Sections and Elements of Five-Year Library System Plan of Service
Public Library Systems: January 1, 2022 - December 31, 2026
Reference and Research Library Resources Systems: July 1, 2021 - June 30, 2026
School Library Systems: July 1, 2021 - June 30, 2026
System Key:
- A=All Systems
- P=Public Library Systems
- R=Reference and Research Library Resources Systems
- S=School Library Systems
SECTION 1 – GENERAL INFORMATION
Question | Description | System |
---|---|---|
1.1 | Name of System | A |
1.2 | Street Address | A |
1.3 | City | A |
1.4 | Zip Code | A |
1.5 | Four Digit Zip Code Extension (enter N/A if unknown) | A |
1.6 | Telephone Number (enter 10 digits only) | A |
1.7 | Fax Number (enter 10 digits only) | A |
1.8 | Name of System Director | A |
1.9 | E-Mail Address of the System Director | A |
1.10 | System Home Page URL | A |
1.11 | URL of Current Membership List | A |
1.12 | Date of Establishment | A |
1.13 | Date of Absolute Charter | P R |
1.14 | Name(s) of Central Library/Co-Central Libraries | P |
1.15 | Square Mileage of the System Service Area | A |
1.16 | Population of the System Service Area | P R |
1.17 | Type of System | A |
SECTION 2 – SYSTEM GOVERNANCE AND MEMBERSHIP
Question | Description | System |
---|---|---|
BYLAWS | ||
2.1 | URL of Current Governing Bylaws | A |
APPOINTMENT/ELECTION OF SYSTEM BOARD / SYSTEM COUNCIL | ||
2.2 | System Board / System Council Appointment/Election – Indicate whether the System Board / System Council Members are appointed or elected (select one). | A |
A – System Board / System Council Members are appointed | ||
E – System Board / System Council Members are elected | ||
O – Other (specify using the note) | ||
2.3 | Indicate by whom the System Board / System Council Members are appointed/elected. | A |
ADVISORY GROUPS | ||
2.4 (additional groups) | Advisory Groups – Indicate the groups that advise the System Board / System Council. (check all that apply) | |
a. Member Directors’ Organization / Council | A | |
b. Outreach Advisory Council | P | |
c. Central Library Advisory Committee | P | |
d. Regional Automation Committee | R | |
e. Hospital Library Services Program Committee | R | |
f. Coordinated Collection Development Committee | R | |
g. Communications Coordinators Group | S | |
h. CO-SERS Advisory Committee | S | |
i. Youth Services Advisory Committee | P | |
j. Automation Committee | P | |
k. Resource Sharing Committee | R | |
l. Digitization Committee | R | |
m. Other (specify using the note) | A | |
2.5 | Does the system offer levels of membership? (Y/N) | R |
Repeating Group | ||
a. Membership level name | ||
b. Criteria for membership at this level | ||
2.6 | Provide the URL for membership level descriptions | R |
SECTION 3 - DESCRIPTION OF PLANNING, APPROVAL, EVALUATION AND REVISION PROCESS FOR ALL SECTIONS OF THE PLAN OF SERVICE
Question | Description | System |
---|---|---|
NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN OF SERVICE | ||
3.1 | Provide a summary describing the processes used to assess member needs in the development of the Plan of Service. | A |
3.2 | Identify the groups involved in development of the Plan of Service and each group’s role. | A |
3.3 | Describe the planning process for the 2022-2026 Central Library Plan. | P |
3.4 | Identify the groups involved in development of the 2022-2026 Central Library Plan and each group’s role. | P |
3.5 | Describe the integration of the 2022-2026 Central Library Plan with the system’s Plan of Service. | P |
3.6 | Provide the URL of the 2022-2026 Central Library Plan. | P |
3.7 | Describe the planning process for the 2022-2026 Direct Access Plan. | P |
3.8 | Provide the URL of the 2022-2026 proposed Direct Access Plan. | P |
3.9 (new) | Provide the URL of the 2021-2026 Member Plan template. | S |
3.10 (new) | Provide the URL of the 2021-2026 Cooperative Collection Development Plan. | S |
3.11 (new) | Provide the URL of the 2021-2026 Coordinated Collection Development for Academic Libraries Plan. | R |
EVALUATION | ||
3.12 | Describe the information to be collected in order to evaluate and determine members’ satisfaction with the system’s services. | A |
3.13 | Provide the URL for the evaluation form(s) used by members. | A |
3.14 | Describe how the information on customer satisfaction will be used to shape the system’s plan in the next year or in the following planning cycle. | A |
REVISION PROCESS | ||
3.15 | Describe the process for revising the system’s Plan of Service for submission to the New York State Education Department/New York State Library. | A |
SECTION 4 – MISSION STATEMENT, GOAL STATEMENTS, INTENDED RESULTS AND EVALUATION METHODS
- Public Library Systems Only
- Reference and Research Library Resources Systems Only
- School Library Systems Only
This document, complete with Section 4 for each type of library system
(see separate HTML links above), is available in .PDF format [279k ]
Last Updated:
December 17, 2019