Question

Description

System

1.1

Name of System

A

1.2

Street Address

A

1.3

City

A

1.4

Zip Code

A

1.5

Four Digit Zip Code Extension (enter N/A if unknown)

A

1.6

Telephone Number (enter 10 digits only)

A

1.7

Fax Number  (enter 10 digits only)

A

1.8

Name of System Director

A

1.9

E-Mail Address of the System Director

A

1.10

System Home Page URL

A

1.11

URL of Current List of Members

A

1.12

Date of Establishment

A

1.13

Date of Absolute Charter

P R

1.14

Name(s) of Central Library/Co-Central Libraries

P

1.15

Square Mileage of System Service Area

A

1.16

Population of System Service Area

A

1.17

Type of System

A

Question

Description

System

BYLAWS

2.1

URL of Current Governing Bylaws

A

APPOINTMENT/ELECTION OF SYSTEM BOARD / SYSTEM COUNCIL

2.2

System Board / System Council Appointment/Election – Indicate whether the System Board / System Council Members are appointed or elected (select one). 

A

     A – System Board / System Council Members are appointed

     E – System Board / System Council Members are elected

     O – Other (specify using the State note)

2.3

Indicate by whom the System Board / System Council Members are appointed/elected.

ADVISORY GROUPS

2.4

Advisory Groups – Indicate the groups that advise the System Board / System Council.  (check all that apply):

     a.  Member Directors’ Organization/Council

P

     b.  Outreach Advisory Committee

P

     c.  Central Library Advisory Committee

P

     d.  Regional Automation Committee

R

     e.  Hospital Library Services Program Committee

R

     f.  Coordinated Collection Development Committee

R

     g.  School Library System Council

S

     h.  Communications Coordinators

S

     1.  Co-ser Advisory Committee

S

     j.  Other (specify using the State note)

A

Question

Description

System

NEEDS ASSESSMENT AND DEVELOPMENT OF THE PLAN OF SERVICE

3.1

Provide a summary describing the processes used to assess needs in the development of the Plan of Service.

A

3.2

Identify the groups involved in development of the Plan of Service and each group’s role.

A

3.3

Describe the planning process for the 2012-2016 Central Library Plan.

P

3.4

Identify the groups involved in development of the 2012-2016 Central Library Plan and each group’s role.

P

3.5

Describe the integration of the 2012-2016 Central Library Plan with the system’s Plan of Service.

P

APPROVAL OF THE PLAN

3.6

Describe the process for approval of the Plan of Service.  School library systems must include the Council’s role in the approval.

A

EVALUATION

3.7

Describe the information to be collected in order to evaluate and determine members’ satisfaction with the system’s services.

A

3.8

OPTIONAL - Provide the URL of the related evaluation form(s).

A

3.9

OPTIONAL - Provide the URL of the results of the evaluation by members.

A

3.10

Describe how the information on customer satisfaction will be used to shape the system’s plan in the next year or in the following planning cycle.

A

REVISION PROCESS

3.11

Describe the process for revising the system’s Plan of Service for submission to the New York State Education Department/New York State Library.

A