Public Library Construction Grant Program 2011-2014
NOTE: The material provided in this section is for information only. Beginning with this 2011-2014 Public Library Construction Grant Program Cycle, the application process will be online only.
Applicants and those interested in the program must obtain a user name and password in order to access the application when it becomes available.
For the sixth year in a row, an appropriation of $14 million in capital funds for public library construction has been included in the State Budget. Funding for the $800,000 annual program has been eliminated.
The application materials for the 2011-2014 construction grant program are now available and include the grant application and instructions, budget forms, a comprehensive list of Frequently Asked Questions, information on the allocation of funds throughout the state and other pertinent documents and information.
Please note that libraries who received a construction grant award in any previous year, either under the $14 million or $800,000 program, are eligible to apply for funding in 2011-2014, even if the project for which previous funding was received is not yet complete. However, a library cannot receive funding for the same project more than once. The project for which funding is being requested in 2011-2014 must be separate and distinct from any project(s) previously funded.
Local libraries must work with their library system and submit all application materials to the system. The deadline for receipt of applications is set by each library system. We encourage libraries to contact their system as soon as possible to let the system know if the library plans to apply for a construction grant.
Libraries may apply for a construction grant that could fund up to 50 percent of a project. The minimum grant award is $2,500 for a minimum total project cost of $5,000. No award will be made for any project with a total cost of less than $5,000. There is no maximum award, but the amounts of the awards will depend on the number of project applications received and the total funding available to the library system.
Eligible project activities and expenditures include acquisition (purchase of a site and an existing building suitable for conversion to library purposes; see 90.12), construction, and renovation or rehabilitation of a facility. Routine maintenance is not fundable.
Other application/project criteria:
The grant program period is July 1, 2011, through June 30, 2014. Only expenditures made after July 1, 2011, are eligible expenditures for funds awarded as part of this grant. However, expenditures made between January 1 – June 30, 2011, may count as part of the total project cost. Libraries may use local, state, or federal public funds, private funds, or a combination of funds from those sources for the required certification of available funds to pay for the cost of the project, minus the award amount.
Libraries will receive three payments: an initial payment of 50 percent after January 1, 2011, pending final approval of the application if not rendered prior to that date; a second payment of 40 percent after April 1, 2011; and a final payment of 10 percent upon project completion and receipt in the State Library of an approvable completion report. Libraries have until June 30, 2013, to complete their projects.
If you have questions about the construction grant program or application procedure, please contact your public library system.
The deadline for systems to submit their member libraries' applications to the New York State Library/Division of Library Development will be in October 2011.
Statutory Basis for public library construction grant funds
- Regulations of the Commissioner of Education §90.12 (revised; approved by the Board of Regents October 23, 2007)
- NYS Education Law -- §273-a (state aid for library construction)
Library systems should contact Linda Todd with questions about the application deadlines, requirements and materials.