State Historic Preservation Office (SHPO) Approval Documentation

This document is also available in a printable version (.PDF format). pdf file [38k]

If your library building is 50 years old or older and/or the project involves ground disturbance and/or demolition, please read the following document to determine if your project requires a SHPO approval:

If appropriate, an approval letter from SHPO must be attached your construction grant application as a signed .PDF.

Instructions for obtaining SHPO approval letter:

Fill out a Project Review Cover Form from the New York State Office of Parks, Recreation and Historic Preservation (OPRHP).  The Field Services Bureau within the OPRHP serves as the State Historic Preservation Office (SHPO).

  • The instructions on the form will direct you to send a complete description of the work to be performed on the building and the site, photographs and a map.
  • Photographs of the exterior and interior of the building must be included.
  • If your project involves ground disturbance, such as an addition, substantial repairs to the foundation, a ramp or utility connections, include a map indicating the project’s location and a description of the work. [From the Project Review Cover Form: The map must clearly show street and road names surrounding the project area as well as the location of all portions of the project. Appropriate maps include tax maps, Sanborn Insurance maps, and/or USGS quadrangle maps.]

As per the instructions on the cover form, send all this material to:

New York State Office of Parks, Recreation and Historic Preservation
Field Services Bureau
Peebles Island State Park
P.O. Box 189
Waterford, NY 12188-0189

Please note that the review period is approximately 30 days from the time the material is received at OPRHP, Peebles Island. If required information is omitted, a request for additional information will be sent to the library. Upon receipt of the additional information at OPRHP, it may take an additional 30 days for the review.

Please provide adequate information and plan ahead for the review process. When the review is complete, a letter will be sent stating that the project will have No Adverse Impact on cultural resources listed or eligible for listing on the State and National Registers. This is your SHPO approval letter. Attach it to your construction grant application as a signed .PDF.

Last Updated: April 3, 2014 -- asm