State Aid for Library Construction 2015-2018
An appropriation of $14 million in capital funds for public library construction has been included in the 2015 State Budget.
The application procedure for the 2015-2018 construction program will be an online process. All application forms will be found on the construction program online portal and must be submitted through the web-based application portal. Please go to the Online System Account Registration Form to register to receive a user name and password to access the online grant application system. You will need a user name and password to submit an application.
NOTE: The deadline for submission of applications from the systems to the State Library is 5:00 p.m., Thursday, October 1, 2015. However, each public library system will set their own deadlines for member libraries to submit applications to allow sufficient time for system review and system board approval. Please contact your public library system to find out their due date.
Please note that libraries who received a construction award in any previous year are eligible to apply for funding in 2015-2018, even if the project for which previous funding was received is not yet complete. However, a library cannot receive funding for the same project more than once. The project for which funding is being requested in 2015-2018 must be separate and distinct from any project(s) previously funded.
Local libraries must work with their library system and submit all application materials to the system. The deadline for receipt of applications is set by each library system. The State Library encourages libraries to contact their system as soon as possible to let the system know if the library plans to apply for a construction award.
Libraries may apply for an award that could fund up to 75 percent of a project. The minimum grant award is $2,500 for a minimum total project cost of $5,000. No award will be made for any project with a total cost of less than $5,000. There is no maximum award, but the amounts of the awards will depend on the number of project applications received and the total funding available to the library system.
Eligible project activities and expenditures include acquisition (purchase of a site and/or an existing building suitable for conversion to library purposes; see 90.12), construction, and renovation or rehabilitation of a facility. Routine maintenance is not fundable.
Other application/project criteria:
The program period is July 1, 2015, through June 30, 2018. Only expenditures made after July 1, 2015, are eligible expenditures for funds awarded as part of this grant. However, match funds expended on the project between January 1 – June 30, 2015, may be included as part of the total project cost. Libraries may use local, state, or federal public funds, private funds, or a combination of funds from those sources for the required certification of available funds to pay for the cost of the project, minus the award amount.
Libraries will receive three payments: an initial payment of 50 percent after January 1, 2016, pending final approval of the application if not rendered prior to that date; a second payment of 40 percent after April 1, 2016; and a final payment of 10 percent upon project completion and receipt in the State Library of an approvable completion report. Libraries have until June 30, 2018, to complete their projects, provided they have completed and submitted a progress report to the Division of Library Development requesting an extension for a third year.
If you have questions about the program or application procedure, please contact your public library system.
Library System Allocation Chart for FY 2015-2018 -- updated with 2010 Census figures
State Historic Preservation Office (SHPO) Approval Documentation -- *SEE: new online submission process*
Environmental Assessment Form Information -- *Revised 6/15
Reduced Match Justification Form (available online)
- Links to help determine economically disadvantaged communities
- Poverty Information
- Free and Reduced Lunch Statistics (Select the County, change the Claim Period to Dec, check the Public School box and click Find. You can copy and paste into a spreadsheet.)
- Graduation Rates
Statutory Basis for funds:
- Regulations of the Commissioner of Education §90.12 (revised; approved by the Board of Regents October 23, 2007. NOTE: SEE §273-a for most current language on ....)
- NYS Education Law -- §273-a (state aid for library construction)
Library systems should contact Lynne Webb with questions about the application deadlines, requirements and materials.