New York State Library

Division of Library Development

School Library Systems Program

Union Catalog of Library Resources

By System; responses as of 2003-04 school year

System Name:	Vendor	Records Entered	Records Deleted	In house	Outsource	Vendor
Albany-Schenectady-Schoharie-Saratoga	N/a	SLS director does not administer the automation coser	N/a	No	No
Broome-Tioga	Media Flex	Extracted from Dynix	Deleted in Dynix - new extraction overwrites	Yes	No
Buffalo City	Alexandria	Individual LMSS within each school		Yes	No
Cattaraugus-Allegany	Do not have our own.	Our records are housed at Erie 1 BOCES SLS and WNY Library Resources Council and neither are up-to-date		No	No
Cayuga-Onondaga	Mandarin	1. Vendor discs supplied by the schools 2. Original cataloging using Brodart	Schools send deletions to the SLS -- usually paper copies	Yes	No
Clinton-Essex-Warren-Washington	Mandarin	At SLS from shelf list cards, MARC records from vendors or export disc from Mandarin catalog in library	At SLS from shelf list or report form Mandarin sent by librarians	Yes	No
Delaware-Chenango-Madison-Otsego	Mandarin	Uploads of member libraries new acquisitions	Manually	Yes	No
Dutchess	Dynix	Librarians search and add bibs through Z39.50 interface. If cannot find copy, bib. Record is created.	Delete records in the Union Catalog when item is discarded	Yes	No
Erie 1	Mandarin -- in process of evaluating other solutions	Batched in at point of initial conversion; periodically remastered (depending on funding).	At this point they are not -- have relied upon remastering	Yes	No
Erie 2 - Chautauqua-Cattaraugus	Brodart	N/A	N/A	No	No	N/A
Franklin-Essex-Hamilton	Mandarin	At SLS from shelf list cards, vendor MARC records or export disk from Mandarin which librarians send to SLS	At SLS from shelf list cards or report from Mandarin sent by librarians	Yes	No
Genesee-Livingston-Steuben-Wyoming	The Library Corp.	Records are entered at individual school libraries. SLS collects all school catalogs 2 to 3 times a year and forwards data to The Library Corp. for Union updates.	Records are deleted at individual school libraries. SLS collects updated data and forwards to The Library Corp. for Union updates.	Yes	No	The Library Corp.
Hamilton-Fulton-Montgomery	Dynix	1.SLMS send records to HFM SLS. 2. HFM sends to WSWHE SLS for entry into shared Union Catalog	1. SLMS weed and send cards to HFM SLS. 2. HFM sends records to WSWHE for deletion	No	Yes	WSWHE
Jefferson-Lewis	Epixtech	Manual input cards or disks	Manually	Yes	No
Madison Oneida	Dynix	by hand	by hand	Yes	No
Monroe #1	The Library Corporation	Bibliographic records are extracted twice a year and FTP'd to the Library Corporation.	Bibliographic records are deleted in house by schools before data is collected	No	Yes	The Library Corporation
Monroe 2 - Orleans	The Library Corporation	Library data collected from schools twice a year and submitted to The Library Corporation	New data replaces existing data	No	Yes	The Library Corporation
Nassau BOCES	Mandarin	Automated libraries contribute electronic records periodically		Yes	No
New York City	Horizon/Dynix	Individual schools upload records	Central administration deletes	No	Yes	Horizon/Dynix
Oneida-Herkimer	Dynix	1 staff member dedicated to data	1 staff member dedicated to data	Yes	No
Onondaga-Cortland-Madison	Mandarin	Manual and electronic	manual and by groups	Yes	Yes	Media Flex
System Name:	Vendor	Records Entered	Records Deleted	In house	Outsource	Vendor
Orange-Ulster	Dynix	Loaded by System staff or entered manually by school librarians	Deleted by System staff or schools	Yes	No
Orleans-Niagara	SIRS	Either a school does an export and sends it into the SLS or SLS director goes out to the individual schools and does an export. SLS director does an import into M3. Due to lack of funds, we do not convert/import school holdings from nonautomated school libraries.	The Union Catalog is not merged, so I delete a whole school at a time, then upload the export from the school.	Yes	No	Follett Mandarin Winnebago
Oswego	Follett	WE use our ICEPAC updates		Yes	No
Otsego-Northern Catskills	Mandarin Media Flex Inc. (since 2/04)	collecting and merging data Semi-annually	onsite at schools (inconsistent) process needs to be developed	Yes	Yes	Media Flex
Putnam-Northern Westchester	Mandarin	Records are entered in two ways: 1. Through data disks forwarded by school LMS to SLS 2. Through merge of data records from upgraded or newly automated libraries		Yes	No
Rensselaer-Columbia-Greene	Dynix	Vendor orders OCLC records	Schools delete holdings or send to me	Yes	No
Rochester	Follett	MARC records from vendor site catalog "dump" as necessary	Site catalog is stripped, full catalog is re-loading	Yes	No
Rockland	Mandarin	Additions -- Vendor diskettes and full database copies of school catalogs	Buildings. Send lists, shelf-list cards, title papers deletion made by system	Yes	No	Mandarin
Schuyler-Chemung-Tioga	Media-Flex	This is a regional online catalog. SCOOLS Union Catalog. Records updated periodically.		No	Yes	Media Flex
St. Lawrence-Lewis	Mandarin	Librarians send new holdings info in electronic or paper format; SLS staff add holdings to Union Catalog.	Librarians send printed copies of deleted holdings; SLS staff delete holdings from Union Catalog.	Yes	Yes	Media-Flex
Steuben-Allegany	KOHA	automation support person	automation support person	Yes	No
Suffolk, Eastern	Innovative Interfaces, Inc.. Millennium Software	Electronic records for various vendors from which schools have purchased new materials. Individual schools on the Millennium System enter individual bibliographic records.	Millennium schools only mark bibliographic records for deletion. School Library System deletes these records	Yes	No
Suffolk, Western	Follett	Member libraries send data disks which are imported	Member libraries submit list of deletions which are deleted by SLS staff	Yes	No
Sullivan	The Library Corporation	vendor disks and original cataloging	by individual schools	Yes	No
Syracuse City	Sagebrush Winnebago DOS	MARC discs and manually	manually	Yes	No
Tompkins-Seneca-Tioga	SIRSI	Downloaded through Cat Express, through vendor disks, or original cataloging	Via SIRSI then sent to OCLC to delete last copies	Yes	No
Ulster	Mandarin	Manually	Manually	Yes	No
Washington-Saratoga-Warren-Hamilton-Essex	Dynix, Inc. (Horizon)	-by hand from shelf-list cards -By loading files from book vendors and outsourcers -By loading files from districts who run their own catalog	-By hand from School Library cards or lists -We also do electronic "bulk" deletions to prepare for reloads or if we want to start off "from scratch"	Yes	Yes	CDLC,
Wayne-Finger Lakes	Mandarin	From vendor discs sent to SLS office, entered by clerk. Annually export records from all schools.	School Library Media Specialists send deletes to SLS office, entered by clerk.	Yes	No
Westchester	SIRS Mandarin	MARC records on discs are uploaded to Union Catalog	Manually	Yes	No
Yonkers	Mandarin	Media Flex	Manually	Yes	No
System Name:	Vendor	Records Entered	Records Deleted	In house	Outsource	Vendor

Back to the School Library Systems Program page

Last reviewed and modified on October 18, 2004 -- asm
For questions or comments contact Joseph Mattie or Mary Linda Todd
URL: http://www.nysl.nysed.gov/libdev/slssap/04chart3.htm