Final Reports [2005]: Distribution of Free CDs to Public Library Systems

Settlement in 43-state antitrust case related to the pricing of music CDs

Brooklyn | Buffalo-Erie | Chautauqua-Cattaraugus | Clinton-Essex-Franklin | Finger Lakes | Four-County | Mid-Hudson | Mid-York | Mohawk Valley | Monroe | Nassau | The New York Public Library | Nioga | North Country | Onondaga | Pioneer | Queens | Ramapo Catskill | Southern Adirondack | Southern Tier | Suffolk | Upper Hudson | Westchester

Brooklyn Public Library

Director: Ginnie Cooper
Contact Person: Barbara Genco
Phone Number: 718-230-2138
Email: b.genco@brooklynpubliclibrary.org

Disposition of Music CDs

  • Number added to system and member collections? 25,888
  • Number given away to further music-related purposes/programs? 0
  • Number sold to further music-related purposes/programs? 0

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $0.00

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • The free music CDs created our core music CD collection for our 58 branch locations.

What use or activities furthered educational or music-related purposes or programs?

  • N/A

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • CDs circulated 103,002 times

Buffalo & Erie County Public Library (B&ECPL)

Director: Michael C. Mahaney
Contact Person: Carol Ann Batt
Phone Number: 716-858-7191
Email: battc@buffalolib.org

Disposition of Music CDs

o Number added to system and member collections? 5,303
o Number given away to further music-related purposes/programs? 0
o Number sold to further music-related purposes/programs? 6,118

Funds Raised from Sale of Music CDs

o Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? - $12,330.75

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • The Free CDs to Public Libraries Settlement Program could not have come at a better time for the Buffalo & Erie County Public Library (B&ECPL). The County of Erie annually provides the materials budget for the library System. A $5 million capital appropriation was written into the 2005 budget. Subsequently, a severe financial crisis resulted in layoffs and cuts in services throughout county government. Although appropriated, the funding for the capital project has not been approved by the County Legislature. As of August, the entire 52-library B&ECPL System has not had a 2005 materials budget. Carryover money from 2004 has allowed the payments for serials subscriptions, databases, standing orders and a drastically reduced number of best sellers or request materials. Music CD purchases from the regular materials budget have been virtually non-existent.

    The CD Settlement allowed the Central Library, city branches and contract libraries throughout Erie County to expand music collections and offer more variety to their users. All of the 11,421 CDs allocated to the B&ECPL were either added to the collections or sold.

    Early in 2005, each library was given the opportunity to select CDs from the B&ECPL allocation for use in individual collections. As was previously reported in the B&ECPL's Six Month Report: the Central Library, the Mobile Division, all 15 city branches and 28 individual contract libraries took advantage of this opportunity. 5,303 CDs went directly into libraries (and CD players) throughout the county.

    After the initial distribution, options for use of the remaining CDs were examined. Due to the lack of a 2005 materials budget, the decision was made to sell the remaining CDs and use the proceeds to purchase brand new CD releases for the county's 52 libraries. In February 2005, "The Great CD Sale" was held at the Central Library in downtown Buffalo. Due to the county's growing financial problems, local media provided extensive publicity prior to and during the sale. The library was lauded by the media for taking advantage of this sales opportunity which generated money that could subsequently be used to purchase brand new materials. The two-day sale was a huge success! Perspective buyers were in line an hour prior to the start of the sale and over 500 people browsed the collection and shopped on the first day alone. After the initial sale, the few remaining CDs were made available for purchase in the Library's used bookstore Encore Editions. At a time when the fate of the Library's materials budget remains unclear, all proceeds from the sale were used to purchase over 900 brand new music CDs for libraries throughout the System.

What use or activities furthered educational or music-related purposes or programs?

  • N/A

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • The collection allocated CDs and the newly purchased CDs benefited the over 200,000 active cardholders throughout Erie County. In addition to providing a greater browsing selection in individual libraries, the Sirsi Holds program allows the CDs to be requested and sent any library in the System. This insures maximum access of the material to the greatest number of users.

    There is no doubt that this Free CDs to Public Libraries Settlement Program was a great benefit to the B&ECPL in 2005. Without this distribution program, new CDs would not have been available in any of the 52 libraries throughout Erie County.

Chautauqua-Cattaraugus Library System

Director: Catherine A. Way
Contact Person: Catherine A. Way
Phone Number: 716-484-7135
E-mail: cway@cclslib.org

Disposition of Music CDs

  • Number added to system and member collections: 2,125
  • Number given away to further music-related purposes/programs: 55
  • Number sold to further music-related purposes/programs: 1,687 have been sold or will be sold

Funds Raised from Sale of CDs and used for supporting music related programs/events/ purposes:

  • $1,655 to date

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system the member libraries and the branches:

  • Seven member libraries were able to start CD collections as a result of receiving these free music CDs. Thus a new format of materials was available for the first time to their patrons. Several had boards that were skeptical that patrons really wanted the libraries to have CDs. Using the "free" CD collection supplied by this settlement these libraries have been able to build an experience base to use to show that CDs are wanted and appreciated by their patrons. They can now use this experience to seek additional funding.

    19 member libraries added a significant number of CDs to their collections thereby expanding the quantity and variety of materials available to their patrons. Six member libraries used the proceeds from sales to purchase CD's and other musical materials of their own choosing, thus expanding the holdings offered to their patrons.

    15 member libraries were able to sponsor musical programs using the proceeds from the sale of their CDs. As a result, people in attendance were educated about various aspects of music, were entertained, and came to the Library. For many, this may have been the first time they had visited an individual library and as a result are now more familiar with what the library has to offer. Any events that bring the public to the public library will further awareness of the importance of the library in the community and could result in increased funding for future programs and events.

What use or activities furthered educational or music-related purposes or programs:

  • In addition to the musical performances that were made possible from the proceeds of the sale of some of the CDs, several libraries were able to provide special musical programs in connection with their Summer Reading Clubs. For example, the King Memorial Library, Machias held a program for children on making your own musical instrument. Two member libraries held programs featuring Nan Hoffman, a popular folksinger as part of their Summer Reading Clubs. The Lakewood Memorial Library held a program with the wonderful title of "Howl At The Moon With A Wild Thing." The circulation of CDs added to library collections furthered education and appreciation of music.

Approximately how many people benefited:

  • 5,624 (Circulation: 3,327; Attendance: 2,297)

Clinton-Essex-Franklin Library System

Director: Acting Director, Mary A. Brown
Contact Person: Elizabeth Rogers
Phone Number: 518-563-5190, ext. 14
Email: rogers@cefls.org

Disposition of Music CDs

  • Number added to system and member collections? 1514
  • Number given away to further music-related purposes/programs? 20
  • Number sold to further music-related purposes/programs? 569

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $725

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Some of our libraries were able to establish a music collection for the first time, which they found exciting for their patrons. Those adding the CD's to their collections felt some of the CD's were of more interest than others. The seasonal CD's seemed to be most popular. Many directors commented that there were duplicates and CD's of little interest, which they were not able to sell and did not add to their collections.

What use or activities furthered educational or music-related purposes or programs?

  • One library had some programs. Most libraries added the money to their budgets to purchase music-related items or additional CD's

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • Circulation figures indicate there were at least 1273 circulations of the CD's.

Finger Lakes Library System

Director: Karen E. Creenan
Contact Person: Karen Creenan or Marisa Iacabucci
Phone Number: 607-273-4074
Email: kcreenan@flls.org

Disposition of Music CDs

  • Number added to system and member collections? 2,275
  • Number given away to further music-related purposes/programs? 600
  • Number sold to further music-related purposes/programs? 1,125

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? Approximately $780 was raised from sale of CDs. Most libraries added them to their collections, or used them as prizes in library activities.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Most of our small libraries did not previously offer CD's to their users. Many of them report that these free CD's allowed them to start a collection and offer a new service to their communities. Reports indicate they are circulating well and are popular with library users, especially among teens.

What use or activities furthered educational or music-related purposes or programs?

  • Many libraries gave them to teens and others as prizes for the summer reading program. Others were auctioned to raise funds for reading to children. One library donated some to the local Head Start for the families in the literacy program. Individual reports from member libraries also include the following information: "We gave any of the Spanish CDs to the Spanish Teacher at the high school. During National Library Week in April I ran a 'quiz' program - patrons had to answer library-related questions (Learn a new skill at your library) and I offered children books from Scholastic and these CDs as prizes. The money went to buy new letters for our outdoor sign so it helped us advertise programs. Home schoolers have used the CDs to supplement their music lessons. Other patrons have used the CDs to expand their knowledge of musicians and to experience styles of music which are not in their personal music collections."

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • These numbers were not kept separately by member libraries.

Four County Library System

Director: David Karre
Contact Person: Roz Conner
Phone Number: 607-723-8236 ext. 360
Email: rconner@4cls.org

Disposition of Music CDs

  • Number added to system and member collections? 1561
  • Number given away to further music-related purposes/programs? 7
  • Number sold to further music-related purposes/programs? 1715

    Many libraries continue to sell or are holding them for later booksales.

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $2467.00 (libraries sold for various prices .50-$5/ea)

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Good PR; patrons were happy to purchase bargain CDs; those added to collections boosted circulation and visibility of collection; also helped enhance certain genres; positive comments from music teacher who will use classical selections in the classroom

What use or activities furthered educational or music-related purposes or programs?

  • Funding music programs slated for spring of 2006 (classical guitar and classical trio); now have additional money to spend on music CDs; funds to be used to partially sponsor a musical Christmas program; purchasing books on music to increase collection

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • Most libraries didn't record circs for these CDs only. Those that did (2) reported 32 circs and 74 circs. Some reported that most titles added to their collections have circulated at least once.

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

  • One library commented that there were too many copies of the same title and CDs were very frequently unpopular titles/artists; The sets were very good but overall it seemed that the music companies cleaned out their warehouses of unpopular CDs. Only about 25% of the titles were the type of material that would be normally purchased for use in the library.

Mid-Hudson Library System

Director: Joshua Cohen
Contact Person: Rebekkah Smith
Phone Number: 845.471.6060
Email: jcohen@midhudson.org; rsmith@midhudson.org

Disposition of Music CDs

  • Number added to system and member collections? 5,061
  • Number given away to further music-related purposes/programs?431
  • Number sold to further music-related purposes/programs? 1,261

Funds Raised from Sale of Music CDs

  • Total Funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $3,372

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • A number of member libraries reported a very significant result - that without these CDs they would have no music CDs to offer the public. Some noted how this infusion to their collection allowed them to show their boards of trustees that patrons want this type of material in the library and that now they will focus more funds and energy in this collection area.

    Other members reported on the success of the programming they brought to their patrons by using the funds obtained through the sale of the free music CDs. Programming plays a large role in community good will towards the library has been proven time and time again to improve a library's standing in the community, proving in an entertaining way that there is something for everyone at their library.

    Here is a selection of member library comments on this question:

    • "We had no music at all. This was a great addition!" Lindsay Sullivan, director, D.R. Evarts Library, Athens, NY
    • "These CDs established our music collection. We did not have one before." Margaret Kistinger, director, Pawling Free Library, Pawling, NY
    • "We had no music CD collection before we received these. It has made us realize that we have more patrons than we thought that are interested in this type of collection. We hope to little by little purchase more and also hopefully get donations." Barbara Flach, director, Greenville Public Library, Greenville, NY
    • "Patrons were glad to see music CDs offered - these free items were the start of our music selection." June Bain, director, Hunter Public Library, Hunter, NY
    • "It increased the interest of the public in our collection as well as substantially relieved our budget in regards to purchase. They will come in handy this summer during our numerous programs as we "Tune In @ the Library"!" John Georghiou, director, Plattekill Library, Plattekill, NY
    • "Since these were the first music CDs the library has had in its collection, our patrons were delighted to check them out. In addition, many patrons went to the MHLS online catalog to look for other titles that were of interest to them. People were excited that we had another resource for them at the library." Carol Corrigan, director, New Lebanon Library, New Lebanon, NY
    • "The addition of the CDs strengthened our collection of music offerings considerably. The variety of genres and styles helps ensure a diverse collection will be available to our patrons. We do two or three free concerts a year, the additional funds provided help us guarantee that we can continue these offerings." Greg Callahan, director, Hyde Park Free Library, Hyde Park, NY
    • "The money raised made it possible to provide live music at library events. This has greatly enhanced the event and the public's enjoyment of it in the past as it will for our upcoming events." Jeanne Buck, assistant director, Reed Memorial Library, Carmel, NY

What use or activities furthered educational or music-related purposes or programs?

  • n/a

Approximately how many people benefited?

  • Circulation transactions 10,305
  • Attendance at programs 300
  • Total: 10,605

Mid-York Library System

Director: Mary Lou Caskey
Contact Person: Ann Harris
Phone Number: 315-735-8328
Email: aharris@midyork.org

Disposition of Music CDs

  • Number added to system and member collections? 829, as reported, to date
  • Number given away to further music-related purposes/programs? 192, to date
  • Number sold to further music-related purposes/programs? 640 reported, to date

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $823.00, reported to date

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Following are quotes from library staff:
    • It improves the quality and quantity of music available for borrowing.
    • Support musical programming
    • Supplemented summer program and allowed us to have a wonderful children's entertainer
    • Increased music collections by 40% and provided a broader depth of music genres
    • Have not had funds to buy cds for three years - this added new materials for our customers
    • Diversified the collection
    • Increased interest in music resources
    • Exposed library customers to new performers
    • Increased circulation

What use or activities furthered educational or music-related purposes or programs?

  • Purchased more musical instruments for use in story time
  • Had a Fun with Music six-week program series
  • Complimented programs
  • Enhanced monthly musical storytimes
  • Used as prizes for talent show
  • Helped to fund music programs

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • 1,661 reported to date

Mohawk Valley Library System

Director: Carol Clingan
Contact Person: Sharon O'Brien
Phone Number: 518-355-2010
Email: sobrien@mvls.info

Disposition of Music CDs

  • Number added to system and member collections? 2659
  • Number given away to further music-related purposes/programs? 321
  • Number sold to further music-related purposes/programs? 796

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $2354.00

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Our member libraries and branches report positive outcomes as a result of the CD distribution. All libraries and branches noted that the CDs that were added to library collections circulate frequently, and have generally increased their patron's interest in borrowing music CDs from the library. The funds raised through the sale of CDs allowed libraries to further add to their own collections, and to offer additional programming. Some selected comments from our members:
    • We did not have an actual [music CD] collection and needed to rely on the system's rotating collection (this collection in no longer maintained by MVLS.) Now we are able to offer our patrons an extensive collection to enjoy.
    • The addition of these CDs has increased circulation of our existing music collection.
    • These allowed us to expand our small music collection.
    • We are able to provide our patrons with a wider selection of genres and artists than the library would normally be able to offer. Many of these titles are not ones that we would normally purchase.
    • The library is contributing to the musical education and appreciation of our community.
    • The funds from the sale of the CDs allowed our library to provide an additional family program this summer.
    • The library used funds from the sale of CDs to pay for performances and programs as part of the Summer Reading Program.
    • The sale of duplicate titles allowed us to purchase more music CDs and other music related materials (biographies of musicians, videos, and musical self-instruction books were all mentioned as items that were purchased with funds from the sale of CDs.)
    • The CDs provided a foundation of a music collection where none existed before. This has led to donations of more music CDs from a record company executive that summers in our area.

What use or activities furthered educational or music-related purposes or programs?

  • Several libraries gave away CDs as prizes and/or promotions. In keeping with the musically-themed Summer Reading Program, libraries used CDs as prizes and giveaways at youth and teen Summer Reading Program activities. One library used the CDs as promotional giveaways during speaking engagements at local senior centers and civic groups, as well as prizes for contests held through their newsletter. Promotion of the new CD collection, as well as library services in general, was mentioned to these groups and in their newsletter.

    A number of libraries held programs for children and their families as part of the Summer Reading Program, and used funds from the sale of CDs to pay for these programs. A few examples:

    • Family performance by singer Tom Sieling at the Fort Hunter Free Library
    • Interactive family music program with Terri Roben at the Northville Public Library
    • Homespun Community Dance program at the Johnstown Public Library
    • Teen program featuring live music by a local teen band at the Sharon Springs Free Library

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • Total attendance at programs funded by the sale of CDs was approximately 115. All libraries report brisk circulation of the CDs that were added to their collections. A sampling:
    • The Bee Gees, 'This is Where I Came In': 18 copies added to library collections, 39 circulations
    • Aerosmith, 'Just Push Play': 7 copies added, 33 circulations
    • Reba McEntire, 'Greatest Hits Vol. 3': 19 copies added, 80 circulations
    • Ray Romano, 'Live at Carnegie Hall': 4 copies added, 33 circulations
    • 'Family Circle Weekday Soothers': 2 copies added, 5 circulations
    • George Winston, 'Linus and Lucy': 20 copies added, 45 circulations
    • Charlie Parker, 'The Yardbird Suite: The Ultimate Charlie Parker': 2 copies added, 9 circulations
    • Johnny Cash, 'Now There Was a Song!': 1 copy added, 9 circulations
    • Sarah Vaughn, 'Send in the Clowns': 1 copy added, 7 circulations
    • Jessica Simpson, 'Irresistible': 16 copies added, 99 circulations

Monroe County Library System

Director: Paula Smith
Contact Person: Jeff Baker
Phone Number: (585) 428-8051
Email: jbaker@libraryweb.org

Disposition of Music CDs

  • Number added to system and member collections? 2,984 (estimated) The member libraries varied in terms of the percent they added to their collection. A few libraries added 10%, while some added 50%. A couple of libraries added 100% of their disposition.
  • Number given away to further music-related purposes/programs? 1,279 (estimated) The member libraries varied in terms of the percent they gave away. A few libraries gave away 50%, while several did not give away any. One larger library gave approximately 10% to a smaller member library who received fewer items.
  • Number sold to further music-related purposes/programs? 4,263 (estimated) Most of the member libraries sold between 40%-60% of their disposition.

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $2,850 (estimated)

    Some libraries sold the music CDs through their Friends group, with the proceeds coming back to a music collection development fund. Others used the proceeds from sale to purchase music-related material, in particular high-demand artists.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Some libraries, particularly the smaller libraries were able to add many titles to their collection which augmented certain underrepresented genres. However, space limitations as well as staff/time/materials constraints restricted choices significantly. For the small libraries the addition of the CD's helped inspire interest in music among their patrons.

What use or activities furthered educational or music-related purposes or programs?

  • There were not many music-related programs that resulted because of the CD distribution. There were book sales that took place. One library had two musical programs this summer, as part of a summer reading program, where the CD's as new material was featured. Another library set aside 12+ discs for use in the listening station in their teen lounge. Several libraries gave away about 35% of their collection as part of the YA summer reading program.

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • The circulation figures for the CD that were distributed to the System did not result in a dramatic increase due to the titles not being especially new or appealing. One library had attendance at both of their musical programs totaling 30 children. As most of the attendees brought their parent or guardian with them, the numbers were, in reality, substantially larger. Patrons who received give away CDs also benefited.

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

  • The following were responses from several libraries:
    • "The only thing I'm sure of is that they have cost us time and money for plastic pouches, pockets, labels and bar-coding"
    • "In January, we utilized approx. 30 hours by an on-call librarian to learn how to catalog the items, checking our holdings, and determining preliminary catalog designations for the items. The collection development librarian then checked the cataloging and of course, our Technical Services staff had to process these items. So staff time vs. the donation received was disproportional to the benefit. We also had to expend money for additional processing supplies (e.g., security collars, labels, etc.). The receipt of as many as 10 copies of one title, regardless of artist, was excessive. Some artists were not of interest to our patron base. I'm certain the System also expended cataloguer hours to add items to the database, but as we waited awhile, many of the items had already been added in when we started."
    • "We got 4 and 5 copies of the same thing and they were very outdated."
    • "Dear Attorney General, next time such a settlement comes up, let us pick the CDs we want instead of letting the publishers unload their unsellable back stock on us."
    • "We received up to 8 duplicates of one CD from a marginal artist (e.g.. - Samantha Mumba) was utterly useless. It was obvious that the CDs sent in the distribution were seconds or leftovers that couldn't sell. They were basically the equivalent of a paperback with its cover torn off in the bargain bin at a used book shop."

Nassau Library System

Jackie Thresher, Director
Contact: Mary Beth Beidl, Assistant Director
Phone: 516-292-8920 x 273
Marybeth@nassaulibrary.org

Disposition of Music CDs

  • Number added to library collections: 8,319
  • Number given away: 1,331
  • Number sold: 1,442

Funds Raised from Sale of Music CDs

  • Total amount raised: $1,833

Nassau Library System member libraries were generally very pleased with this program. Some of them established or significantly expanded branch music CD collections. Some created sizeable Latino music collections, enabling them to meet the needs of a growing Spanish speaking population. Some libraries saw an opportunity to expand under represented areas of their collections adding more country or jazz titles, new age or opera.

The large and very varied group of holiday recordings provided something for everyone and an opportunity to move beyond the holiday classics. At least one library has planned a program for December featuring some of the new holiday discs and including audience giveaways.

The timing of the free music CD program could not have been better as it coincidentally came about as planning was underway for the Summer Reading Program. The 2005 theme was "Tune In @ Your Library", a music based theme selected last year. As a result the libraries were already planning music programs and activities for children and young adults. Many libraries expanded these programs to include families and made use of some of the free CDs as prizes. We received very few children's music CDs, but enough rap and rock titles to use with the teens.

Library patrons noticed and commented favorably on the influx of new materials. One woman said she was very happy to see so many new jazz titles in a library with few jazz offerings previously. The country and world music titles also received notice. We could have used more standards, pop and big bands - Nassau has a large population of older adults. The libraries that selected those were very pleased with the patron reaction.

There has been an effect on adult programming. Several libraries will offer classical guitar and /or chamber music programs in the fall, partially funded with money from the sale of the CDs, and in response to patron interest.

Most of the Nassau libraries have fairly good size music collections, and we cannot identify circulation from these CDs only. But the thousands of Summer Reading Club children and teens benefited as did their parents and caregivers.

75% of the CDs received were added to library collections, 12% were used as prizes or giveaways, and 13% were sold. The large number added to the libraries' collections speaks to the perceived usefulness of the free CDs now and in the future.

48 of the 55 public libraries in the Nassau Library System chose to participate in the free CD program, and expressed their appreciation of the opportunity. They felt it was a valuable addition to their collections and would help them enhance service to their communities.

The New York Public Library

Director: Susan Kent
Contact Person: Kay Ann Cassell
Phone Number: 212-340-0910
Email: kcassell@nypl.org

Disposition of Music CDs

  • Number added to system and member collections? Through the CD Distribution Program, The New York Public Library added 28,915 music CDs to its collections in 60 member Branch and Research Libraries. This figure is greater than the 28,373 CDs announced by the New York State Education Department as some CDs arrived in box sets and were separated and cataloged individually by title. Furthermore, the Library found several discrepancies in the titles specified on the packing lists and the actual titles shipped. As a result, the Library's data differs slightly from that provided earlier by the State Education Department.
  • Number given away to further music-related purposes/programs? None.
  • Number sold to further music-related purposes/programs? None.

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? No CDs were sold.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • The New York Public Library serves a diverse population of users with varied interests. The 28,915 CDs were added to the collections of 60 libraries in the Bronx, Manhattan, and Staten Island. The CDs feature a wide range of music, including popular as well as non-mainstream recordings, and will appeal broadly to the Library's patrons.

What use or activities furthered educational or music-related purposes or programs?

  • The Library was able to enhance public service by increasing its collections of music recordings, which could be borrowed by patrons to enjoy at home or used on-site at the Library.

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • It is not possible to determine how many people borrowed the particular CDs received under this program. However, in Fiscal Year 2005, the Library's CD collections circulated more than 624,000 times. And, in the last two quarters of Fiscal Year 2005, when the majority of the CDs were distributed to the member libraries, The New York Public Library saw a 41% increase in CD circulation over the same period in Fiscal Year 2004.

Nioga Library System

Director: Thomas Bindeman
Contact: Maggie Stein
Phone: 716-434-6167 x. 18
Email: mstei@nioga.org

Disposition of Music CDs

  • Number received by system: 3075
  • Number added to system and member collections: 1906
  • Number given away to further music-related programs: 1169
  • Number sold to further music-related purposes/programs: 0

    The libraries receiving CDs were able to enhance their music collections, in some cases replacing copies that had been previously damaged or stolen. For some libraries different types of music were supplied. Latin music was not a commonly purchased music genre in this area of the state.

    The libraries were also able to provide gifts for adult and young adult summer reading programs. This enabled libraries to expand their programs and find new members.

    During a sixth month period (Jan - Jun 2005) the materials added to the collections of the Nioga Library System circulated over 3000 times. There were no music-related programs held in any of the libraries during this time.

North Country Library System

Director: Stephen Bolton
Contact Person: Amanda Tehonica
Phone Number: 315-782-5540
Email: atehonica@ncls.org

Disposition of Music CDs

  • Number added to system and member collections? 5605
  • Number given away to further music-related purposes/programs? 139
  • Number sold to further music-related purposes/programs? 785

    Some of our member libraries are still sorting through the CDs received to determine which ones will be added to their collections and which will be sold. This accounts for the 1224 CDs not included in the tallies above.

Funds Raised from Sale of Music CDs

  • Total Funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $1271

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • For many of our libraries, the receipt of these CDs created a music collection that might not have existed otherwise.
  • In general, patrons were excited about the addition of CDs to the library's holdings.
  • Libraries with existing collections have experienced increased interest (increased circulation).
  • Many libraries are hoping to expand the CD collection further because of patron demand.
  • As for the funds raised, some libraries reported that they used this money to buy more popular titles and/or titles that could be used during their summer reading/story time activities. Others used this money to help pay for special musical performances during their summer reading program activities.

What use or activities furthered educational or music-related purposes or programs?

  • The timing of the CD settlement allowed the libraries that participated to utilize the CDs in their summer reading programming since this year's theme centered on music.
  • A few libraries reported the use of the CDs by the music and/or dance students in their community.
  • One library is working with a music professor at their local college to improve the library's print collection of music items - buying musical scores and instruction manuals with funds generated from the sale of duplicate titles.

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • 4724

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

  • Overall, the member libraries that agreed to participate in the CD settlement were pleased with the impact on their collections.

Onondaga County Public Library

Director: Joyce M. Latham
Contact Person: Doreen G. Milcarek
Phone Number: (315) 435.1816
Email: milcarek@onlib.org

Disposition of Music CDs

  • Number added to system and member collections? 252
  • Number given away to further music-related purposes/programs? 0
  • Number sold to further music-related purposes/programs? 5450 (We received 5702 CDs, not the 5711 expected.)

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes -- $4762

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • The Central Library selected their fair share (based on pop. chartered to serve) from the CDs, adding 252 CDs to the collection. In selecting the best of the CDs, Central enhanced its music collection, which furthers its goal of providing support to all libraries within the system through intra-library loan. In this way, OCPL system retained the CDs that were worth keeping.

    The rest of the libraries agreed to the sale of the remaining CDs, which was handled by the County's Materials Management Department, in keeping with County regulations. They agreed that selling the CDs was the best option, since the selection of titles was so disappointing. Proceeds were divided into shares, again based on pop. chartered to serve.

    Most libraries chose to purchase CDs to enhance their music collections with the proceeds. One library began a music collection for toddlers and babies. Another purchased movie musicals in DVD format.

What use or activities furthered educational or music-related purposes or programs?

  • The process by which the County Materials Management Department sold the CDs took longer than expected. Consequently the proceeds were available too late to impact the Summer Reading Program events. One library has used the funds to book a musical storyteller program for Children's Book Week in November. Another library has booked a program of holiday music in December.

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • Circulation transactions on the CDs purchased with sale proceeds are not available. Attendance at the upcoming programs is expected to be significant (based on previous experiences.)

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

LIBRARY
TOTAL CDs in sale
AMOUNT TO LIB. (rounded)
Baldwinsville

290

$248

Camillus (Maxwell)

210

$183

Dewitt Community

210

$183

East Syracuse

130

$113

Fairmount

130

$113

Elbridge

130

$113

Fayetteville

210

$183

Jordan

130

$113

LaFayette

130

$113

Liverpool

290

$248

Manlius

210

$183

Marcellus

130

$113

Minoa

130

$113

Northern Onondaga Public (3 branches)

390

$339

Onondaga Free

210

$183

Salina

210

$183

Solvay

130

$113

Tully

130

$113

OCPL

2302

Central

(kept 252 CDs)

0

Branches (8)

2000

$215 each

Satellites (2)

50

$46 each

Pioneer Library System

Director: Jennifer Morris
Contact Person: Ellen Reynolds
Phone Number: 585-394-8260
Email: ereynolds@pls-net.org

Disposition of Music CDs

  • Number added to system and member collections? 770
  • Number given away to further music-related purposes/programs? 2090
  • Number sold to further music-related purposes/programs? 2040

Funds Raised from Sale of Music CDs

  • Total Funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $4128

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • No funds were raised - our circulation didn't increase by the addition
  • Broadened our collection of artists that we would not ordinarily purchase. Brought new adults and children to library with the one program.
  • We used some to play quiet music in one background for patrons to enjoy while reading.
  • Funds were used toward a family concert that was kick-off program for a music theme summer reading program. CDs added to the collection increased the size of the library's CD collection by 1/3.
  • Many computer searches were done related to the artists in this odd collection, as well as circulation of many other videos, books, etc.
  • None - not enough money to begin a collection. CDs were duplicates and of dubious interest.
  • Not much as CDs were dated and not that popular.
  • It gave us an idea of what music people like or do not like that we did not have in our collection prior to receiving these free CDs.
  • We used money from the sale of the CDs to purchase 10 new CDs to add to our collection
  • We did not have any music CDs in our collection prior to this, and will now buy some as they are popular
  • Purchase new CDs, increase music CD collection
  • Used these CDs as basis for starting a CD collection
  • We're going to use the money to start a music/CD collection.
  • Helped pay for music entertainer.
  • They added to our own music collection and helped provide to the summer reading program geared towards music.
  • By adding 11 free CDs it allowed us to be more diversified in our collection.
  • The free music CDs enriched our limited selection.
  • We were able to expand our adult and children's music collection from the funds raised from sale
  • Gave us money to buy CDs for our collection.
  • It allowed us to purchase books relating to music.
  • Increased music variety.
  • We were able to fund 2 concerts for the summer reading
  • Improved music appreciation at library.
  • Allowed the library to provide a selection of CDs of music to check out.
  • We plan to use the money to purchase "musicals" on DVD.
  • No effect at all as the titles were marginally considered music. It was the worst bunch of CDs I've ever seen. They were from the bottom of the heap.
  • We were able to buy 8 books in music-related area. We were able to save $$ for prizes, since we used the CDs.
  • CD music is played in the library, patrons commented on quality of various CDs used in this manner.
  • We were able to add to our collection and afford an excellent singer/songwriter for a program for families.
  • Little effect. Added very few titles to collection. Too many duplicates and things of no interest to our borrowers
  • The funds raised enabled the library to have musicians perform during the summer reading program. Funds were also used to purchase children's music learning CDs.
  • Minute.
  • Funds raised were used to support summer reading workshop "Make your Own Guitar" for teens at the library. Funds also used to expand storyhour music collection.
  • We added several CDs to adult & YA collections to fill in where they were needed. They have had a consistently high circulation

What use or activities furthered educational or music-related purposes or programs?

  • Had a music program with many instruments for kids to see (gr. K-4).
  • Four were used in gift baskets that were centered around a musical theme.
  • 2 or 3 families attended the family concert who had never been to the library; Concert increased awareness of library programming and collection. The CDs added to the library collection enhanced the existing collection by adding types of music not previously held.
  • Daily playing of different styles of music in the library.
  • CDs used to supplement a new music collection and as prizes for a lip sync contest.
  • Help with collection development of our CDs.)
  • Adding to the collection.
  • Hosting musical program
  • Many used for summer reading program
  • Adults and children were allowed to pick 1 CD each for a prize for summer reading program
  • Nothing
  • Reward CDs were given to encourage participation in library programs.
  • Some were given as prizes that had a tie-in to a program we presented.
  • None
  • Music related books were purchased to support the Summer Reading program
  • Increased music variety, awareness of library's CD collection.
  • Used toward family music program and purchase of 2 music books in children's room.
  • Music played in the library and opportunity to take music home.
  • Given in recognition of special services to the library.
  • Purchase of music-related books, giveaways.
  • CDs were given to 2 music students. They did some of same pieces at concert - plus a help to listen to various piano players & how they play pieces.
  • We hired a guitarist/singer/songwriter for a "Tune In" family program.
  • None other than people enriching their own collections.
  • Twelve CDs were used as prizes for the summer reading program "Tune in @ your Library" $220 was used to pay for two music performances. $300 purchased twenty educational music CDs.
  • Used the CDs as prizes for summer reading. Story hour music collection used to increase rhythm and movement activities as well as early music education for toddler and preschool programs.
  • The funds were used for part of the funding for two musical programs

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • 4572

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

  • A great deal of staff time was spent on distributing and accounting for these CDs. A collection of more popular artists would have been better received and used in our member libraries' communities.

Queens Borough Public Library

Director: Thomas W. Galante
Contact Person: Constance Hsi
Phone number: 718 990-8575
Email: yuan.shang.hsi@queenslibrary.org

Disposition of Music CDs

  • Number added to system: 21,495
  • Number given away to further music related purpose: 50 CD's to our partner libraries in other countries.
  • Number sold : 2,303 CD's to Queens staff and the fund raised went to sponsor music programs and purchased more music CDs.

Funds Raised from Sale of Music CDs

  • Total fund raised from sale of CD's was $6,844.
  • Queens purchased ALA Notable Children's Recordings and Kwanzaa music to all agencies.
  • The fund was also used to sponsor two music programs held in Queens Library facilities.

The effect the free music CDs program to the system

  • We were able to central purchase 13 juvenile CD's for every single branch where we normally have no fund available for.
  • The pattern of branches purchasing music CDs has not changed. The free CDs did not cause branches to purchase fewer CDs. In fact, the purchase has increased. See chart below.

 

Fund spent
in 2004

Fund spent
in 2005

Items purchased
in 2004

Items purchased
in 2005

January

$13,333.00

$13,192.00

1,041

987

February

$12,253.00

$9,807.00

891

770

March

$13,471.00

$14,026.00

1,034

1,087

April

$11,288.00

$13,101.00

887

992

May

$7,788.00

$14,309.00

624

1,108

June

$11,083.00

$14,201.00

840

1,242

Activities that furthered educational or music -related programs

  • "Chamber Music Concert" featuring the Transfiguration Ensemble. It was held in Flushing Library. The Transfiguration Ensemble is comprised of eight musicians who collectively have performed through out the World. This program brought world-class music to the local community we served. There were 128 people in the audience who enjoyed this program.
  • "Traditional Chinese Music" performed by Music from China. It was held in Elmhurst library. Elmhurst is the most diverse community in Queens. Chinese population is one of the larger groups. This program presented classical/folk music and songs of southern China. Sixty-one people attended the program.

Approximately how many people benefited?

  • From the two programs we sponsored, 189 people directly benefited from them. But the programs certainly raised our customers' interest for more high quality music programs presented in the Library.
  • Circulation has increased by 75,179, since the free CDs were added to the system. See chart below.

Comparison of Circulations
 

2004

2005

Difference

2 Quarter October - December

148,621

163,646

3 Quarter January - March

158,177

184,426

4 Quarter April - July

155,766

189,671

Total

462,564

537,743

75,179

Ramapo-Catskill Library System

Director: Robert Hubsher
Contact Person: Robert Hubsher
Phone Number: 845-343-1131 ext 242
Email: rhubsher@rcls.org

Disposition of Music CDs

  • Number added to system and member collections? 5,705
  • Number given away to further music-related purposes/programs? 781
  • Number sold to further music-related purposes/programs? 3,042
  • Number lost or damaged due to flooding 90

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $11,135

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Our libraries were able to increase the size of their music CD collections; sever libraries which did not previously have Cd collections were able to start new collections

What use or activities furthered educational or music-related purposes or programs?

  • Some libraries used the funds to add music related library materials to their collections
  • Some libraries used the funds to hold music programs for children and adults

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • Approximately 2,300 people attended at programs supported by the sale of CDs
  • Circulation of music CDs is hard to estimate because most of our libraries had CD collections, however, there was an increase of about 5% in music CD circulation

Southern Adirondack Library System

Sara Dallas, director
Jennifer Ferriss, contact person
(518) 584-7300
jferriss@sals.edu

Summary:

  • 4766 CD's were distributed to 33 member libraries in Hamilton, Saratoga, Warren and Washington Counties.
  • In general, libraries added half of the titles to their collection and sold or gave away duplicate copies or titles that were not part of their collection development policies.
  • Most libraries sold CD's on an average of $2.00 apiece at Book Sales and used the funds for music related programs.

Below are some excerpts from member libraries

Disposition of Music CDs

  • Number added to system and member collections? Approx. 2,000 volumes- although number of titles added is smaller since there was great duplication
  • Number given away to further music-related purposes/programs? Approx. 266
  • Number sold to further music-related purposes/programs? Approx. 2000
  • Remainder of CDs are being stored as replacement copies or for future giveaways

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? CD's sold from $1.00 to $3.00 apiece.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • "This disposition of Music CDs greatly enhanced our meager collection..."
  • "Introduced a few patrons to music they would not normally purchase for themselves.
  • "The effect on the collection was felt more through the ability to sell the free ones to purchase more appropriate titles for the collection. "
  • "Music CDs are a popular collection; our patrons benefited by the increase and the variety of the selections that were donated."
  • "I am sorry to say the music CDs we received had very little material our patrons were interested in… It's been fun hearing remarks tho', like "who the heck is Big Pun".
  • "Many of the titles we received were multiple copies; many more were things that would not fit with our collection. (This looked very much like record companies getting rid of stuff that had not sold, rather than sending us titles that we would want to add and that our community would expect to find here.)"

What use or activities furthered educational or music-related purposes or programs?

  • "We purchased books and rhythm instruments to use in "Tune In at Your Library." 14 children participated in this program."
  • [funded] "Songs of the Adirondacks" by Chris Shaw
  • "Monies of which went to purchase other CD's that were requested or needed for the music collection."
  • "Summer Reading Program performer (Tom Sieling), and towards the end of program celebration, which celebrated music in various shapes and forms."
  • "proceeds from these sales were used to fund a Children's Summer Program here at the Library. The program was a children's musical program featuring The Mathematicians Band. This program used contemporary music to educate and entertain. The $100.00 from the proceeds from the sale of the CD's comprised one-third of the cost of the program."
  • "We decided the proceeds from the sales would be used to benefit music for youth in the following ways:
    • $134.78 expended for music CDs for use in story hour & circulation
    • $82.50 expended for 2 oversized puppets each with a song on CD
    • The "remainder" will be put toward the fee for our "Music From Salem" workshop for 5 - 10 year olds to be held on Aug. 4 (the fee is $200)"
  • Approximately how many people benefited? (For example -- circulation transactions, attendance at programs)
  • "…collection and was enjoyed by 120 of our patrons and 25 inter-library loans. "
  • "The 21 titles added have circulated an average of 6 times per title since they were added last fall. So that has had an positive effect on circulation as well."
  • "On an average the CDs that were added have circulated 6 times."
  • "Around 50 people participated in the summer reading program, so they definitely benefited...as well as the patrons who purchased the music- probably around 75. So, in total, 125 benefited from the sale of CDs"

Southern Tier Library System

Director: Ristiina Wigg
Contact Person: Lorie Brown and Mary Passage
Phone Number: 607-962-3141
Email: brownl@stls.org, passagem@stls.org

Disposition of Music CDs

  • Number added to system and member collections?
    • 2522 titles added
  • Number given away to further music-related purposes/programs?
    • 286 given away
  • Number sold to further music-related purposes/programs?
    • 2023 sold

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes?
    • $2339.73
  • Additional CDs-2005 Grammy Winners and juvenile music CDs
  • Purchased a banner and pennants to hang from village light poles to promote on-going program, LAWN CHAIR CONCERTS. at which residents enjoy live musical performances in a variety of music styles. These will be used from year to year.
  • Music programs during summer 2005 aimed at all ages.
  • Music performance DVDs.
  • Music 'realia/props' for adding a 'musical' touch to future programs.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

The free music CDs impacted the libraries in the Southern Tier Library System in the following ways:

  • Started a music CD collection.
    • 22.9% [11 libraries] of our member libraries did not have a music CD collection in their library prior to the arrival of the free CDs.
  • Increased the variety of their libraries' music CD collection.
    • "Amazingly enough, the CD that everyone comments about & loves is the Spooky Scary Sounds for Halloween CD from Martha Stewart Living. The CD has been used at kid's parties and school functions already. I can't imagine what it will be like this Halloween!"
    • The Latin music proved to be VERY popular at 3 different libraries.
    • School music teachers have been recommending titles from our collection for holiday music, Latin titles, etc.
  • Increased the size of their collection significantly.
    • Reported increase at 4 libraries respectively-38%, 33%, 50%, 75 %
  • Increased awareness of libraries' existing music collection.
    • "Dismal is the only word to describe the collection previously. The new CDs encouraged library administration to have new shelves built and the combination of the new materials and the new display shelves area, breathed new life into the music collection."
    • "Seniors were thrilled with the addition of titles and performers from their younger days.'
    • "Now that they are aware of our CD collection, patrons have donated many wonderful CDs to us."
    • "During the hot summer weather, many seniors found a comfy chair, some headphones and enjoyed the music and our air conditioning!"

What use or activities furthered educational or music-related purposes or programs?

  • "Incorporating some of the new CDs into our storytimes added another dimension to our program. And their usage served as a wonderful way to advertise/promote the newly added CDs to children and their parents."
  • "Giving away duplicate titles as door prizes at programs etc. helped to 'spread' the word about our new music CD collection.
  • In a rural area without public transportation and without access to live music performances, system staff used the donated CDs to encourage music-related programs in our five county service area. Donated CDs were used as 'incentives/prizes for libraries who presented summer library programs during the music-themed 2005 summer reading program. The purchase of music performances on DVDs and their addition to rotating collections have twice the benefit-patrons can borrow to watch in their own homes and as all libraries have a public performance license many of the DVDs can be used to for library programs in the months and years ahead.

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • System-wide: 3946 circulations from late November 04 to August 05-approximately 452 circs per month.
  • Approximately 2600 people attended various programs supported with funds from CD sales OR at which CD collection was promoted.

Suffolk Cooperative Library System

Director Bruce Massis
Contact Person Flo Denny
Phone Number 631-286-1600 Ext.1308
E-mail fdenny@suffolk.lib.ny.us

Disposition of Music CDs

  • Number added to system and member collections? 5,956 CDs were added to the collections of the Member Libraries.
  • Number given away to further music-related purposes/programs? CDs from the distribution were not given away.
  • Number sold to further music-related purposes/programs? 10,371 CDs were sold.

Funds Raised from Sale of Music CDs

  • Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes? $18,149

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • Funds raised were used to purchase new CDs and music related books.

What use or activities furthered educational or music-related purposes or programs?

  • The distributed CDs resulted in just over 21,000 circulations between the October distribution and the end of August. The most popular CDs were in the "Top Ten" and "Best of" genre.

Approximately how many people benefited? (For example -- circulation transactions, attendance at programs)

  • Adding the CDs to the collections was a huge task for both the Member Library cataloging staff and for SCLS. Bibliographic records had to be obtained from OCLC or original cataloging records created. Item records had to be created in the circulation system. It took at least eight months to accomplish the work. Circulation of CDs after the distribution was higher than the same period the previous year.
  • CD circulation January - August 2004 329,128
  • CD circulation January - August 2005 355,984

Upper Hudson Library System

Director: Philip Ritter
Contact Person: Philip Ritter
Phone Number: 518-437-9880 x222
E-mail: phil@uhls.lib.ny.us

Disposition of Music CDs:

  • No CDs were added to the Upper Hudson Library System collection. All of the 5,900 CDs received at UHLS were distributed to the member libraries. There are 35 facilities (29 member libraries plus six branch libraries) within our system, and each facility received either 168 or 169 CDs. The reports indicate that about 4,500 CDs were added to the collections of our member libraries. It was further reported that about 600 CDs were given away and about 800 CDs were sold, all to further music-related purposes and/or programs.

Funds Raised From Sale of Music CDs:

It was reported that a total of at least $1,660 was raised from the sale of CDs and was subsequently used for supporting music-related programs/events/purposes. Following are examples of the use of these funds:

  • Paid for a music-related children's program during the 2005 Summer Reading Program
  • Helped pay for performers such as the Poppytown Puppets and Music, musician Skip West, and ventriloquist Steve Charney at programs that provided music experiences to the children participating in the 2005 Summer Reading Program
  • Purchased materials to support the library's Preschool Songs and Stories program
  • Used money towards the music program on Robert Burns--the man, the myth, the music
  • Purchased current music CD titles and added them to the collection
  • Used money to offset the costs of craft supplies, incentive prizes, and a concert during the 2005 Summer Reading Program
  • Paid a singer/songwriter to perform at our library
  • Purchased CDs to add to the collection to build a holiday music collection
  • Purchased headphones that are compatible with the public use computers so that patrons can listen to CDs in the library
  • Hired a band to play for the Student Resource Center's "Teen Coffee House" program

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

Following are examples from our member libraries:

  • Started the library's own collection of music CDs rather than relying solely on the pool collections provided by UHLS
  • Added music CDs to the library's collection, and this expanded the collection and resulted in an increase in the circulation of music CDs
  • Provided for musical diversity in the library's collection
  • The funds from the sale of the CDs helped to offset the costs of craft supplies, incentive prizes, and a concert during our 2005 Summer Reading Program
  • The funds were used to pay for a singer/songwriter to perform at our library.
  • Began to build a holiday music collection of CDs
  • Enhanced our music CD collection with the addition of classical, ethnic, and Christmas music
  • The new free CDs have more than tripled our collection and vastly improved our array of musical offerings to our patrons

What use or activities furthered educational or music-related purposes or programs?

Following are examples from our member libraries:

  • Expanded the library's collection and increased the circulation of music CDs to the public
  • Helped pay for musical performers at several music-related programs during the 2005 Summer Reading Program
  • Provided musical diversity in the library's collection
  • Enabled the library to purchase materials to support the Preschool Songs and Stories program
  • Increased the public's interest in the library's music collection
  • Purchased headphones that are compatible with the library's public use computers so that patrons can listen to music CDs in the library

Approximately how many people benefited? (For example - circulation transactions, attendance at programs)

  • It was reported that at least 8,300 people benefited directly from the distribution of these music CDs. The circulation of music CDs increased by 7,500 during the year, and 800 people attended music programs that were provided in part with the funds earned from the sale of the music CDs.

Westchester Library System

Maurice J. Freedman, Director (thru August 31, 2005)
Contact Person: Elise Burke
Phone Number: Ms. Burke, 914-231-3225; Dr. Freedman, 914-231-3223
E-mail: eburke@wlsmail.org; freedman@wlsmail.org

Narrative

WLS is pleased to report the magnificent success of the program. Every library and the system itself all participated to varying degrees.

The cataloging department was able to handle successfully the demands of cataloging the new titles added to the countywide CD holdings. Some of the titles were already fully cataloged and were in the WLS online catalog.

The program was especially helpful to the smaller libraries with minimal CD budgets. The program helped build up their collections in some difficult areas, e.g. multi-disk classical sets (Prokofiev, operas, etc.).

The program also was helpful in filling in pop hits over the last decades-the Billboard and other collections were wonderful. Again, these were areas in which smaller libraries were able to enrich their collections appreciably. It also helped to increase CD circulation.

Disposition of Music CDs

  • o Number added to system and member collections? -- 2,980
  • Number given away to further music-related purposes/programs? -- 472
  • Number sold to further music-related purposes/programs? -- N.A.

Funds Raised from Sale of Music CDs

  • N.A.

Total funds raised from sale of CDs and used for supporting music-related programs/events/purposes?

  • N.A.

What effect did the free music CDs and/or the use of funds raised from the sale of CDs have on the music collections and music-related programming of the library system, the member libraries and the branches?

  • The effect was considerable on the size and qualities of the collections of the medium and especially the smaller libraries. The limitations of local materials budgets led to limited music CD collections. As can be seen, a library as small as Ardsley took 212 CDs versus Bronxville's 171, illustrates the point-which is demonstrated repeatedly throughout. Bronxville is 50% larger than Ardsley and has over double the per capita support ($140 vs. $62). In this way the program did a great service by enhancing the CD collections of libraries with relatively smaller populations and per capita support, and consequently, more limited CD collections.

What use or activities furthered educational or music-related purposes or programs?

  • One example of how music-related purposes were served was the Ardsley Public Library. The theme of this year's summer reading games was "Tune in @ your library." The children's genre CDs were used as examples of the type of music that could be found at the library.
  • The system promoted African-American music at the WLS African-American Literary Tea by giving away the CDs of black artists in various genres.

Approximately how many people benefited? (For example -- circulation transactions, attendance at programs)

  • Thanks to this CD distribution program, as of July 2005, our overall CD circulation increased by 8% and additions to CD holdings increased by 31%.
  • In view of the fact that every library and branch participated in the program, the entire population of Westchester was enriched -- all 923,000 people.

Please include any other information you feel would be of interest to the Attorney General's Office. If you provide photos or attachments, they must be in electronic format.

  • We are delighted to have participated in this program. The enrichment of local library collections was extraordinarily important -- especially for the smaller libraries and others that struggled to provide adequate CD collections.
Last Updated: July 7, 2009