Sections and Elements of Five-Year Library System Plan of Service

Reference and Research Library Resources Systems -- July 1, 2011 - June 30, 2016
School Library Systems -- July 1, 2011 - June 30, 2016
Public Library Systems -- January 1, 2012 - December 31, 2016

Key (under "System" heading below): A = all | P = Public Library System | R = 3Rs System | S = School Library System

Section 1. GENERAL INFORMATION

Question

Description

System

1.1

Name of System

A

1.2

Street Address

A

1.3

City

A

1.4

Zip Code

A

1.5

Four Digit Zip Code Extension (enter N/A if unknown)

A

1.6

Telephone Number (enter 10 digits only)

A

1.7

Fax Number  (enter 10 digits only)

A

1.8

Name of System Director

A

1.9

E-Mail Address of the System Director

A

1.10

System Home Page URL

A

1.11

URL of Current List of Members

A

1.12

Date of Establishment

A

1.13

Date of Absolute Charter

P R

1.14

Name(s) of Central Library/Co-Central Libraries

P

1.15

Square Mileage of System Service Area

A

1.16

Population of System Service Area

A

1.17

Type of System

A

Section 2. SYSTEM GOVERNANCE

Question

Description

System

 

BYLAWS

 

2.1

URL of Current Governing Bylaws

A

 

APPOINTMENT/ELECTION OF SYSTEM BOARD / SYSTEM COUNCIL

 

2.2

System Board / System Council Appointment/Election – Indicate whether the System Board / System Council Members are appointed or elected (select one). 

A

 

     A – System Board / System Council Members are appointed

 

 

     E – System Board / System Council Members are elected

 

 

     O – Other (specify using the State note)

 

2.3

Indicate by whom the System Board / System Council Members are appointed/elected.

 

 

ADVISORY GROUPS

 

2.4

Advisory Groups – Indicate the groups that advise the System Board / System Council.  (check all that apply):

 

 

     a.  Member Directors’ Organization/Council

P

 

     b.  Outreach Advisory Committee

P

 

     c.  Central Library Advisory Committee

P

 

     d.  Regional Automation Committee

R

 

     e.  Hospital Library Services Program Committee

R

 

     f.  Coordinated Collection Development Committee

R

 

     g.  School Library System Council

S

 

     h.  Communications Coordinators

S

 

     1.  Co-ser Advisory Committee

S

 

     j.  Other (specify using the State note)

A

Section 3. DESCRIPTION OF PLANNING, APPROVAL, EVALUATION AND REVISION PROCESS FOR ALL SECTIONS OF THE PLAN OF SERVICE

Question

Description

System

 

NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN OF SERVICE

 

3.1

Provide a summary describing the processes used to assess needs in the development of the Plan of Service.

A

3.2

Identify the groups involved in development of the Plan of Service and each group’s role.

A

3.3

Describe the planning process for the 2012-2016 Central Library Plan.

P

3.4

Identify the groups involved in development of the 2012-2016 Central Library Plan and each group’s role.

P

3.5

Describe the integration of the 2012-2016 Central Library Plan with the system’s Plan of Service.

P

 

APPROVAL OF THE PLAN

 

3.6

Describe the process for approval of the Plan of Service.  School library systems must include the Council’s role in the approval.

A

 

EVALUATION

 

3.7

Describe the information to be collected in order to evaluate and determine members’ satisfaction with the system’s services.

A

3.8

OPTIONAL - Provide the URL of the related evaluation form(s).

A

3.9

OPTIONAL - Provide the URL of the results of the evaluation by members.

A

3.10

Describe how the information on customer satisfaction will be used to shape the system’s plan in the next year or in the following planning cycle.

A

 

REVISION PROCESS

 

3.11

Describe the process for revising the system’s Plan of Service for submission to the New York State Education Department/New York State Library.

A

Section 4. MISSION STATEMENT, GOAL STATEMENTS, INTENDED RESULTS AND EVALUATION METHODS

Public library systems only

Reference and research library resources systems only

School library systems only


This document, complete with Section 4 for each type of library system (see separate HTML links above), is available in .PDF format pdf file [268k ]

Last Updated: April 2, 2010