:00 AM Conference Call

NOVELNY Steering Committee Conference Call
Wednesday, February 7, 2007
10:00-11:00 AM

Present: Baaklini, Bardyn, Barraco, Bartle, Bolton, Choltco-Devlin, Desch, Doll, Duncan, Ebert, Ericson, Howe, Janowsky, Katzin, Killian, Klose, Krupczak, McDonald, Pope, Roe, Storms, Stripling, Weisman, Woodward, Wyrwa

Absent: Borges, Gundrum, Hatch, Kuntz, Todd, Tuliao, Walsh, Ward, Welch

Recorder: Deitz

Welcome/Approval of Minutes—Randy Ericson

The minutes of the October 4, 2006 minutes were approved with minor modifications.

Legislative Update—Loretta Ebert

$14 million—Public Library Construction
$3 million—Library System funds
$10 million— NOVELNY (not currently in the Executive Budget)

On January 31, 2007, Senator Farley introduced S2125, “An act to amend the Education Law, in relation to establishing a New York knowledge initiative.” Sponsors in addition to Senator Farley were: Senators Leibell, Saland, Wright, Alesi, DeFrancisco, Fuschillo, Golden, Hannon, Johnson, Lavalle, Little, Marcellino, Maziarz, Morahan, Nozzolio, Padavan, Rath, Robach, Seward, Skelos, Trunzo, Volker and Young. Information about the bill will be on the NYKI website soon, and in the meantime, the text can be viewed at http://public.leginfo.state.ny.us/menugetf.cgi

If any of the Senators are from your area, please thank them for their support of this bill.

The Executive Budget continues the $14 million for construction, $2.7 million in 2000 Census funding, and $3 million for library systems received last year. It does not include NOVELNY. [Note that $50 million is included for broadband access across the State; the NYLA Legislative Committee will set up a task force to make sure that libraries are included in any plans that unfold.] Although the request was to raise the per capita formula from $6 to $10 for school library materials aid, the amount in the Executive Budget is $6.25 per student.

Steering Committee members should:

Jason Kramer, the new Executive Director, recently worked with the SUNY Research Foundation, but has also been involved in public relations and marketing. He has registered NYSHEI as a lobbying organization and will attend a meeting in New York City next week regarding a $15 million initiative (ARIA) to purchase academic databases for higher education and research and development. It is expected that he will work on the initiative during this legislative session.

The NYLA proposal is the same as NYKI and the school aid proposal, but also asks for an across-the-board increase in all library programs in Education Law. NYLA Lobby Day is scheduled for March 13.

A group working on the Governor’s transition team looked at internet libraries and developed a proposal which is similar to NYKI with respect to NOVELNY: $15 million which includes support of NOVELNY as a statewide virtual internet library. Like NYKI, it would provide $7.25 million annually for the statewide purchase of affordable electronic collections 24/7 and public access for all and $2.75 million for library systems to become internet libraries providing access to NOVELNY for local communities. It also includes:

This is a proposal under development. We will have to wait to see if it is included in the amended Executive Budget.

Charter Schools—Loretta Ebert

The NYSL has begun the registration of charter schools who meet the eligibility criteria to participate in the NOVELNY database program, the same criteria applied to nonpublic schools’ membership in a School Library System. Every charter school has received a letter apprising them of their opportunity to consider registration. To date, one charter school in Buffalo has been registered and three are in the process of registration; two are in the process in the Bronx.

Charter Schools--Eligibility Criteria