New York State Library

Division of Library Development

System Annual Report/Budget Initiative

Annual Report for Library Systems

Public Library Systems: January 1, 2007 -- December 31, 2007
3Rs: July 1, 2007 -- June 30, 2008
School Library Systems: July 1, 2007 -- June 30, 2008

This document available in .PDF format; see also Annual Report Instructions

Part 1 -- GENERAL SYSTEM INFORMATION

Question

Description

Type of System

1.1

SEDCODE

A

1.2

System Name

A

1.3

Beginning Reporting Year

A

1.4

Ending Reporting Year

A

1.5

Street Address

A

1.6

City

A

1.7

Zip Code

A

1.8

Four digit Zip Code Extension (enter N/A if unknown)

A

1.9

Mailing Address

A

1.10

City

A

1.11

Zip Code

A

1.12

Four digit Zip Code Extension (enter N/A if unknown)

A

1.13

Library System Telephone Number (enter 10 digits only)

A

1.14

Fax Number (enter 10 digits only)

A

1.15

System Home Page URL

A

1.16

URL of the system’s complete Plan of Service

A

1.17

Population Chartered to Serve (2000 census)

P R

1.18

Area Chartered to Serve (square miles)

A

1.19

Federal Employer Identification Number

P R

1.20

County

A

1.21

County (Counties) Served

A

1.22

School District

A

1.23

Title of System Director (drop-down):  Mr., Mrs., Ms., Miss, or Dr.

A

1.24

First Name of System Director

A

1.25

Last Name of System Director

A

1.26

NYS Public Librarian Certification Number of the Director of Public Library System, and Reference and Research Library Resources System

P R

1.27

Is the 3Rs director eligible for a New York State Public Librarians Certificate?  (Enter Y for Yes, N for No.)

R

1.28

Indicate whether the School Library System Director holds a School Administrator and Supervisor (SAS) and/or School District Administrator (SDA) certificate and/or School District Leader (SDL) certificate issued by NYSED.  (Enter Y for Yes, N for No).

S

1.29

Date School Administrator and Supervisor (SAS) or School District Administrator (SDA) certificate was granted by NYSED before September 1, 2007).

S

1.30

Date School District Leader (SDL) certificate was granted by NYSED (after September 1, 2007).

S

1.31

Telephone Number of the System Director, including area code and extension

A

1.32

E-Mail Address of the System Director

A

1.33

Fax Number of the System Director (enter 10 digits only)

A

1.34

Name of Outreach Coordinator

P

 
NEW YORK CITY SYSTEM COORDINATORS

S
(NYC only)

 

Repeating Group #1

 

 

     1.  Title of System Coordinator (drop-down):  Mr., Mrs., Ms., Miss, or Dr.

S
(NYC only)

 

     2.  First Name of System Coordinator

S
(NYC only)

 

     3.  Last Name of System Coordinator

S
(NYC only)

 

     4.  Indicate whether the School Library System Coordinator holds a School Administrator and Supervisor (SAS) or School District Administrator (SDA) certificate, or both, issued by NYSED.  (Enter Y for Yes, N for No).

S
(NYC only)

 

     5.  Date the School Library System Coordinator’s School Administrator and Supervisor (SAS) or School District Administrator (SDA) certificate was granted by NYSED.

S
(NYC only)

 

6.  Date the School Library System Coordinator’s School District Leader (SDL) certificate was granted by NYSED.

S
(NYC only)

 

     6.  Mailing Address of the System Coordinator

S
(NYC only)

 

     7.  City

S
(NYC only)

 

     8.  Zip Code

S
(NYC only)

 

     9.  Four-Digit Zip Code Extension

S
(NYC only)

 

     10.  Telephone Number of the System Coordinator, including extension

S
(NYC only)

 

     11.  E-Mail Address of the System Coordinator

S
(NYC only)

 

     12.  Fax Number of the System Coordinator (enter 10 digits only)

S
(NYC only)

1.35

Name of the SLS Director’s Supervisor

S

1.36

Mailing Address

S

1.37

City

S

1.38

Zip Code

S

1.39

Four-Digit Zip Code Extension

S

1.40

Telephone Number (enter 10 digits only)

S

1.41

E-Mail Address

S

1.42

Name of BOCES/Big 5 Cities District Superintendent

S

1.43

Mailing Address

S

1.44

City

S

1.45

Zip Code

S

1.46

Four-Digit Zip Code Extension

S

1.47

Does the reporting system have a contractual agreement with a municipality or district to provide library services to residents of an area not served by a chartered library?  Enter Y for Yes, N for No.  If yes, please complete one repeating group for each contract.  If no, enter N/A on questions 1 through 5 of one repeating group

P

 

Repeating Group #2

 

 

     1.  Name of Contracting Municipality or Group

P

 

     2.  Is this a written contract?  (Enter Y for Yes, N for No)

P

 

     3.Population of the geographic area served by this contract

P

 

     4.  Dollar amount of contract

P

 

     5.  Indicate “Full” or “Partial” range of services provided by this contract (Select one)

P

1.48

For the reporting year, has the system experienced any unusual circumstance(s) that affected the statistics and/or information reported (e.g. natural disaster, fire, closed for renovations, massive weeding of collection, etc.)?  Indicate Y for Yes, N for No.  If Yes, please annotate using the State note.  If no, please go to question 1.49.

A

1.49

Contact name (person completing report)

A

1.50

Contact telephone number (enter 10 digits only)

A

1.51

Contact e-mail address

A

Part 2 -- PERSONNEL INFORMATION

Question

Description

Type of System

2.1

FTE (Full-Time Equivalent Calculation)
The number of hours per work week used to compute FTE for all budgeted positions

P R

2.2

FTE (Full-Time Equivalent Calculation)
The number of hours per work week used to compute FTE for all budgeted professional positions

S

2.3

FTE (Full-Time Equivalent Calculation)
The number of hours per work week used to compute FTE for all other budgeted staff positions.

S

 

 

 

 

BUDGETED POSITIONS IN FULL-TIME EQUIVALENTS
(enter to two decimal points; enter decimal point)

 

2.4

Public Library System Director per CR 90.3(f) – Filled Position FTE

P

2.5

Public Library System Director per CR 90.3(f) – Vacant Position FTE

P

2.6

School Library System Director per CR 90.18(a)(7) – Filled Position FTE

S

2.7

School Library System Director per CR 90.18(a)(7) – Vacant Position FTE

S

2.8

3Rs Library System Director per CR 90.5(a)(l) and 90.7 – Filled Position FTE

R

2.9

3Rs Library System Director per CR 90.5(a)(l) and 90.7 – Vacant Position FTE

R

2.10

Librarians – Filled Position(s) FTE

A

2.11

Librarians – Vacant Position(s) FTE

A

2.12

Outreach Coordinator (certified) per CR 90.3 (l)(2)(iii) – Filled Position FTE

P

2.13

Outreach Coordinator (certified) per CR 90.3 (l)(2)(iii) – Vacant Position FTE

P

2.14

Total Certified Librarians – Filled Position(s) FTE
(total questions 2.4 + 2.6 + 2.8 + 2.10 + 2.12)

A

2.15

Total Certified Librarians – Vacant Position(s) FTE
(total questions  2.5 + 2.7 + 2.9 + 2.11 + 2.13)

A

2.16

Total Other Professional Staff – Filled Position(s) FTE

A

2.17

Total Other Professional Staff – Vacant Position(s) FTE

A

2.18

Total Other Staff – Filled Position(s) FTE

A

2.19

Total Other Staff – Vacant Position(s) FTE

A

2.20

Total Paid Staff – Filled Position(s) FTE
(total questions 2.14 + 2.16 + 2.18)

A

2.21

Total Paid Staff – Vacant Position(s) FTE
(total questions 2.15 + 2.17 + 2.19)

A

 

 

 

 

SALARY INFORMATION

 

2.22

Entry-Level Librarian (certified) FTE

A

2.23

Entry-Level Librarian (certified) Current Annual Salary

A

2.24

System Director FTE

A

2.25

System Director Current Annual Salary

A

Part 3 -- SYSTEM MEMBERSHIP, OUTLETS AND GOVERNANCE

Question

Description

Type of System

 

PUBLIC SERVICE OUTLETS

 

3.1

Number of academic library members

R

3.2

Number of special library members (excluding hospital)

R

3.3

Number of hospital library members

R

3.4

Number of public library system members

R

3.5

Number of individual public and association library members

R

3.6

Number of school library system members

R

3.7

Total number of member libraries (total 3.1 through 3.6)

R

3.8

Other members

R

3.9

Number of member libraries (public school districts and non-public schools)

P

3.10

Number of participating school library media centers

S

3.11

Number of school library system participants (buildings)

S

3.12

Number of member libraries

P

3.13

Main Library/System Headquarters

A

3.14

Branches

P

3.15

Bookmobiles

P

3.16

Reading Centers

P

3.17

Other Outlets

P

3.18

Total Public Service Outlets (total questions 3.13 through 3.17)

P

3.19

Name of Central Library/Co-Central Libraries

P

 

BOARD/COUNCIL MEETINGS

 

3.20

Total number of public library system/3Rs board meetings or school library system council meetings held during reporting year

A

3.21

Number of voting positions on system board/council

A

3.22

Board/Council Selection – Enter Board/Council Selection Code (select one; drop-down):

 

 

E- Board/Council Members are elected by the library association or the member libraries

A

 

A- Board Members are appointed by the municipality(ies)

P

 

O- Other (per By-Laws in the system’s approved Five Year Plan of Service)

A

 

SYSTEM BOARD/COUNCIL
Public Library Systems – enter information for the period January 1, 2008 through December 31, 2008.
School Library Systems and 3Rs Systems – enter information for the period July 1, 2007 through June 30, 2008.

 

 

President/Council Chair

 

3.23

Title (drop-down):  Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

A

3.24

First Name

A

3.25

Last Name

A

3.26

Institutional Affiliation

A

3.27

Professional Title

A

3.28

Mailing Address

P R

3.29

City

P R

3.30

Zip Code (enter five digits only)

P R

3.31

Telephone for the Board President (enter 10 digits only)

P R

3.32

E-Mail Address

P R

3.33

Term Expires – Month or N/A

A

3.34

Term Expires – Year (YYYY) or N/A

A

 

Board/Council Member – complete one record for each Board/Council Member.  For each vacant position, select “Vacant” in question 1, and enter N/A in questions 2-10 of the repeating group.

 

 

Repeating Group #3

 

 

     1.  Title (drop-down):  Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

A

 

     2.  First Name

A

 

     3.  Last Name

A

 

     4.  Institutional Affiliation

A

 

     5.  Professional Title

A

 

     6.  Mailing Address

A

 

     7.  City

A

 

     8.  Zip Code (enter five digits only)

A

 

     9.  Term Expires – Month or N/A

A

 

     10.  Term Expires – Year (YYYY) or N/A

A

 

COORDINATED OUTREACH COUNCIL

 

3.35

Has the Coordinated Outreach Council met at least two times during the calendar year per CR 90.3 (j)(2)(iv)?  (Enter Y for Yes, N for No).

P

 

Coordinated Outreach Council Members – complete one record for each Council Member for the period January 1, 2008 through December 31, 2008.  For each vacant position, select “Vacant” in question 1 and enter N/A in questions 2-5 of the repeating group.

 

 

Repeating Group #4

 

 

     1. Title (drop-down):  Mr., Mrs., Ms., Miss, Dr., The Honorable, The Reverend, Other (specify using the State note), Vacant

P

 

     2.  First Name

P

 

     3.  Last Name

P

 

     4.  Institutional Affiliation

P

 

     5.  Professional Title

P

Part 4 -- PUBLIC LIBRARY SYSTEM TRANSACTIONS AND COLLECTION

Question

Description

Type of System

4.1

Number of registered system borrowers

P

 

 

 

4.2

Total system circulation

P

 

 

 

 
SYSTEM HOLDINGS

 

4.3

Total Cataloged Book Holdings

P

4.4

Non-Cataloged Book Holdings

P

4.5

Total Print Serial Holdings

P

4.6

All Other Print Materials Holdings

P

4.7

Total Electronic Holdings

P

4.8

All Other Holdings

 

4.9

Grand Total Holdings (total questions 4.3 through 4.8)

P

 

 

 

 
ROTATING COLLECTIONS/BOOK LOANS

 

4.10

Does the system have rotating collections/book loans?  (Enter Y for Yes, N for No)

P

4.11

Number of collections

P

4.12

Average number of items per collection

P

Part 5 -- SYSTEM SERVICES

Question

Description

Type of System

 

 

 

 

TECHNOLOGY AND RESOURCE SHARING

 

 

 

 

 

INTEGRATED LIBRARY SYSTEM (ILS)

 

5.1

Does the system provide an integrated library automation system (ILS) for its member libraries?  (Enter Y for Yes, N for No)

P

5.2

Indicate which of the modules of the system’s ILS have been implemented (check all that apply):

P

 

     a.  Circulation

P

 

     b.  Public Access Catalog

P

 

     c.  Cataloging

P

 

     d.  Acquisitions

P

 

     e.  Inventory

P

 

     f.  Serials Control

P

 

     g.  Media Booking

P

 

     h.  Community Information

P

 

 i.  Electronic Resource Management

P

 

 j.  Digital Collections Management

P

5.3 

Identify ILS system vendor

P

5.4

How many member libraries fully participate in ILS?

P

5.5

% of member libraries participating (calculated field)

P

5.6

How many member libraries participate in some ILS modules?

P

5.7

Indicate features of the system’s ILS (check all that apply):

P

 

     a.  ILS shared with other library systems

 

 

     b.  ILS software permits patron-initiated ILL

 

 

     c.  ILL feature implemented and used

 

5.8

Number of titles in the ILS bibliographic database

P

5.9

Number of new titles added by the system in the reporting year

P

5.10

Number of Central Library Aid titles added in the reporting year

P

5.11

Number of new titles added by the members in the reporting year

P

5.12

Total new titles (total questions 5.9 through 5.11)

P

 

 

 

 

UNION CATALOG OF RESOURCES

 

5.13

How many libraries participate in (or submit records for) the union catalog?

A

5.14

Is the system’s union catalog shared with any other library system(s)?  (Enter Y for Yes, N for No)

A

5.15

Number of titles in the system’s union catalog

A

5.16

Number of holdings in the system’s union catalog

A

5.17

Number of new titles added in the last year

A

5.18

Number of holdings added in the last year

A

 

 

 

 

UNION LIST OF SERIALS

 

5.19

Does the system have a union list of serials?  (Enter Y for Yes, N for No.   If No, enter zero (0) on question 5.20.)

A

5.20

How many libraries participate in (or submit records for) the union list of serials?

A

 

 

 

 

COMBINED SYSTEM UNION CATALOG AND UNION LIST OF SERIALS

 

5.21

Does the system’s union catalog contain both books and serials?  (Enter Y for Yes, N for No)

A

 

 

 

 

VIRTUAL CATALOG

 

5.22

Does the system provide a virtual catalog for member libraries?  (Enter Y for Yes, N for No, or N/A)

A

5.23

How many Internet-accessible member library catalogs are included in the virtual catalog?

A

5.24

How many member libraries have holdings included in a database that serves as a link of the virtual library?

A

5.25

Indicate the features of the system’s virtual catalog (check all that apply):

A

 

     a.  Non-member catalogs are included (if checked, please name non-member catalogs using the State note)

A

 

     b.  Non-library catalogs are included (if checked, please name non-library catalogs using the State note)

A

 

     c.  Responses are mediated

A

 

     d.  Patron-initiated ILL available and used through this catalog

A

 

     e.  N/A

A

5.26

Does the library system provide access to member library catalogs, which are not Internet-accessible through the virtual catalog?  (Enter Y for Yes, N for No).  If yes, describe using the State note.

A

 

 

 

 

NOVELNY-READY LIBRARIES

 

5.27

How many of the system’s member libraries have achieved Basic NOVELNY-ready status?

A

5.28

How many of the system’s member libraries have achieved Advanced NOVELNY -ready status?

A

5.29

How many of the system’s member libraries have achieved Leader NOVELNY -ready status?

A

5.30

Total NOVELNY -Ready Libraries (total questions 5.27 through 5.29)

A

 

 

 

 

SYSTEM INTERLIBRARY LOAN ACTIVITY

 

5.31

Total items provided (loaned)

A

5.32

Total items received (borrowed)

A

5.33

Total requests provided (loaned) unfilled

A

5.34

Total request received (borrowed) unfilled

A

5.35

Total interlibrary loan activity (total questions 5.31 through 5.34)

A

 

 

 

5.36

Does the system have a regional access borrower’s card program to provide direct access to research collections?  (Enter Y for Yes, N for No)

R

 

 

 

 

DELIVERY

 

5.37

Indicate delivery methods used by the system (check all that apply):

A

 

     a.  System courier (on the System’s payroll)

A

 

     b.  Other system’s courier

A

 

     c.  BOCES/Big 5 City courier

S

 

     d.  Contracted Service (paid by System—not on payroll)

A

 

     e.  U.S. Mail

A

 

     f.  UPS

 

 

     g.  Other (specify using the State note)

A

5.38

Number of stops (pick-up and delivery sites per week)

A

 

 

 

 

CONTINUING EDUCATION/STAFF DEVELOPMENT

 

 

Workshops/Meetings/Training Sessions

 

 

 

 

 

Resource sharing (ILL, collection development, etc.)

 

5.39

Number of sessions

A

5.40

Number of participants

A

 

Technology

 

5.41

Number of sessions

A

5.42

Number of participants

A

 

Leadership

 

5.43

Number of sessions

A

5.44

Number of participants

A

 

Management & Supervisory

 

5.45

Number of sessions

A

5.46

Number of participants

A

 

Planning and Evaluation

 

5.47

Number of sessions

A

5.48

Number of participants

A

 

Awareness and Advocacy

 

5.49

Number of sessions

A

5.50

Number of participants

A

 

Trustee/Council Training

 

5.51

Number of sessions

A

5.52

Number of participants

A

 

Special Client Populations

 

5.53

Number of sessions

A

5.54

Number of participants

A

 

Children’s Services/Elementary Grade Levels

 

5.55

Number of sessions

A

5.56

Number of participants

A

 

Young Adult Services/Middle and High School Grade Levels

 

5.57

Number of sessions

A

5.58

Number of participants

A

 

General Adult Services

 

5.59

Number of sessions

A

5.60

Number of participants

A

5.61

Other:  Does the system provide other Workshops/Meetings/Training Sessions not listed above?  Enter Y for Yes, N for No.  If Yes, complete one record for each topic.  If No, enter N/A for questions 1, 2, and 3 of one repeating group.

A

 

Repeating Group #5

 

 

     1.  Topic

A

 

     2.  Number of sessions

A

 

3.  Number of participants

A

5.62

Grand Total Sessions (total questions 5.39, 5.41, 5.43, 5.45, 5.47, 5.49, 5.51, 5.53, 5.55, 5.57, 5.59, and total of question #2 of Repeating Group #5)

A

5.63

Grand Total Participants (total questions 5.40, 5.42, 5.44, 5.46, 5.48, 5.50, 5.52, 5.54, 5.56, 5.58, 5.60, and total of question #3 of Repeating Group #5)

A

 

Question

Description

Type of System

 

COORDINATED SERVICES

 

5.64

Indicate which services the system provides (check all that apply):

A

 

     a.  Coordinated purchase of print materials

A

 

     b.  Coordinated purchase of non-print materials

A

 

     c.  Negotiated pricing for licensed electronic collection purchases (not purchasing)

A

 

     d.  Cataloging

A

 

     e.  Materials Processing

A

 

     f.  Coordinated purchase of office supplies

A

 

     g.  Coordinated computer services/purchases

A

 

     h.  Other (describe using the State note)

A

 

     i.  N/A

A

 

 

 

 

CONSULTING AND TECHNICAL ASSISTANCE SERVICES

 

 

 

 

5.65

Number of contacts – Consulting with member libraries on grants, and state and federal funding

A

5.66

Number of contacts – Consulting with member libraries on funding and governance

A

5.67

Number of contacts – Consulting with member libraries on charter and registration work

P

5.68

Number of contacts – Consulting with member libraries on automation and technology

A

5.69

Number of contacts – Consulting with member libraries on youth services

P

5.70

Number of contacts – Consulting with member libraries on adult services

A

5.71

Number of contacts – Consulting with member libraries on physical plant needs

A

5.72

Number of contacts – Consulting with member libraries on personnel and management issues

A

5.73

Number of contacts – Consulting with state and county correctional facilities

P

5.74

Number of contacts – Providing information to local, county, and state legislators and their staffs

A

5.75

Number of contacts – Providing system and member library information to the media

A

5.76

Number of contacts – Providing website development and maintenance for the member libraries

A

5.77

Does the system provide other Consulting and Technical Assistance Services not listed above?  Enter Y for Yes, N for No.  If Yes, complete one record for each topic.  If No, enter N/A for questions 1 and 2 of one repeating group.

A

 

Repeating Group #6

 

 

     1.  Topic

A

 

     2.  Number of contacts (all types)

A

5.78

Total other contacts (total of question #2 of Repeating Group #6)

A

5.79

Total number of contacts (total of questions 5.65 through 5.76 and 5.78)

A

 

 

 

 

REFERENCE SERVICES

 

 

 

 

5.80

Total Reference Transactions

A

 

 

 

 

SERVICES TO SPECIAL CLIENTS

(Direct and Contractual)

 

 

 

 

5.81

Indicate services the system provides to special clients (check all that apply):

A

 

     a.  Services for patrons with disabilities

A

 

     b.  Services for patrons who are educationally disadvantaged

A

 

     c.  Services for patrons who are aged

P

 

     d.  Services to patrons who are geographically isolated

P

 

     e.  Services for patrons who are members of ethnic or minority groups in need of special library services

A

 

     f.  Services to patrons who are in institutions

P R

 

     g.  Services for unemployed and underemployed individuals

P

 

     h.  Services to health care professionals in New York State hospitals through the Hospital Library Services Program

R

 

     i.  N/A

A

5.82

Number of BOOKS BY MAIL loans

P

5.83

Number of member libraries with Job/Education Information Centers or collections

P S

5.84

Number of State Correctional Facilities libraries served

P

5.85

Number of County Jails libraries served

P

5.86

Number of institutions served other than jails or correctional facilities

P

5.87

Does the system provide other special client services not listed above?  If yes, complete one record for each service provided.  If no, enter N/A in questions 1 and 2 of one repeating group.

A

 

Repeating Group #7

 

 

     1.  Service provided

A

 

     2.  Number of facilities/institutions served

A

 

Part 6 -- OPERATING FUND RECEIPTS

Question

Description

Type of System

 

 

 

 

LOCAL PUBLIC FUNDS

 

6.1

Does the system receive county funding?  Enter Y for Yes, N for No.  If yes, please complete one record for each county.  If No, enter N/A on questions 1 through 4 of one repeating group.

P

 

Repeating Group #8

 

 

     1.  County Name

P

 

     2.  Amount

P

 

     3.  Subject to Public Vote (Enter Y for Yes, N for No, or N/A)

P

 

     4.  Written Contract (Enter Y for Yes, N for No, or N/A)

P

6.2

Total County Funding

P

6.3

All Other Local Public Funds

P

6.4

Total Local Public Funds (total questions 6.2 and 6.3)

P

 

 

 

 

STATE AID RECEIPTS

 

6.5

Adult Literacy Library Services Grants

P

6.6

Central Library Development Aid

P

6.7

Central Book Aid

P

6.8

Conservation/Preservation Grants

P R

6.9

Construction for Public Libraries Aid

P

6.10

Coordinated Outreach Services Aid

P

6.11

Correctional Facilities Library Aid

P

6.12

County Jails Library Aid

P

6.13

Documentary Heritage Program

R

6.14

Family Literacy Grant

P

 

Hospital Library Services Aid

 

6.15

     Projects administered centrally by the system

R

6.16

     Distributed to members

R

6.17

Total Hospital Library Services Aid (total questions 6.15 and 6.16)

R

 

Local Library Services Aid

 

6.18

     Kept for headquarters

P

6.19

     Distributed to members

P

6.20

Total LLSA (total questions 6.18 and 6.19)

P

6.21

Local Services Support Aid

P

6.22

Local Consolidated Systems Aid

P

 

Medical Information Services Program

 

6.23

     Projects administered centrally by the system

R

6.24

     Distributed to members

R

6.25

Total MISP (total questions 6.23 and 6.24)

R

6.26

Public Library Systems Basic Aid

P

6.27

Reference and Research Library Resources Systems Basic Aid

R

 

Regional Bibliographic Data Bases (RBDB) Aid

 

6.28

     Projects administered centrally by the system

R

6.29

     Project grants to members

R

6.30

Total RBDB (total questions 6.28 and 6.29)

R

6.31

Regional Bibliographic Data Bases (RBDB) Grant(s) from 3Rs

P

6.32

Regional Bibliographic Data Bases (RBDB) Grant(s) from 3Rs

S

6.33

School Library Systems Operating Aid

S

6.34

School Library Systems Categorical Aid for Automation

S

6.35

Special Legislative Grants and Member Items

A

6.36

The New York Public Library – The Research Libraries

P

6.37

The New York Public Library, Andrew Heiskell Library for the Blind and Physically Handicapped Aid

P

6.38

The New York Public Library, City University of New York

P

6.39

The New York Public Library, Schomburg Center for Research in Black Culture Library Aid

P

6.40

The New York Public Library, Science, Industry and Business Library

P

6.41

Does the system receive state funding from other sources?  Enter Y for Yes, N for No.  (Report Special Legislative Grants and Member Items on Q 6.34).

A

 

Complete one record for each grant.  If the system does not receive other state aid, enter N/A on questions 1 and 2 of one repeating group.

 

 

Repeating Group #9

 

 

     1.  Funding Source

A

 

     2. Amount

A

6.42

Total Other State Aid (total question #2 of Repeating Group #9)

A

6.43

Total State Aid Receipts (total questions 6.5 through 6.14, question 6.17, questions 6.20 through 6.22, questions 6.25 through 6.27, questions 6.30 through 6.40, and question 6.42)

A

 

 

 

 

FEDERAL AID

 

6.44

Library Services and Technology Act (LSTA)

A

6.45

Does the system receive any other Federal Aid (specify Act and Title) e.g., NEH, NEA, etc.?  Enter Y for Yes, N for No.

A

 

Complete one record for each grant.  If the system does not receive other federal aid, enter N/A on questions 1 and 2 of one repeating group.

 

 

Repeating Group # 10

 

 

     1.  Funding Source

A

 

     2. Amount

A

6.46

Total Other Federal Aid (total question #2 of Repeating Group #10)

A

6.47

Total Federal Aid (total questions 6.44 and 6.46)

A

 

 

 

 

CONTRACTS WITH LIBRARIES and/or LIBRARY SYSTEMS IN NEW YORK STATE

 

6.48

Does the system contract with libraries and/or library systems in New York State?  Enter Y for Yes, N for No.

A

 

Complete one record for each contract.  If the system does not contract, enter N/A on questions 1, 2, and 3 of one repeating group.

 

 

Repeating Group #11

 

 

     1.  Contracting Agency

A

 

     2.  Contracted Service

A

 

    3.  Total Contract Amount

A

6.49

Total Contracts (total question #3 of Repeating Group #11)

A

 

 

 

 

MISCELLANEOUS RECEIPTS

 

6.50

Gifts, Endowments, Fundraising

P R

6.51

Membership Dues

R

6.52

Income from Investments

P R

 

Proceeds from the Sale of Property

 

6.53

     Real Property

P R

6.54

     Equipment

P R

6.55

Does the system have other miscellaneous receipts in categories not listed in questions 6.50 through 6.54?  Enter Y for Yes, N for No.

A

 

Complete one record for each income category.  If the system does not have other miscellaneous receipts, enter N/A on questions 1 and 2 of one repeating group.

 

 

Repeating Group #12

 

 

     1.  Receipt category

A

 

     2.  Amount

A

6.56

Total Other Miscellaneous Receipts (total question #2 of Repeating Group #12)

A

6.57

Total Miscellaneous Receipts (total questions 6.50 through 6.54 and question 6.56)

A

 

 

 

6.58

TOTAL OPERATING FUND RECEIPTS – Total Local Public Funds, Total State Aid, Total Federal Aid, Total Contracts, and Total Miscellaneous Receipts (total questions 6.4, 6.43, 6.47, 6.49, and 6.57)

A

 

 

 

6.59

BUDGET LOANS

P R

 

 

 

 

TRANSFERS

 

6.60

     From Capital Fund (Same as question 9.6)

P R

6.61

     From Other Funds

P R

6.62

Total Transfers (total questions 6.60 and 6.61)

P R

 

 

 

6.63

CASH BALANCE – Beginning of Current Fiscal Reporting Year:  Public Library Systems – January 1, 2007; 3Rs – July 1, 2007.  (Same as closing cash balance at the end of previous fiscal reporting year:  Public Library Systems – December 31, 2006; 3Rs – June 30, 2007.)

P R

6.64

TOTAL SLS ROLLOVER – OPERATING (as of July 1, 2007; same as June 30, 2007)

S

6.65

TOTAL SLS ROLLOVER – AUTOMATION (as of July 1, 2007; same as June 30, 2007)

S

 

 

 

6.66

GRAND TOTAL RECEIPTS, BUDGET LOANS, TRANSFERS, AND BALANCE/ROLLOVER

(Public Library Systems and 3Rs – total questions 6.58, 6.59, 6.62 and 6.63 – must agree with question 7.71)

(School Library Systems – total questions 6.58, 6.64 and 6.65 – must agree with question 7.71)

A

Part 7 -- OPERATING FUND DISBURSEMENTS

Question

Description

Type of System

 

 

 

 

STAFF EXPENDITURES

 

 

Salaries

 

7.1

System Director and Librarians

A

7.2

Other Staff

A

7.3

Total Salary and Wages Expenditures (total questions 7.1 and 7.2)

A

7.4

Employee Benefit Expenditures

A

7.5

Total Staff Expenditures (total questions 7.3 and 7.4)

A

 

 

 

 

COLLECTION EXPENDITURES

 

7.6

Print Materials Expenditures

A

7.7

Electronic Materials Expenditures

A

7.8

Other Materials Expenditures

A

7.9

Total Collection Expenditures (total questions 7.6 through 7.8)

A

 

 

 

 

GRANTS TO MEMBER LIBRARIES

 

 

Cash Grants Paid From

 

7.10

     Local Library Services Aid (LLSA)

P

7.11

     Central Library Aid (CLDA/CBA)

P

7.12

     Regional Bibliographic Database (RBDB)

R

7.13

     Hospital Library Services program (HLSP)

R

7.14

     Other State Aid/Grants (e.g., Construction, Special 
     Legislative or Member Grants)

A

7.15

     Federal Aid

A

7.16

     Other cash grants paid from system funds

A

7.17

     Total Cash Grants (total questions 7.10 through 
     7.16)

A

7.18

Book/Library Materials Grants

P S

7.19

Other Non-Cash Grants

A

7.20

Total Grants to Member Libraries (total questions 7.17 through 7.19)

A

 

 

 

 
CAPITAL EXPENDITURES FROM OPERATING FUNDS

 

7.21

Bookmobile

P

7.22

Other Vehicles

P R

7.23

Computer Equipment

A

7.24

Furniture/Furnishings

A

7.25

Other Capital Expenditures

P R

7.26

Total Capital Expenditures from Operating Funds (total questions 7.21 through 7.25)

A

 

 

 

 

TOTAL CAPITAL EXPENDITURES BY SOURCE OF FUNDS

 

7.27

From Local Public Funds (71PF)

P

7.28

From Other Funds (71OF)

P