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December 5, 2002 October 11, 2002 August 14, 2002 June 26, 2002 April 24, 2002 |
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December 5, 2002 October 11, 2002 August 14, 2002 June 26, 2002 April 24, 2002 |
Present: Soumaya Baaklini, Mary Brink, Jeff Cannell, Elizabeth Closson, Bill Crumlish, Carol Desch, Marilyn Douglas, Corey Fleming, Carey Hatch, Dottie Hiebing, Carole Huxley, Cara Janowsky, Sara Kelly Johns, Mary Elizabeth Jones, Mary Alice Lynch, Sara McCain, John Meierhoffer, Mary Redmond, Kathleen Roe, Kate Storms, John Shaloiko, Linda Todd, Janet Welch
Absent: Diane Courtney, Loretta Ebert, James Kadamus, Susan Keitel, Edward McCormick, Charles McMorran, John Monahan, Gerald Nichols, Marsha Ra, David Walsh, Tom Alrutz
The meeting was convened at 10:30 a.m. It was open to the public. Three observers attended.
Welcome and Introduction
Ms. Hiebing welcomed the group. The Agenda was revised to allow earlier adjournment due to a snowstorm. The Rules
of Engagement and the contents of the information packets were reviewed. Ms. Hiebing commended the group on their
statewide programs: the October NYLA session on NOVEL and the November Portal Seminar in Albany.
Ms. Hiebing introduced Digitization, the next initiative to address. She asked the sub-committees to discuss this in their meetings and she distributed questions for them to consider.
Minutes
Ms. Roe moved that Minutes of the August 14 meeting minutes be accepted. Mr. Shaloiko seconded. Carried.
State Librarian's Remarks
Mrs. Welch thanked the group for their work and their accomplishments, especially given the lack of a budget.
Mrs. Welch gave an update on the current state of funding for libraries. Congress has not yet approved Federal LSTA Reauthorization legislation. The LSTA program is operating under a continuing resolution that expires on January 11, 2003.
Current cuts at the state level and a hiring freeze decrease the State Library's ability to respond to the library community. It's not yet known what the Governor's proposal for state aid to libraries will be, however, librarians are working hard to prevent cuts in the program.
The Regents continue to support full funding of New Century Libraries. The need for good libraries has not changed and Mrs. Welch encouraged the group to stay the course with their support for the legislation. It's been suggested that library advocates visit legislator's home offices and do demonstrations of NOVEL as a way to let them know about it and to enlist their support for New Century Libraries legislation. All New Century Libraries endorsements received by the State Library should be sent to the Governor.
NOVEL Program Administration
Mrs. Welch discussed personnel changes in the program at the State Library. Mary Elizabeth Jones took the NOVEL
Databases (Empirelink project) leadership role after Liz Lane retired. Ms. Jones will be retiring soon. Mrs. Welch
recognized Ms. Jones for her achievements with NOVEL Databases and the awards she has received from NYLA.
Mrs. Welch introduced the new leadership of the NOVEL Databases program. Katherine Storms, of the State Library Research Library, will assist in administering the NOVEL Databases program working closely with Linda Todd of Library Development. Marilyn Douglas, of Library Development, will continue to have overall responsibility for the NOVEL initiative. Corey Fleming, of Library Development, will work on the technical end of the NOVEL website.
The Communications Office of the State Library has been active in creating awareness of the NOVEL program, its use and the need for ongoing state funding. Education Commissioner Richard Mills held a press conference on NOVEL in September in Albany. Statewide articles generated from the press conference are included in the information packet. NOVEL branding is being used to highlight NOVEL. Albany Public Library is a test site for the branding pages.
Coordinator of Statewide Library Services' Remarks
Ms. Desch briefly reviewed the October 2 Regents Policy Conference session: Digitizing Primary Source Materials
in New York State - Issues and Challenges. The session resulted in a number of ideas on digitization and the need
for advancement and coordination of digitization programs. The State Archives, as a follow-up to this session,
plans to discuss digitization and access in a series of regional meetings. Ms. Desch raised the question of whether
the NOVEL Steering Committee would be interested in partnering with the State Archives on regional digitization
forums.
In addition, the NY 3Rs have suggested several statewide digitization projects including: 1) develop a regional inventory of digitization projects, 2) analysis of meta-statistics, 3) development of New York State digitization website for a coordinated web presence. The subcommittees were asked to consider these suggestions in their discussions.
Ms. Roe of the State Archives described their statewide program. The State Archives Board consists of 12 people who provide advice to SED and the Archives. The Archives periodically holds meetings in each of the nine regions that correspond to the 3 R's to get regional input and to find out what people need. The Archives hopes museums and libraries with common interests in digitization will join with them in this effort.
LSTA was suggested as a funding source for digitization programs. Ms. Lynch has relationships with many libraries and has found a strong awareness of digitization issues. She supported the first step as an inventory of what's currently being done. The 3 R's are in a good position to do this.
Wrap-up of Morning Session
The next Steering Committee meeting is March 19, 2003, in Albany. The Steering Committee will not meet in January
or February. They need to plan what they will do between now and March. The State Library will arrange a conference
call of the full committee for information sharing. Dates of February 27, March 4 or March 5 were suggested.
The Steering Committee broke into the three sub-committees. Ms. Hiebing asked that they work on three things: their content area, the digitization questions, and improving communications with the library community about NOVEL.
The sub-committees worked through lunch.
Portal Sub-committee Report
John Meierhoffer, Convenor
Kathleen Roe, Sara McCain, Mary Redmond
Development of a portal needs further investigation. The portal seminar, held on November 7, 2002, was helpful in getting ideas on the table of what a portal might be. The next step is to involve the people who attended and to develop a bibliography of resources.
Characteristics of what is wanted in a portal can be ranked to develop the best model for the state. There should be a consensus within the Steering Committee about desired portal features. The needs of groups to consider in developing a portal model include the larger library community, archives and museums, and electronic resources vendors. A prototype set of features would demonstrate more clearly the benefits and value of NOVEL.
Telecommunications Sub-committee Report
Marilyn Douglas, Substituting for John Meierhoffer
Carey Hatch, Bill Crumlish
The sub-committee agreed on telecommunication goals:
Increase funding to provide affordable and robust 27 x 7 x 365 network connections for all libraries in New
York State.
The sub-committee discussed how to best connect with school and academic libraries. Telecommunications services
to the BOCES are provided by nine Regional Information Centers. The sub-committee wants to explore ways of partnering
with the RICs to provide the needed network communications for libraries. They are a knowledgeable and influential
group. Mrs. Welch could address their directors at one of their meetings about NOVEL.
No one entity speaks for the colleges and university libraries. The best way to learn of the academic telecommunications structures regarding speed, etc. is to work with the 3 R's councils. Mr. Hatch has a NYSERNET contact and the group will seek the cooperation and assistance of the 3 R's councils in determining the telecommunications infrastructure of academic and special libraries. David Karre is knowledgeable and could be a resource.
Action Steps: Ms. Douglas will work with Steve Manning (a BOCES Regional Information Center director) to arrange for Mrs. Welch to address the BOCES RIC directors to talk about NOVEL and to discuss how we can work in partnership to provide the needed network connections for all libraries. Ms. Douglas will follow-up with David Karre on the telecommunications points made at the NYLA NOVEL program meeting.
Mr. Hatch will prepare a draft letter under Mrs. Welch's name to go to Time Warner Cable seeking their help
in providing affordable and robust 24x7x365 network connections for all libraries in New York State. Mr. Hatch
will make arrangements with his contact in NYSERNET for a conference call to gather additional information on the
telecommunications infrastructure in New York.
Mr. Crumlish will set up a web-based discussion list to provide an easy way for Telecommunications sub-committee
members to communicate.
Access to Electronic Resources Sub-committee Report
John Shaloiko, Convenor
Soumaya Baaklini, Jeff Cannell, Carol Desch, Cara Janowsky, Sara Kelly Johns, Carole Huxley, Mary Elizabeth Jones,
Mary Alice Lynch, Katherine Storms, Linda Todd
The Electronic Resources Needs Assessment Survey was a great success with over 1,200 responses received from all types of libraries. There is still work to be done on report generation. Mr. Shaloiko will send a thank you on NYLINE and information on the survey results to the responders. Mr. Shaloiko and Mr. Fleming will work together on this.
The sub-committee worked on the structure and wording of the proposed policy statement, Selection, Acquisition, and Marketing Policy for a Statewide Approach to Electronic Resources. It will guide the policy and role of the NOVEL Steering Committee in the acquisition and dissemination of electronic collections statewide. The sub-committee will submit this to the Steering Committee for approval to then be shared with the larger library community.
John Shaloiko will invite vendors to meet with the Steering Committee to talk about electronic access and committee recommendations.
Digitization Report
The three sub-committees worked on the Digitization issues independently and had many of the same responses.
Benefits of Partnering with State Archives on digitization Forums:
The sub-committees support joint sponsorship of State Archives forums. A cooperative arrangement with other groups working on digitization is important for many reasons.
Role of Steering Committee:
First Step:
Desired Outcomes for Steering Committee: Communication and cooperation between library and archival communities would lead to:
Ideas for use of Funds for Digitization:
Improving Communications Report
The sub-committees worked independently on how to improve communications with the library and broader communities
about NOVEL and the work of the Steering Committee. More proactive ways of informing the library community need
to be found. The lack of funding is a problem resulting in apathy. The question was raised as to why people should
work on NOVEL if money is not available for the program.
The sub-committees selected the most important activities from ideas generated at the previous meeting. Responses are consolidated. It was agreed that in order to broadcast key elements of the NOVEL Steering Committee and the progress it's making to reach its goals, the committee should publicize its work at both the statewide level through NYLINE and at the library system level.
Next Steps
Ms. Hiebing and Mrs. Welch will work on an agenda for an hour-long full Steering Committee Conference Call on March
5, 2003.
Adjournment
The next Steering Committee meeting is scheduled for March 19, 2003. A Conference Call is scheduled for February
5, 2003. The meeting was adjourned at 2:30 p.m.
October 11, 2002
10:30-3:00 PM
METRO (NYC)
Present: Thomas Alrutz, Jeff Cannell, Elizabeth Closson, Diana Cunningham, Bill Crumlish, Marilyn Douglas, Loretta Ebert, Carey Hatch, Dottie Hiebing, Carole Huxley, Cara Janowsky, Mary Elizabeth Jones, Mary-Alice Lynch, Sara McCain, John Meierhoffer, Mary Redmond, John Shaloiko, Janet Welch
Absent: Soumaya Baaklini, Mary Brink, Diane Courtney, Carol Desch, Christie Frost-Wendlowsky, James Kadamus, Susan Keitel, Sara Kelly Johns, Edward McCormack, Charles McMorran, John Monahan, Gerald Nichols, Marsha Ra, Kathleen Roe, David Walsh
The meeting was convened at 10:40 a.m.
Welcome and Introduction
Ms. Hiebing welcomed the group. She reviewed the Rules of Engagement for comment and the group agreed that they
were working well. Ms. Hiebing thanked the committee for the progress they've made, particularly the convenors
of the three sub-committees who had the primary role in making the last meeting an interactive experience.
Ms. Hiebing reviewed the agenda and presented possible dates for the next meeting.
NYLA Conference October 23 - 26, 2002
The meeting on NOVEL will be held on Friday, October 25, 2002 at 10:00 a.m. The program is listed as a State Library
program with no mention of NOVEL. For this reason we need to get the word out. Ms. Hiebing asked that members let
colleagues know about the NOVEL program at any meetings they attend. The NOVEL Steering Sub Committee convenors
will be available to report on progress to date and to interact with attendees individually. The State Library
has flyers giving details of the meeting to send electronically and distribute at meetings. There will also be
a NYLINE announcement.
NOVEL Report to the State
It's essential to let the library community and the public know about NOVEL and the work of the Steering Committee.
Ms. Hiebing indicated that by late Spring 2003, the Steering Committee would be ready to present a NOVEL Report
to the State at a meeting to review progress made during the first year of work. The meeting is expected to be
held in Albany and have a keynote speaker.
Where We Want to Be at the End of the Day
Discussion included these points:
The task of making the greater library community aware of NOVEL and the work of the Steering Committee is one of
the more important roles of the committee. The goal is to make NOVEL visible and apparent to all librarians. The
responses to the Electronic Needs Assessment Survey will give an indication of the scope of the problem and let
us know how many librarians are aware of NOVEL services. NOVEL and New Century Libraries will benefit every library.
If we can communicate how the entire library community benefits, there would be a groundswell of support for New
Century Libraries.
It was suggested that when the Collection Development Statement is developed it be shared with the field statewide
for comment.
Mrs. Welch clarified the status of New Century Libraries and LSTA funding, Both are at crucial stages, especially
Federal LSTA which is being decided at this time.
Where are we Now?
Minutes of the August 14, 2002, meeting were reviewed and corrections made. John Shaloiko moved that they be accepted;
Diana Cunningham seconded. Approved.
The convenors of the three sub-committees reported on progress made since the last meeting.
Access to Electronic Resources
John Shaloiko, Convenor
Jeff Cannell, Diana Cunningham, Loretta Ebert, Carole Huxley, Cara Janowsky, Mary Elizabeth Jones, Mary Alice Lynch
The Electronic Resources Needs Assessment Survey has been tabulated and results were distributed. The group needs
to work on a number of issues including looking at the survey to determine what kinds of reports should be generated
from it and how to distribute the results. They would like a greater response to the survey.
Jerry Nichols proposed a Collection Development Policy that will be reviewed and considered. The group will work at creating a statewide database selection committee.
Another area to address is marketing and bidding contracts for databases at different levels including school and the SUNY level. There's a need to articulate a funding policy and to look at Novel/Empirelink service usage.
The Electronic Resources Needs Assessment survey provides useful figures (participation, database priority) that reflect one view of the statewide service but satisfaction with the service is another view. The group should engage the Library community and ask for evaluation and feedback. It's important to determine user satisfaction with the service.
Empirelink as been re-branded as NOVEL. Both terms are being used in this transition stage. The official brand is "NOVEL Databases", however it was pointed out that most people don't know what a database is. A better term would be "electronic collections".
Telecommunications
Marilyn Douglas, Temporary Convenor
Tom Altruz, Bill Crumlish, Carey Hatch. Charles McMorran was unable to attend and will not be able to continue
as convenor due to a promotion. Christie Frost-Wendlowsky will also not be able to continue due to a promotion.
The discussion focused on high-speed broadband connectivity. Connectivity may mean different things in different
types of libraries (e.g. school, public, university). The group wants to identify individuals with expertise in
this area to act as information resources. Potential sources of technical expertise were discussed. They included
personal contacts with an individual from a RIC (Regional Information Centers of BOCES) who is knowledgeable about
high-speed broadband connectivity in schools; an individual involved in public colleges/universities, and a contact
in the New York State Office for Technology.
Resources are needed to fund the activities. Some funding sources were discussed. The Gates grants for "Staying Connected" supports state library agencies in providing high-speed broadband Internet connectivity to public libraries. The Education Department is talking with the NYS Cable Association about Virtual Learning Space in Schools (VLS) and the need for all schools in the state to have high-speed broadband connectivity. The State Library of West Virginia received a $1.6 million grant from Verizon to create a high-speed broadband connectivity. Some states have statewide networks e.g. Missouri.
The Steering Committee can recommend action but resources are needed to accomplish the goals. The group needs to start thinking of partners, aspects of licenses, and power people with resources. The committee can do only so much. The Sub-committee will identify the needs first and then how to accomplish them.
Portal
John Meierhoffer, Convenor
Sara McCain, Mary Redmond
The Portal Sub-committee is working on a conceptual foundation and are defining what a portal is before moving ahead to set it up. To this end, the Sub-committee has arranged a Portal Seminar on in Albany on November 7, 2002. The intended audience for the seminar is the general library community and the Steering Committee. The draft Agenda was distributed. Mary Jackson of ARL is the featured presenter.
The seminar is 70% educational and 30% the response of participants as to what a portal should be and how it should look. The structure of the seminar was presented including questions to be discussed and explored. The seminar would collect feedback on what participants think is important. John Meierhoffer asked for the committee's comments on the draft seminar questions. Ms. Hiebing distributed a sign up sheet to indicate attendance at the seminar. Committee members might be asked to help with small groups.
There are portals that target different groups of users. Rather than have one NOVEL portal, there could be portals for more than one role/audience. Information is coming to us in more than one way. Creating a portal is a difficult task and it may be that the only way to progress is to break it into manageable pieces. It would be too difficult for one statewide portal to be efficient. A Portal should be a toolkit that can be easily used out of the box and not a barrier. The goal of the portal is to integrate functions and to bring people together with information. The portal seminar may be the first of a couple of sessions to explore these issues.
There was a brief discussion of how to let people know about the Portal Seminar. NYLINE, State Library website, NYLA Conference flyers were all suggested.
General Comments
The Digitization of Information Resources Sub-committee is on hold. Digitizing does not have the same level of
awareness on the part of most libraries as other initiatives. College and research libraries, historical societies
and archives are aware of the importance of digitizing for preservation and are involved in digitizing projects.
Public libraries are beginning to become aware of it.
Afternoon Session
The committee broke into the three Sub-committees before the working lunch and continued for about two hours until
the group was brought together for progress reports.
Sub-committee Summaries
Portal
John Meierhoffer
The educational Portal Seminar is scheduled for November 7 at Albany Public Library. The sub-committee is looking
beyond the seminar for approaches to acquire more background information. They would like more participation from
Steering Committee members. They need suggestions of other resource persons outside the group with experience and
expertise in portals. Their next steps are to have a better understanding of portals through the seminar and the
involvement of resources persons as experts, to articulate what is desirable in a portal and what a portal should
look like, and to solicit expertise to develop portal alternatives.
Outcomes by March 2003, are to hold the portal seminar and complete an initial draft of conceptual alternative and related issues.
Telecommunications
Carey Hatch
Financial assistance is needed to ensure adequate access for all libraries. In addition to the money, standard
contracts are needed to implement this. There's a need to create a Goal Statement that libraries can understand
that conveys to them the benefits of NOVEL. The group considered how to make this happen. They will continue conference
calls with experts in the field and will gather additional data on what's in existence at this time.
It's essential to develop standards for high-speed broadband connectivity. The committee should undertake a more
proactive role statewide, along the lines of how OCLC operated. There's a need to monitor and manage access so
that the libraries would own the process. The Steering Committee would take the leadership role in brokering partnerships.
The state is diverse and because of this there will most likely be more than one model of a system contract. The
committee would manage contracts as opposed to providing the services. It would obtain access for libraries that
would then own the process.
Outcomes by March 2003, include a Goals Statement, a recommendation to the Steering Committee on the data gathering phase, and standards for high-speed broadband connectivity.
Access to Electronic Resources
John Shaloiko
The sub-committee reviewed the Electronic Resources Needs Assessment Survey and considered survey report options.
They decided to extend the survey until November 22 in order to get more field input. This will be publicized with
a flyer at NYLA as well as on NYLINE. The sub-committee will work with the State Library to generate survey reports
by type of library. They will continue to review a collection development policy, to be called the Selection Acquisition
& Marketing Policy, by email.
The Sub-committee will continue their review and discussion of the electronic resources survey and determine the reports that will be most useful. They will investigate and recommend a replacement database for Dialog @ Carl which expires 3/30/2002. They will consider the role of Waldo and of library systems. The Sub-committee will work on developing a Selection Acquisition & Marketing Policy for a statewide approach to electronic collections. They will work on the creation of an advisory committee on database selection and develop the charge, role, and makeup of the committee.
Outcomes by March 2003, are the completed Selection Acquisition and Marketing Policy, a recommended replacement database for Dialog @ Carl, the creation of a new Electronic Collection Advisory Committee, and recommendations on the future of the NOVEL electronic collections based on a review of the current usage of those currently funded collections.
Steering Committee Wrap Up
Meeting Dates
The next Steering Committee meeting is scheduled for December 5, 2002 in Albany at the Albany Public Library. The
Committee will not meet in January or February. After a review of availability, the first meeting in 2003 was scheduled
for March 19, 2003 in Albany. The following meeting was scheduled for April 30. Hold both June 6 and July 8, 2003
for possible statewide Report to State meeting.
Funding
State funding is at a crucial time in government. The Governor's office is working on the next year's budget to
be presented in January 2003. Federal funding for LSTA is being considered at this time. Check NYLINE and watch
for alerts in regard to LSTA. Funding is a primary concern of the committee members. The question was raised as
to whether there will be money available to implement the recommendations of the Steering Committee. This will
depend upon whether new money will be available through New Century Libraries and whether LSTA is funded. It is
also possible to re-allocate LSTA funds from other purposes and direct them to new activities.
Activities during January and February when the committee does not meet will be discussed at the December meeting. The sub-committees need more workers and additional expertise from people not on the committee. We can consider ways to draw experts in and to involve them.
Evaluation cards were distributed for comments and for ideas about ways to inform the larger library community about NOVEL and the work of the Steering Committee.
The meeting was adjourned at 3:00 p.m.
Present: Soumaya Baaklini, Mary Brink, Jeff Cannell, Elizabeth Closson, Diane Courtney, Bill Crumlish, Diana Cunningham, Carol Desch, Marilyn Douglas, Loretta Ebert, Christie Frost-Wendlowsky, Carey Hatch, Dottie Hiebing, Cara Janowsky, Mary Elizabeth Jones, Susan Keitel, Sara Kelly Johns, Sara McCain, Charles McMorran, John Meierhoffer, John Monahan, Gerald Nichols, Mary Redmond, Kathleen Roe, John Shaloiko, Janet Welch.
Absent: Carole Huxley, James Kadamus, Mary Alice Lynch, Edward McCormick, Marsha Ra, David Walsh, Tom Altruz
The meeting was convened at 10:40 AM.
Welcome and Introduction: Ms. Hiebing welcomed all. She explained how the meeting would be structured and the possibility of change of membership of the small groups. She thanked Jeff Cannell for hosting the meeting.
Ms. Hiebing welcomed input as the meeting progressed. Rules of Engagement were reviewed
Minutes: The first item on the agenda was minutes. Ms. Hiebing asked for any changes, additions or deletions, there were none. Ms. Ebert moved the minutes be accepted as written. Ms. Kelly-Johns seconded and minutes were approved by unanimous vote.
Structure of the Day: Ms. Hiebing stated that the morning breakout session will consist of small groups as they have been constituted. At the first break, the convener will be asked to summarize.
Ms. Hiebing said during the second breakout, members should move from group to group. Post-it notes will be available to comment on other group ideas. After noon, members should return to their original workgroup to modify flip charts based on comments received.
Ms. Hiebing stated that she has been concerned about the small size of the "Digitization Group." It does not have enough members to address the large scope of its charge. She proposed putting the "Digitization Group" on hold for six months. The Steering Committee agreed. Current "Digitization" members will join one of the other groups.
The Steering Committee broke into three small workgroups. Ms. Hiebing asked each group to report on:
- Where we are now
- Things we ve decided
- Things we are still discussing
Small groups reconvened at 12:00 Noon. At that time, members moved from group to group w/post-it notes to add expertise, ideas, comments and suggestions.
Broke for lunch and reconvened at 1:15 PM.
State Library Update: Mrs. Welch spoke about the difficult legislative session. She said the upcoming January session with the Governor s budget proposal will probably be the most difficult faced in a long time. Mrs. Welch added that since the budget process this spring, State revenue is down 25%. The diligent work of advocates, last year, made the case of the importance of State funding for libraries. The State Library and the Board of Regents are moving ahead on New Century Libraries and educating legislators on library issues. The Regents are planning a Regents Policy Conference on October 2 to focus on recruiting a new generation of librarians. The Regents are also interested in marketing and promoting NOVEL. There will be a press conference after the September Regents meeting to demonstrate NOVEL to the press. At the NYLA Conference in October, Dottie Hiebing will speak about the NOVEL Steering Committee and its work.
Ms. Hiebing asked members to rejoin small groups and continue their discussions.
Group reconvened at 2:30 PM and each convener reported on the small group's progress.
Electronic Resource Access Group (ERAG) (John Shaloiko, Diane Courtney):
--Where we are now
--Decisions
--Still Discussing
--Goals for December:
Immediate Next Steps: Monitor survey results, analyze results and report back at Steering Group meeting October 11.
Portal Group (PG) (John Meierhoffer):
--Where we are now
--Decisions
--Still Discussing
--Goals for December:
Immediate Next Steps: Preparation of a summary of concepts we spoke of so far (other people might want to be involved). There are also other published articles on web we want to do informal survey of existing web sites and develop checklist to get sense of variety of portals out there already. This will help focus on characteristics appropriate for a NOVEL portal. Based on these, we need to rethink the categories we came up with so far.
High-Speed Telecommunications Group (HSTG) (Marilyn Douglas)
--Where we are now
HSTG agreed to gather data about and maintain accurate inventory of telecommunication information. We agreed we need to mobilize existing resources to gather data with expertise from Gates Foundation, Public Service Commission, Office for Technology and the school library systems for telecomm for schools.
--Decisions
We will focus on what we as a library community can influence. The library systems have an important role to play in data gathering. As far as comments about statewide coordination for telecommunication to end users (e.g., providing end users with broad band connections), we don t feel we can go there--we will focus on policy related to library connections. For the time being, we will accept the Gates Foundation definition of "broad band" which is "any dedicated or
always-on connection enabling 200Kbps or greater symmetrical connections. Grant funds in this category may be used for upgrades in individual library systems to connect to a private Internet service provider (ISP), or to complete library building or system connectivity to a state network."
--Still discussing
Service to the whole library community. We may be able now to gather data we need through working with systems and some of the offices; for example, the Public Service Commission may have already collected information. We are contemplating a conference call to identify outside experts. We will develop a script for the call so when we talk to experts we ask same sorts of questions. We are also discussing the need for a clearly-defined, long-term goal, formula or standard for minimum productivity.
Between now and October, we will do background research on funding, data communication and equitable access. We will actually develop a script through electronic means and then contact experts and ask if they would participate in a conference call.
By December, we will have had the conference call; developed a direct plan for data gathering with long term goals clearly defined. Experts in this area are: NYSERNET, PSC, Gates as well as some RICs to provide guidance.
Mr. Meierhoffer reminded the Committee that James Kadamus had talked about the SED Virtual Learning Space project for web-based learning experiences at the first NOVEL Steering Committee meeting. John believes we need to bring all together on one web site. This was seen as a counterpart to NOVEL (another resource finding tool). SED is very close to selecting the vendor to do some work on that and State Library staff will be on the work groups.
Ms. Hiebing thanked Committee members and reminded everyone of the next meeting which will take place on October 11 in New York City at METRO Headquarters.
The meeting adjourned at 3:00 PM.
A D D E N D U M
F L I P C H A R T N O T E S
DRAFT
Electronic Resources Group
Flip Chart Notes 8/14/02
Where Are We Now?
What was decided:
Comments from Others:
Still Discussing:
1. How do we want to analyze survey results?
2. Determine role of NOVEL Steering Group
Comments from others:
3. Policy role of NOVEL SC electronic resources group vs. separate group of database experts to select databases.
4. How to best assert that the function of NOVEL is to "level the playing field" for access to electronic resources for all New Yorkers.
5. How to develop collection development policy for NOVEL/determine underlying philosophies.
Comments from others:
6. Define roles for library systems
7. Look at successes/failures of EmpireLink.
(Sub questions - What are barriers that have prevented 3,200 libraries across that State from participating in EmpireLink?) (3,700 do participate)
8. Vendor relationships and role of State in Statewide negotiations and coordinating purchases
9. Marketing
10. Funding Policy
11. Competitive bidding requirements of State agencies, school library systems, etc. (consider)?
12. Ongoing evaluation process including library users.
Comments from others:
Concepts of Portal
Next Steps:
Comments from others:
Where we are:
What we decided:
Next Steps:
Goals: (Between now and October Meeting)
Comments from others:
Persons in attendance: Dottie Hiebing, Diana Cunningham, Janet Welch, Jeff Cannell, Jerry Nichols, Soumaya Baaklini, Mary Brink, Carol Desch, Marilyn Douglas, Loretta Ebert, Sara Kelly Johns, Mary-Alice Lynch, Cara Janowsky, Susan Keitel, Sara McCain, John Meierhoffer, John Shaloiko, David Walsh, Charles McMorran, Mary Redmond, Mary Elizabeth Jones, Elizabeth Closson.
Dottie Hiebing called the meeting to order at 10:35 and welcomed the group. She thanked Mary-Alice Lynch, Carol Donato and NYLINK for help getting the meeting organized. Members introduced themselves. Ms. Hiebing said NOVEL-SC is active and many folks have had conversation via this means.
MINUTES: Minutes were reviewed by committee members. Diana Cunningham suggested adding "National" to the designation Library of Medicine. Mr. Nichols made a motion - with noted change - to approve the Minutes. Mr. Cannell seconded. Minutes were unanimously approved.
RULES OF ENGAGEMENT: Ms. Hiebing reminded the Steering Committee of the Rules of Engagement. She suggested members take 1 or 2 to keep in mind when working in groups.
Ms. Hiebing introduced Mrs. Welch.
Mrs. Welch said she would update on funding for state library, what is happening w/NOVEL and what the State Library can do to support the Steering Committee. She drew attention to a background piece of info from a local paper in attachments. The article concerned a shift of funding for the Office of Cultural Education from the State Education Department. Revenues would be received from county fee filings. Funding of libraries in New York State would remain funded in same way - this is strictly state operations funding. There is to be a shift to a new source of revenue with assurance that money from fees will be adequate to fund current operations of OCE and, actually, may increase. There is also considerable interest in the Governor's office to strengthen the State Museum and update exhibits. The Research Library itself may be renovated. Unfortunately, this new funding source "sunsets" in 3 years; funding after that is questionable. In SED, there is a hiring freeze that affects our ability to work effectively. The organizational structure will remain the same, only the funding source has changed.
Diana Cunningham asked for a summary of how many vacant positions the library has. Ms. Desch said Library Development lost one person and had permission to fill five positions before freeze. Ms. Redmond said Public Services was down eight; Collection Management was down one; Talking Book and Braille Library was down seven.
Concerning the selection of databases, Mrs. Welch said that selection of databases was a follow-up of recommendations made by an advisory group that preceded this group. All databases are still funded with LSTA funds. Without reauthorization, LSTA will not continue after this year. Mrs. Welch also urged continuing advocacy for New Century Libraries, which is a fundamental funding source. There is new Federal money for education, which includes libraries as partners in funding. We also need to work with other parts of the State Education Department for other revenue sources to fund databases.
Concerning the marketing effort for NOVEL, there has been a marked increase in the use (3700 libraries signed up). We need to investigate ways to work with public and media so that they understand that databases are free now but will eventually cost money. She added that Jeff Cannell was part of a program with Commissioner Mills on leadership. A Regents' press conference with Chancellor Bennett was scheduled for last week with a hands-on demonstration of NOVEL. This press conference has been postponed until September.
Mrs. Welch turned discussion to the State Library as support to the Steering Committee. She added that staff are available to assist the Steering Committee, i.e., research, reports, other state studies, resource staff on technology/policy level. etc. She cautioned, however, that this is not something we can just "do." Mrs. Welch asked that if the Steering Committee feels it needs a resource to move forward, the whole group decides what is needed to get it done. Mr. Nichols said he has a core issue, that of "steering an empty ship." He added NOVEL is a "shell" idea, and sees his role as getting something done. Mr. Nichols asked if this committee should develop strategies to implement NOVEL independent of the State Library, since there is no money from the State to implement NOVEL. He added that for the next few years, database funding could come from us putting money together in the spirit of cooperation. Should we develop strategies for EmpireLink independent of any vision of the State Library. When staff dries up who will run it? Mr. Nichols said he is not supportive of an outside organization taking it over but we need consistency in the field. Mrs. Welch said we would hurt ourselves if we do anything independently.
Ms. Hiebing outlined action she would like to see taken in break out sessions.
Ms. Hiebing requested that those who reported out at last meeting to be temporary conveners this morning with the understanding that permanent conveners need to be appointed. One very large group, the database group, should have co-conveners. When considering those for convener, please consider the person's willingness to serve, their ability to help the small group succeed, their credibility (can they deal with all issues, including the political ones) and someone who will make it possible for your group to make a decision. Secondly, the groups should consider involvement from the field and how each group will receive feedback. Ms. Hiebing suggested open forums and online surveys as alternatives to advisory committees. The major responsibility for NOVEL lies within this Steering Committee. We should gain input as needed but not delegate our responsibility.
Committee broke into smaller groups and reconvened at 12:15 for small group report-out.
PORTAL GROUP (John Meierhoffer, Sara McCain): Mr. Meierhoffer agreed to serve as convener. Concerning input from field, the group is still struggling with the scope of what this initiative involves. They will pursue some recommendations to get experts in to give better idea of what "portal" means and interpretations of how that term might apply to NOVEL. In that context he sees experts talking to a sub group and other interested parties in the library community to formulate models of what portals might be, including cost and support implications. Mr. Meierhoffer said they would then go out into the field to have them understand what different alternatives might be available. He added this could be supplemented by user surveys to see if we are hitting the mark on how this interface would be received by those eventually using it. Based on this feedback, the group would create a specific plan on how portal solutions will be implemented. Ms. Hiebing asked who these experts would be. Mr. Shaloiko said Mary Jackson from ARL is doing a scholars' portal. Mr. Meierhoffer suggested State Education Department technology groups and some folks working on EMSC projects.
TELECOMMUNICATIONS CORE GROUP (Charles McMorran, Marilyn Douglas): Mr. McMorran agreed to serve as convener. Ms. Douglas said the group additionally included Carey Hatch, Christie Frost-Wendlowsky, Bill Crumlish, Tom Alrutz, Susan Keitel. Mr. McMorran said one of things discussed was the need for 2 types of people: those within the library world and those with more telecommunications expertise. At some future point we need to draw in technical types. They also talked about information content "What is the lay of the land?" We have telecommunications issues in the city vs. rural areas, etc. Mr. McMorran mentioned the possibility of a web-based survey, opening up to a broad audience and gaining their feedback on telecommunication issues in their areas. We want to get picture of what is going on around the state and also see if there are point people in various parts of the state we can call on to participate in a larger group to really inform our deliberations. We could then bring in experts to suggest the best ways to address those issues. Mr. McMorran stated we need to pursue public / private partnerships. Ms. Keitel said Wayne Cornelius of the Public Service Commission could be contacted. We should also look at alternative revenue sources for library telecommunication resources. A library telecommunication network might be created from telecommunications surcharges.
DIGITIZATION OF INFORMATION RESOURCES (Diana Cunningham, Mary Redmond): Ms. Cunningham agreed to serve as convener. Ms. Cunningham said they need to proceed as quickly as possible to get a group together. We need "worker bees" and a proposed plan to get started. Ms. Cunningham said after brainstorming and looking at representation mentioned in April Minutes, a group of individuals should represent the NYS Library (Mary Redmond); NYS Archives (Kathleen Roe); medical library (Diane Cunningham); Association of Research Libraries; Public library system; School Library System/3R's; high tech "know-bot"; and private sector expertise. These people would serve as an advisory group. Ms. Cunningham proposed that those on this group would have specific knowledge and/or commitment to the goals. Ms. Cunningham also indicated that in order to find these people, listservs could be accessed.
ELECTRONIC RESOURCES (John Shaloiko, 12 persons): Mr. Shaloiko agreed to serve as convener. Mr. Shaloiko said there was a difference of opinion concerning a co-convener and the group will discuss this with absent members before a decision is made. The group came to consensus there was a need for a separate advisory group and discussed their role. How the group would be formed and its continuation will be refined. They discussed the importance of going beyond state-funded links; if the money comes in, fine, if not, the need to recognize group input for volume discount is important.
Ms. Hiebing explained that the committee would break into smaller groups again to continue discussion on their plan. The Group will gather together again to report out on outcomes expected by December, next steps and what help might be needed from the entire committee.
Committee broke into smaller groups and reconvened at 1:50 for small group report-out.
TELECOMMUNICATIONS CORE GROUP "TCG" Mr. McMorran reported.
Ms. Hiebing asked for information on seminars. Mr. McMorran suggested we broaden our knowledge of library telecommunication needs at a statewide level.
DIGITIZATION OF INFORMATION RESOURCES Ms. Cunningham reported.
PORTAL Mr. Meierhoffer reported.
Ms. Hiebing asked for comments or questions. Mr. Shaloiko said Mary Jackson and ARL colleagues selected portal software for their ARL portal. ARL did a survey of 26 possible vendors; the final selection made by ARL for the Scholar's Portal is Fretwell Downing Informatics. Mr. Meierhoffer asked for any information, i.e. handouts. Ms. Hiebing asked if Mary Jackson could provide resource information. Mr. Shaloiko said she is a consultant to ARL, a project coordinator, but might be willing. Ms. Kelly John mentioned "Access Pennsylvania" portal. Mary-Alice Lynch will put together a list of portal information resources including addresses and post to the NOVEL SC list adding that the ARL portal is in the infancy stage. Ms. Hiebing said she has a list of tapes from ALA and portal information may be included in them.
ELECTRONIC RESOURCES Mr. Shaloiko reported.
Mr. Shaloiko would write first version of the survey then contact the group electronically.
Ms. Lynch said there were many types of surveys; electronic surveys are less burdensome to respondees. Ms Hiebing suggested using listservs for the survey. Mr. Nichols did not want 700+ libraries to do that. Ms. Hiebing suggested NYLINE; Mr. Shaloiko agreed but added some groups might need other means of communication.
Ms. Desch clarified that these surveys should only come from the committee as a whole.
Ms. Hiebing asked the committee for final comments. She stated that a substantial amount of work was done. Ms. Hiebing then asked the group for comments to improve the next meeting.
Meeting adjourned at 2:50.
The next meeting is scheduled for August 14, 2002.
Persons in attendance: Thomas Alrutz, Soumaya Baaklini, Mary Brink, Jeff Cannell, Elizabeth Closson, Diane Courtney, Bill Crumlish, Diana Cunningham, Carol Desch, Marilyn Douglas, Loretta Ebert, Christie Frost-Wendlowsky, Carey Hatch, Dottie Hiebing, Carole Huxley, Cara Janowsky, James Kadamus, Susan Keitel, Mary-Alice Lynch, Sara McCain, Edward McCormick, John Meierhoffer, John Monahan, Gerald Nichols, Marsha Ra, Kathleen Roe, John Shaloiko, David Walsh, Janet Welch.
Not Present: Sara Kelly Johns, Charles McMorran, Mary Redmond
The meeting was convened at 10:40.
INTRODUCTION AND WELCOME: Ms. Hiebing introduced herself. Each member introduced him and herself.
Mrs. Welch welcomed members. She expressed appreciation for participation and explained that members did not represent a particular group but were representatives of the library community, geographic location and particular expertise.
COMMITTEE CHARGE: Mrs. Welch drew members attention to the "Charge". She said particular attention should be given to the item: Provide a statewide perspective on all NOVEL initiatives and coordinate the initiatives with other cooperative library efforts within the state. She added that while all "charges" are important, we should particularly note that one. As far as developing and implementing policy at the state level; the Steering Committee is an advisory body - the policy-making body is the Board of Regents and the Regents Advisory Council on Libraries is the formal body appointed by the Board of Regents to make formal recommendations to the Board. What we do here will come under the umbrella of RAC. Mrs. Welch added that Ms. Hiebing and Ms. Frost-Wendlowsky are members of RAC and will serve as liaisons. This Committee's overall written policy is the report generated by the Regents Commission on Library Services which was adopted by the Board of Regents as statewide policy.
GOALS OF THE MEETING: Mrs. Welch explained the NOVEL Implementation plan has five initiatives that would be priorities, namely access to electronic resources; expand resource sharing; coordinated program for digitization; enhance high-speed telecommunications and develop a portal.
The Steering Committee is not bound by documents that already exist but should use them as a "platform" from which to start. Mrs. Welch added that the initial planning work is done and may be modified as needed. NOVEL, while not yet funded by the state, is moving forward, particularly with EmpireLink. We are also moving to create a marketing focus as recommended by the Board of Regents (particularly with the media) to capitalize on the use of NOVEL.
Mrs. Welch then explained there would be a Public Television spot with Commissioner Mills focusing on NOVEL and electronic resources statewide. This will be taped in the next few weeks and will include as guests Edward McCormick and Jeff Cannell.
Mrs. Welch also advised the Committee about the May 17 Leadership Meeting for library advocates with Commissioner Mills. She urged all Committee members to attend and invite those people who are advocates for NOVEL and New Century Libraries. She added a press conference at that event would focus on NOVEL.
RULES OF ENGAGEMENT: Ms. Hiebing began discussing rules of engagement, agreement on a schedule for coming meetings and resources this Committee has available to them. She explained the Committee would divide into small groups to work on the five initiatives. Short-term work may consist of meetings, conference calls and electronic communication. Ms. Hiebing said when the Committee works together, she prefers to work in an environment that is consensus building where members will support an approach even if not the member's first choice.
Ms. Douglas raised the issue of the NOVEL listserv confirming each member received the message they are all on listserv.
Committee members broke into small groups to discuss how they will work together.
Small groups reported back and agreed on the following Rules of Engagement:
Mr. Nichols asked how deliberations of this committee would be communicated to field on regular basis. Ms. Hiebing said the summary would be shared within a week after each meeting. Once approved (within 1 week) a summary will be available on the web site page with a NYLINE message referring people to that site.
Mr. Nichols asked what our responsibility is for immediate implementation of NOVEL services, i.e. recommendation of databases? How do we communicate to constituencies to avoid people working at cross-purposes across the state? What is our purpose as we continue through the agenda? Ms. Welch suggested we continue through the agenda and come back to this.
COLLABORATION: Mr. Kadamus shared information on other State Education Department initiatives. He began by talking about the web portal and said we need to form partnerships. Elementary, Middle Secondary and Continuing Education (EMSC) has a data "key" which relates to initiatives #4 and #5. EMSC had lots of Federal dollars the last few years for online information sources for teachers and administrators K-12. He said there is information on Standards, Curriculum and also links to sites such as resources in libraries and museums. All of these systems were developed regionally and EMSC is attempting to put these together into single web portal to allow teachers, statewide, to have access. He said they just put out an RFP for $2.3 million and received 18 applicants. They were not sure regional people would want to come into a statewide system, but they did. EMSC give access to all teachers and administrators for free at a basic level; then for a charge EMSC will hire web designer to come in and connect to different places. He added that a web designer would customize entry for social studies teachers, librarians, math teachers, etc. Staff from Cultural Education was involved in the first stage. There is a lot of cross interest that we now need to connect together. Ms. Ra said she heard the State just hired a Chief Information Officer in the Governor's office. Mr. Walsh said yes, mainly to coordinate technology in all state agencies. He said the state had an Office of Technology for 3-4 years but no one to oversee until now.
Mr. Kadamus said the second piece is telecommunications, Initiative #4. He stated SED had discussions with cable TV, which is interested in connecting with us on high-speed communications. The Vice President of the cable corporation said it is not too big to jump to connect libraries too. Cable TV could be a possible partner with this. Mr. Kadamus said there is no reason to be separate; the problem is not to rush too fast. He said we need to develop pieces simultaneously with the desire to merge together eventually. He said we are trying to avoid creating a mega-system when what we need is a "building block" system.. A redesign of the State Education Department web site will bring these items together. He added that all of these projects are part of the State Education Department overall mission.
Mr. Monahan said that the web portal offers exciting possibilities to enhance established collaborations and invite new partnerships that extend beyond the local regions. He referred to the existing resources and samples of "Best Practices" made available to teachers and administrators by SLS Directors through links available on BOCES School Library System home pages. He recommended that this existing body of work be considered in the planning for the web portal with SLS directors playing a role.
Ms. Hiebing asked for other questions.
Mr. Alrutz said the draft LSTA plan mentions recommendations, particularly the NOVEL steering group, and will use funds to implement work as it nears implementation.
RESOURCES AVAILABLE: Ms. Hiebing said resources were available for discussion.
Mrs. Welch said concerning resources, our major funding source is the New Century Libraries legislative proposal and LSTA funds. The intent is LSTA funds will be used for this purpose with basic funding from ongoing state funds. Other funding existing now to implement NOVEL is regional bibliographic database funding, system automation funding (with the possibility for grant funding of new programs) and private grant funding. Staff resources are available from the State Library.
Mr. Kadamus added one other possibility is the 'No Child Left Behind' federal legislation signed in January. Part of the legislation 'Improving Literacy through School Libraries act' will benefit school libraries particularly in the area of technology. The current appropriation is at $12.5 million. There needs an increase in the appropriation to $100 million because at $100 million the legislation provides for the grant to be administered through the states. He added there is a clear interest in Congress - just not funded yet.
Mr.Nichols said for practical purposes this group could influence resources within the state. He asked what proportion of LSTA money is for grants? Mrs. Welch said the current situation with LSTA is subject to change, with $2 million for the EmpireLink project. As far as a statewide grant, we have $2.2 million; within that there is a breakdown of $1 million for technology, $800,000 for special service and $400,000 in the service improvement category.
Mrs. Welch said for the record, Marilyn Douglas is the lead person for NOVEL at the State Library.
NOVEL INITIATIVE SMALL GROUP DISCUSSIONS
Ms. Hiebing suggested that members choose an initiative they would like to work on. Questions developed to help groups form ideas on what needs to happen in each area include:
Ms. Hiebing asked members to make recommendations for other people that need to be involved in small groups. Mr. Alrutz said it was envisioned that the number of people on this Committee would be smaller and that we would appoint a larger group to work on various issues. He asked is the concept that Steering Committee members would participate in one of the 5 groups and add more people from outside? Ms. Hiebing said that the Steering Committee is the group but, more people can be added if they have expertise. She added one of things the Steering Committee will talk about is a more permanent structure to this Committee with some thoughts on numbers, staggered representation, etc. Mrs. Welch said, regarding the size of this group, she felt that a group this large was needed to recognize the complexity and number of libraries and programs as well as geography of state. She added, it was important for the future of NOVEL to have a number of different perspectives.
Mr. Monahan questioned the role of the Ex-Officio. He understands they are non-voting but do they participate in reaching consensus? Mrs. Welch affirmed that yes, they are part of the committee as a whole however, if a vote is needed, they don't vote. Mr. Hatch said this needs to be clear in the Rules of Engagement.
Mr. Nichols said regarding self-selection of a small group, we might not be qualified to be on it but may have an interest in it, what is the process? Mr. Alrutz said what if one was not interested in one part but had an interest in whole thing? Mr. Crumlish said this discussion is too early, there is too much we need to do as group before we can compartmentalize. Ms. Hiebing suggested we try to select a small group and reconvene in 2 hours.
Committee broke at 12:15. Small group discussions took place around initiatives I, III, IV, V (no one selected II).
Group reconvened at 2:15.
SCHEDULE OF FUTURE MEETINGS: Dates were decided for next four meetings to be held in Albany as follows: June 26, August 14, October 11, December 5.
SMALL GROUP REPORT:
I - Increase access to electronic resources on a statewide basis - John Shaloiko
Soumaya Baaklini, Mary Brink, Jeff Cannell, Diane Courtney, Loretta Ebert, Cara Janowsky, Mary-Alice Lynch, John Monahan, Gerald Nichols
Q.1 - What needs to happen first -
Q.2 - Success Factor -
Q.3 - Who should be on -
1-rep for public library
1-rep for school library
1-rep for 3R's
1-rep for new higher education initiative group
1-rep for NYLINK
1-rep for WALDO
2 extra for a total of 9
Q.4 - How do we get them involved -
Q.5 - What are we willing to do now -
II - Expand resource sharing in New York State to improve electronic and traditional access to library resources for all users -
- Still part of planning
- Won't have small group attached
- Should consider it in all groups.
III - Develop coordinated program for the digitization of information resources in NY libraries and other repositories - Dianne Cunningham
Sara McCain, Kathleen Roe
- 8 elements on page 6 of the NOVEL Implementation Plan are still relevant recommendations for proceeding on digitization
Q.1 - What needs to happen first -
- As quickly as possible, establish a Digitization advisory group
- Critical success factors related that this group would have some representation relative to content, etc.
- Access to expertise - either formal part of group or just invited to meet informally
- Access to technology may require some funding; particularly if experts are invited.
- Should be flexible in bring in people - it's important to have "worker bees"
Q.3 - Who should be on -
- NYPL representation
- Rochester Public Library
- Cornell University
- Columbia University
- Western NY 3 R's
- Rochester 3 R's
- Westchester City Archives
- School Library System
- NYLINK
- Health Science Library
- Colorado Digital Project - Liz Bishoff
- State Library
- State Archives
- State Education Department - I.T.S.
- National Library of Medicine
Q.5 - What are we willing to do now -
- · Identify small core of "worker bees"
- · Submit list of names to State Librarian
- · Ask State Librarian to chair steering committee
IV - Enhance the availability of high-speed telecommunications for NY's libraries across all regions of the state - Tom Alrutz
Bill Crumlish, Marilyn Douglas, Christie Frost-Wendlowsky, Carey Hatch, Susan Keitel, Edward McCormick
Q.1 - What needs to happen first -
- Form telecommunications advisory group (not steering committee members)
- Clarify reporting back function to steering committee group
Q.3 - Who should be on -
- One suggestion is to request State Library and full committee members to identify potential members for small group by next meeting.
Q.5 - What are we willing to do now -
- Form committee to further define goals
- May need 2 advisory groups or 2 waves of committees
- 1st is technical advisory group
- 2nd is marketing, legislative advisory group
- steering committee itself may need to be reformed
- need mechanism to report back to steering committee
- steering committee members possible liaisons to advisory group
- Gather information and data as in written report
- Define "high speed" telecommunications
V - Develop a NOVEL user interface that integrates the service and resources brought together under NOVEL - John Meierhoffer
Carol Desch, Marsha Ra
- Portal is more than web page so more flexibility is needed in this steering committee
Q.1 - What needs to happen first -
- Identify and call on existing expertise in the library community. Add 4-5 people w/expertise representing public and school libraries
- Consult experts on what "portal" means and what possibilities are. Identify "best practices" for the library and other portals
- make presentation to NOVEL Committee on this topic and develop understanding of what we could develop
- Identify audiences/client groups for portal
- do focus group activities to determine what mixture of portal possibilities meet needs
- model for NOVEL portal developed/implement and test prototype/use for advocacy
- issues to look at:
- authentication
- role of local library/library system
- filtering
- ongoing evaluation
- coordination with other initiatives like the 'Virtual Learning Space'
- identify & prioritize range of NOVEL services
- support local branding
- cost & funding
Q.2 - Success Factor -
- If we succeed we have portal that is:
- easy to navigate
- flexible
- award winning supports local library branding
- makes NOVEL a household word
- addresses needs of a wide range of library users
- it's so sexy we get "gobs" of State funding
Q.3 - Who should be on
- See #1
Q.4 - How do we get them involved -
- Identify people to add to groups
- Gary Kuchark (SED ITS) - working on SED portal issues
- Open to suggestions: Public? School? Academic? Special Libraries?
Q.5 - What are we willing to do now -
- Think about incorporating / providing Interface for initiative
- Resource sharing
- Get a consultant to help us present/prepare presentation for NOVEL steering committee on portal(s)
Ms. Hiebing said at the next meeting members would have opportunity to see all notes. She added that between now and next meeting that Steering Committee members are encouraged to look at the lists and try to accomplish some items and at the next meeting we will continue conversation.
Mrs. Welch stated she was very impressed with what the group was able to accomplish. She noted that the Steering Committee needs to carefully study the issue of advisory groups, i.e. how many, who they are advising, and what their charges will be.
The meeting adjourned at 2:55.
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