NYCRR TITLE 8 - EDUCATION

§90.4 Standards for central libraries

Each public library system applying for State aid pursuant to the provisions of paragraph b of subdivision 1 of section 273 of the Education Law shall have a plan for the further development of its central library approved by the commissioner. Such plan shall comply with the following:

(a) For the purposes of eligibility for State aid, pursuant to the provisions of subparagraph (1) of paragraph b of subdivision 1 of section 273 of the Education Law, the central library shall be the library so designated in the plan of organization and service of each public library system. If two co-central libraries are specified in the plan, the library with the greatest number of adult nonfiction volumes shall be deemed to be the central Library. A public library system shall be eligible to receive such grants prior to January 1, 1975 if its central library meets the following criteria:

(1) The local expenditure for the support of the central library, from other than State and Federal funds, is not less than two dollars per capita, excluding capital expenditures, based upon the population of the central library's service area. When the entire public support of the central library is derived from the entire system service area, the per capita expenditure of the entire system service area will be used in determining this grant. If the public library system receives support from other than State or Federal funds, the ratio between local and total income may be used to determine the percentage of system grants to the central library deriving entirely from other than State or Federal funds may be counted in their entirety. After January 1, 1975, the local expenditures for the support of the central library required to qualify for this grant shall be three dollars per capita, excluding capital expenditures, for the preceding calendar year.

(2) The central library shall provide an annual average of not less than 55 hours per week of service to the public, and not less than the number of hours in each week required under section 90.2 of this Part.

(3) There shall be provision in the central library for at least two full-time professional positions, financed from other than Federal funds, excluding budgeted positions vacant for more than 24 months.

(b) In such years as are designated in a schedule to be established by the commissioner, the board of trustees of the public library system shall file with the commissioner a 10-year plan of central library development, prepared by the board of trustees of the central library, after consultation with the board of trustees of the library system, which meets systemwide needs. Such plan shall be based upon recognized standards of library service, and shall state, among other things:

(1) The optimum size of the library's collection needed to meet systemwide needs.

(2) Other special collections and information resources within the system service area to which the public has access by courtesy or by contract.

(3) The number of professional and nonprofessional staff needed to provide service to readers.

(4) The amount of space and number of reader seats needed to provide this service.

(5) A statement by the board of trustees of the public library system on the adequacy of the proposed central library development plan to meet systemwide needs is required to be filed with the plan.

(c) The board of trustees of each public library system applying for State aid, pursuant to the provisions of subparagraph (1) of paragraph b of subdivision 1 of section 273 of the Education Law, shall annually submit to the Division of Library Development, as a condition to receiving further aid under this program, a report, prepared by the board of trustees of the central library, on steps taken to achieve the objectives of this plan.

(d) Each public library system applying for State aid pursuant to the provisions of subparagraph (2) of paragraph b of subdivision 1 of section 273 of the Education Law shall submit to the commissioner an acquisition plan. Such plan shall comply with the following:

(1) Library materials to be acquired with this aid shall be located in the central library as designated in the plan of organization and service of the system. If two co-central libraries are designated in such plan, the system shall indicate the proportion of aid to be assigned to each. If, after approval of this acquisition plan, the system shall determine to change the location of materials acquired under this program, the system shall secure the commissioner's approval of the amendment of its plan of organization and service and shall amend its statement under this paragraph.

(2) The central library collection of adult nonfiction shall be physically assembled so as to provide maximum use of the collection by residents of the area served by the system.

(3) If the system provides that the central library collection is to be housed in two co-central libraries, the system shall:

(i) show that such separation of the central collection will not weaken the scope of the collection or the quality of the reference and informational service available to readers through such collection; and

(ii) provide that there shall be a unified means of location of the total adult nonfiction holdings of the two libraries in which the central library collection is housed.

(4) The central library or co-central libraries of the system shall provide information service and bibliographical assistance to residents of the system service area.

(5) The material acquired under such plan by the system shall be adult nonfiction or foreign language materials, in print-form or microform.

(e) The system shall annually certify to the Division of Library Development that the amount of State aid received pursuant to the provisions of subparagraph (2) of paragraph b of subdivision 1 of section 273 of the Education Law in the preceding calendar year was expended for library materials located in the central or co-central libraries. Such statement shall be endorsed by the board of trustees of the library or libraries receiving the material.

Section statutory authority: Education Law, § 273

Statutory authority: Education Law, §§ 207-208, 215, 253-268, 271-273, 273-a, 282, 283, 284, 285; L. 1978, ch. 787, L. 1993 Ch 260, §§ 1, 3

Last reviewed: March 15, 2010

Last Updated: March 18, 2010 -- asm