Sample Legal Notices
Prior to public vote to create and fund a School District Public Library or a Special Legislative District Public Library, legal notices must be published and posted within the community. The exact wording of the legal notices will vary depending upon the specific characteristics of the library being created. In all cases, an effort should be made to maintain a good working relationship with the municipality or school district involved in order to follow locally preferred formats for the notices and to obtain guidance regarding deadlines, holiday schedules and other pertinent election information.
Example A: Legal notice to create & fund a new library. Election to be held at an existing public library
NOTICE IS HEREBY GIVEN by the Board of Education of the XYZ Central School District that a special meeting of the qualified voters of the School District will be held at the XYZ Free Library, 100 Main Street, Your City, New York; on Wednesday April 1, 2000, between the hours of 2:00 p.m. and 8 p.m., prevailing time when the polls will be open for the purpose of voting by paper ballot on the following:
Shall the XYZ Public Library be formed for the benefit and free use, on equal terms, of all residents of the XYZ Central School District, such Library to have nine Library Board Trustees, and be authorized to raise an annual appropriation, separate and apart from the Annual School District Budget, to support and maintain such library; said appropriation shall be raised annually by a tax upon the taxable property of said School District and shall be an annual appropriation thereafter until changed by further vote of a majority of the electors of the XYZ Central School District; and shall be levied and collected yearly as are other general taxes?
- To elect nine persons to the Library Board of Trustees of the newly established public library to serve for terms of (1) one to (5) five years commencing July 1, 2000; the specific term of each Trustee to be established by lot, subject to adoption of Proposition 1. Trustees’ terms to be five years thereafter.
NOTICE IS FURTHER GIVEN that copies of the proposed Library Budget including a statement of estimated expenses for the fiscal year ending June 30, 2001, may be obtained by any taxpayer of said School District beginning March 21, 2000 at the XYZ Free Library during library hours.
NOTICE IS FURTHER GIVEN that petitions nominating candidates for the office of Trustee of the Public Library must be filed with the District Clerk of the XYZ Central School District, XYZ New York, by no later than 5:00 p.m. on Monday, March 6, 2000. All petitions must be signed by a minimum of 25 qualified voters of the School District. Petitions may be obtained at the XYZ Free Library, Main Street, XYZ New York and the District Clerk's Office of the XYZ School District.
-- Above legal notice is based on the one used to create the Western Sullivan Public Library, which was actually a merger of two separate public libraries.
Example B: Legal notice to create & fund a new library. Election to be held at school district annual meeting
NOTICE IS HEREBY GIVEN, that the annual meeting of the qualified voters of the Morrisville-Eaton Central School District, will be held at the Edward R. Andrews Elementary School in said District on Tuesday, May 21, 2002 at which time said vote and election will be held between the hours of 1:00 PM and 9:00 PM to vote by voting machine upon the following items:
- To adopt the annual budget of the School District for the fiscal year 2003-2003 ….
- To elect two (2) members of the Board of Education…….
- To consider the following propositions:
Shall the Morrisville Public Library be re-chartered to become a School District Library and be funded through the Morrisville-Eaton Central School District taxpayers?
If the Morrisville Public Library is re-chartered to become a School District Public Library, shall the Morrisville-Eaton Central School District appropriate $60,000 per annum for Library purposes to be levied and collected annually, as are other general taxes, to be paid to the said Library?
Shall the following be elected as members to sit on the Library Board of Trustees….
Example C: Legal notice to create & fund a new library. Election to be held at the public library
NOTICE IS HEREBY GIVEN, pursuant to Chapter 418 of the Laws of 2005 of the State of New York, to all voters qualified to vote in a general election and resident within those portions of the towns of Ellicott, Kiantone, Carroll and Busti and the city of Jamestown lying within the Jamestown City School District (the "Jamestown City School District") or that portion of the Town of Ellicott lying within the Southwestern Central School District, County of Chautauqua, State of New York, that a special election on the establishment of a public library district to be known as the James Prendergast Public Library District will be held on Tuesday, September 20, 2005, between the hours of 12:00 noon and 9:00 p.m. at the James Prendergast Library, 509 Cherry Street, Jamestown, New York 14701; at which time the polls will be opened to vote upon the following items:
- Proposition 1: Shall the James Prendergast Public Library District be established, to include the Jamestown City School District and that portion of the Town of Ellicott which is located in the Southwestern Central School District, as authorized by Chapter 418 of the 2005 Laws of the State of New York, and shall the sum of $560,000 be raised by annual levy of a tax upon the taxable real property within the James Prendergast Public Library District for the purpose of funding the annual operating budget of the James Prendergast Public Library District?
- The election of nine (9) trustees of the James Prendergast Public Library District, if established pursuant to Proposition 1; the three trustees receiving the first, second and third highest number of votes shall serve for four years, the three trustees receiving the fourth, fifth and sixth highest number of votes shall serve for three years, the two trustees receiving the seventh and eighth highest number of votes shall serve for two years, and the trustee receiving the ninth highest number of votes shall serve for one year.
AND FURTHER NOTICE IS HEREBY GIVEN, that, pursuant to Proposition 2, the following nineteen (19) individuals are running for the nine (9) available trustee positions of the James Prendergast Public Library District, if established pursuant to Proposition 1: 1A. …
AND FURTHER NOTICE IS HEREBY GIVEN, that applications for absentee ballots will be obtainable during business hours at the James Prendergast Library Association, 106 W. Fifth Street, Jamestown, New York 14701; completed applications must be received by the election chairperson, at the above address at least seven (7) days ...