Sections and Elements of Five-Year Library System Plan of Service


Public Library Systems: January 1, 2022 - December 31, 2026

Reference and Research Library Resources Systems: July 1, 2021 - June 30, 2026

School Library Systems: July 1, 2021 - June 30, 2026


System Key:

  • A=All Systems
  • P=Public Library Systems
  • R=Reference and Research Library Resources Systems
  • S=School Library Systems

SECTION 1 – GENERAL INFORMATION

Elements of Section 1
Question Description System
1.1 Name of System A
1.2 Street Address A
1.3 City A
1.4 Zip Code A
1.5 Four Digit Zip Code Extension (enter N/A if unknown) A
1.6 Telephone Number (enter 10 digits only) A
1.7 Fax Number (enter 10 digits only) A
1.8 Name of System Director A
1.9 E-Mail Address of the System Director A
1.10 System Home Page URL A
1.11 URL of Current Membership List A
1.12 Date of Establishment A
1.13 Date of Absolute Charter P R
1.14 Name(s) of Central Library/Co-Central Libraries P
1.15 Square Mileage of the System Service Area A
1.16 Population of the System Service Area P R
1.17 Type of System A


SECTION 2 – SYSTEM GOVERNANCE AND MEMBERSHIP

Elements of Section 2
Question Description System
  BYLAWS  
2.1 URL of Current Governing Bylaws A
  APPOINTMENT/ELECTION OF SYSTEM BOARD / SYSTEM COUNCIL  
2.2 System Board / System Council Appointment/Election – Indicate whether the System Board / System Council Members are appointed or elected (select one). A
  A – System Board / System Council Members are appointed  
  E – System Board / System Council Members are elected  
  O – Other (specify using the note)  
2.3 Indicate by whom the System Board / System Council Members are appointed/elected. A
  ADVISORY GROUPS  
2.4 (additional groups) Advisory Groups – Indicate the groups that advise the System Board / System Council. (check all that apply)  
      a. Member Directors’ Organization / Council A
      b. Outreach Advisory Council P
      c. Central Library Advisory Committee P
      d. Regional Automation Committee R
      e. Hospital Library Services Program Committee R
      f. Coordinated Collection Development Committee R
      g. Communications Coordinators Group S
      h. CO-SERS Advisory Committee S
      i. Youth Services Advisory Committee P
      j. Automation Committee P
      k. Resource Sharing Committee R
      l. Digitization Committee R
      m. Other (specify using the note) A
2.5 Does the system offer levels of membership? (Y/N) R
  Repeating Group  
      a. Membership level name  
      b. Criteria for membership at this level  
2.6 Provide the URL for membership level descriptions R


SECTION 3 - DESCRIPTION OF PLANNING, APPROVAL, EVALUATION AND REVISION PROCESS FOR ALL SECTIONS OF THE PLAN OF SERVICE

Elements of Section 3
Question Description System
  NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN OF SERVICE  
3.1 Provide a summary describing the processes used to assess member needs in the development of the Plan of Service. A
3.2 Identify the groups involved in development of the Plan of Service and each group’s role. A
3.3 Describe the planning process for the 2022-2026 Central Library Plan. P
3.4 Identify the groups involved in development of the 2022-2026 Central Library Plan and each group’s role. P
3.5 Describe the integration of the 2022-2026 Central Library Plan with the system’s Plan of Service. P
3.6 Provide the URL of the 2022-2026 Central Library Plan. P
3.7 Describe the planning process for the 2022-2026 Direct Access Plan. P
3.8 Provide the URL of the 2022-2026 proposed Direct Access Plan. P
3.9 (new) Provide the URL of the 2021-2026 Member Plan template. S
3.10 (new) Provide the URL of the 2021-2026 Cooperative Collection Development Plan. S
3.11 (new) Provide the URL of the 2021-2026 Coordinated Collection Development for Academic Libraries Plan. R
  EVALUATION  
3.12 Describe the information to be collected in order to evaluate and determine members’ satisfaction with the system’s services. A
3.13 Provide the URL for the evaluation form(s) used by members. A
3.14 Describe how the information on customer satisfaction will be used to shape the system’s plan in the next year or in the following planning cycle. A
  REVISION PROCESS  
3.15 Describe the process for revising the system’s Plan of Service for submission to the New York State Education Department/New York State Library. A


SECTION 4 – MISSION STATEMENT, GOAL STATEMENTS, INTENDED RESULTS AND EVALUATION METHODS


This document, complete with Section 4 for each type of library system
(see separate HTML links above), is available in .PDF format pdf file [279k ]

Last Updated: December 17, 2019