New York State
Document Depository Manual

The University of the State of New York
The State Education Department
The New York State Library
Legislative and Governmental Services
Albany, New York 12230

Compiled and Edited by

Nancy Macomber
Documents Librarian
Queens College Library
Flushing, New York


as part of the work
of the Committee on New York State Government Documents
of the New York Library Association's
Government Documents Roundtable

Contributors:

Mary M. Anthony
Susan Dow
Nancy Eldblom
Edward Herman
Cynthia J. Kesler
Karen Smith
Donald Voorhees
Susan Wood
Masako Yukawa

1989


Contents

Introduction
Chapter
  1. Types of Depositories
  2. Expectations of Depository Libraries
  3. Selection of Depository Libraries
  4. Documents Received
    1. New York State Documents Information and Access Centers: Basic Bibliographic Tools
      1. Checklist of Official Publications of the State of New York
      2. Dictionary Catalog of Official Publications of the State of New York
      3. New York State Documents: An Introductory Manual
      4. Preliminary List of Classes of New York State Government Documents Arranged by Issuing Agency
    2. New York State Documents Reference Centers: Core List.
    3. New York State Documents Depository Libraries: Full Paper Collection
    4. New York State Documents Research Depository Libraries: Microfiche Collection.
  5. Depository Procedures
    1. Contact Person.
    2. Correspondence with the State Library
    3. Depository Shipments and Claims
    4. Organization and Accessibility
    5. Bibliographic Control
    6. Retention and Disposal of Documents.
    7. Surveys, Inspections and Review of Depository Status.
  6. Publicizing and Encouraging Use of the Depository Collection.
  7. Obtaining New York State Documents.

Appendices

A1. Depositories by Type and Region. (Not available)
A2. Depositories by Place. (Not available)
Bl. Application for Participation in the New York State Government Document Depository Library Program. (Not available)
B2. The New York State Document Depository Program: Description, Characteristics and Expectations by Depository Type.
C. Acceptance of Depository Designation Forms (Not available)
D1. New York State Documents Reference Sources Produced by State Agencies.
D2. New York State Documents For Sale From Either/Or Private Vendors And/Or Governmental Agencies.
E. New York State Agency Addresses. (Not available)
F. New York State Library Classification System (reprint of "Appendix: The Arrangement of New York State Documents in Libraries" from New York State Documents: An Introductory Manual by Dorothy Butch. (Not available)

Introduction

In order to make New York State documents easily accessible to all citizens of the state, the New York State Library established the state depository system in 1955. Through this system approximately 100 libraries throughout the state received a wide variety of documents from the Gift and Exchange Section of the State Library on a regular basis, and the State Library produced bibliographic tools to provide access to these and other state documents The system received little publicity and, due to only partial legislative support, did not include the full range of publications emanating from the many state agencies, offices and departments.

In 1985, the State Library contracted with the New York Library Association/Government Documents Roundtable (NYLA/GODORT) to review and evaluate the New York State depository system and make recommendations for the system's future. After surveying the 98 in-state depository libraries, the NYLA/GODORT Task Force came up with two key recommendations: 1) the establishment of a permanent NYLA/GODORT committee on New York State documents to ensure depository program effectiveness, provide communication links between depository librarians and the State Library, make recommendations on the conduct of the program, help promote awareness and use of New York State documents and to help secure the implementation of other Task Force recommendations; and 2) that the committee's first objective should be to work closely with the State Library and with local libraries to streamline the depository system, resulting in a simplified, more efficiently administered depository system at the state level, a system that maximizes reference and research library resources system interlibrary loan potential, a more inclusive depository program in terms of quantity of documents, and more efficient depository program that combines fewer, but more comprehensive depositories, with improved referral and access capacity statewide. A detailed history of the depository system and full report of the Task Force's work and recommendations was issued in September 1986 and sent to all depository libraries.

A copy of the report, Report and Recommendations to the State Library by the NYLA/GODORT Task Force on the New York State Depository Program, may be purchased at $3.00 per copy from the New York Library Association, 90 South Swan Street, Albany, NY 12210.

In the spring of 1987, the NYLA/GODORT Committee on New York State Documents was formed and after several meetings sent recommendations to the State Library for the reorganization of the depository system along the lines outlined in the 1986 Task Force report. This manual describes this new system, indicates what documents depository libraries can expect to receive, suggests how the documents should be handled, gives information on promoting the use of documents and obtaining or referring patrons to documents the library does not have, and explains the use of several of the basic bibliographic tools for New York State documents. It is hoped that in addition to being a guide to the depository system, the manual will encourage 'libraries to strengthen their New York State documents collections and promote the use of New York documents in all libraries.


Chapter 1

TYPES OF DEPOSITORIES

There are four types of depository libraries for New York State documents within the state:

NEW YORK STATE DOCUMENTS INFORMATION AND ACCESS CENTERS receive basic bibliographic tools: the Dictionary Catalog of Official Publications of the State of New York, A Checklist of Official Publications of the State of New York and other bibliographic tools designated by the State Library. All New York State Documents Information and Access Centers also receive this manual and any revisions to it. Membership in this group is open to all libraries in the state. New York State Documents Information and Access Centers are able to identify the existence of particular New York State documents and know how to assist patrons in obtaining access to these documents by referral to another library or through interlibrary loan.

NEW YORK STATE DOCUMENTS REFERENCE CENTERS receive the basic bibliographic tools received by New York State Documents Information and Access Centers plus a short list of reference titles called the "core 'list." There are 100 'libraries designated as New York State Documents Reference Centers. Priority in selection was given to libraries that were depositories under the former system. A minimum of five New York State Documents Reference Center designations is reserved for each of the nine Reference and Research Library Resources regions. These libraries can answer basic questions about New York State documents as well. as assisting patrons in identifying and locating a broader range of state documents.

NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES receive the basic bibliographic tools, the core 'list title and any other documents received by the State Library in quantities sufficient for distribution. A New York State Documents Depository Library will receive a paper copy collection comparable to what full'. depositories received under the former system In the event that the State Library is able to improve its acquisition program the paper connections of these depositories could become quite comprehensive. Shared housing arrangements may be permitted if both libraries meet the selection criteria. There are 20 New York State Documents Depository Libraries, distributed two per region plus two extra for the METRO region

NEW YORK STATE DOCUNENTS RESEARCH DEPOSITORY LIBRARIES receive paper copies of the basic bibliographic tools, and the complete microfiche collection of New York State documents listed in A Checklist of Official Publications of the State of New York. Subject to the State Library's ability to get additional. copies of the core titles, New York State Documents Research Depository Libraries will also receive one paper copy of the core titles. Membership in this group consists of 20 libraries, distributed one per region plus two additional for the METRO region. A New York State Documents Research Depository Library may be a New York State Documents Depository Library as well if it meets the criteria for both classes. Such a double depository would receive both a paper copy and a microfiche copy of the basic bibliographic tools and the core list.


Chapter 2

EXPECTATIONS OF DEPOSITORY LIBRARIES

All categories of depository libraries are expected to have a positive attitude about the value of New York State documents and a desire to participate in the depository network. Each depository library must designate a contact person for the program, whose responsibility it will be to respond to correspondence from the State Library and to ensure that depository requirements are being met. Libraries designated to participate in the depository program will be asked to sign a letter of agreement with the State Library. A library's policies regarding depository services must not be in conflict with the general policies of its reference and research library resources system All depositories must abide by the retention and disposal guidelines promulgated by the State Library and outlined later in this manual.

NEW YORK STATE DOCUMENTS INFORMATION AND ACCESS CENTERS should know how to use the basic bibliographic tools and be knowledgeable enough about the depository system to make referrals to appropriate depositories and to obtain state documents through interlibrary loan for their own patrons.

NEW YORK STATE DOCUMENTS REFERENCE CENTERS and NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES, in addition to the above expectations, should be highly visible and open to the general public. They must be willing to place the documents in an easily accessible area and agree to answer in-person and telephone reference queries. These should be libraries which actively inform the public of their services, and the availability of information on New York State should be one of the services they publicize.

NEW YORK STATE DOCUNENTS DEPOSITORY LIBRARIES must also have sufficient staff to process the documents promptly and sufficient space to accommodate them adequately. They should express a commitment to training their staff in the reference use of New York State documents and be willing to fill interlibrary loan requests from other libraries.

NEW YORK DOCUMENTS RESEARCH DEPOSITORY LIBRARIES, in addition to the above expectations, must assume particular responsibilities related to the microfiche format of their depository documents. They must own microfiche readers and a microfiche reader/printer. For interlibrary loan purposes these libraries must be able to provide either fiche-to-fiche copies or paper copies, or be willing to loan the original microfiche. They must have proper storage facilities for the microfiche and sufficient staff to process and maintain the microfiche collection which requires interfacing upon receipt.

When selecting depository 'libraries, the following factors may also be taken into account: location of the library in relation to centers of population and other depository libraries; experience of the staff with documents from New York State and other jurisdictions; extent of bibliographic access provided for documents; willingness to purchase commercial publications which relate to and enhance the depository collection; whether or not the library is a public library; number of hours per week the library is open; and reputation for good service and outreach programs.


Chapter 3

SELECTION OF DEPOSITORY LIBRARIES

The selection of the initial group of depositories to participate in the system as it was revised in 1988, was based on the recommendations of screening committees in each of the nine Reference and Research Library Resources regions. Each committee included representatives of all major types of libraries with the NYLA/GODORT New York State Documents Committee member from the region serving as a consultant or resource person

Interested libraries submitted applications for depository status to these committees The screening committee reviewed applications for NEW YORK STATE DOCUMENTS INFORMATION AND ACCESS CENTER status, which is open to all libraries; ranked the applications for NEW YORK STATE DOCUMENTS REFERENCE CENTER status according to the selection criteria outlined here in Chapter 2 (and in the description of the depository system that accompanied the application, see Appendix B2); and recommended two libraries (four in the METRO region) for NEW YORK DOCUMENTS DEPOSITORY LIBRARY status and the same number for NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARY status. Applying libraries ranked the four depository types in order of preference (see application, Appendix Bl) and if not recommended for their first choice were considered for their second choice and so on.

Libraries interested in participating as Information and Access Centers in the future will be accepted upon the filing of an application form. As of February 1989, there are no vacancies in other levels of depository status. Applications will be kept on file until vacancies occur The State Library will consult with Reference and Research Library Resources Systems should it become possible to accommodate additional members in the depository program.


Chapter 4

DOCUMENTS RECEIVED

A. NEW YORK STATE DOCUMENTS INFORMATION AND ACCESS CENTERS: BASIC BIBLIOGRAPHIC TOOLS

NEW YORK STATE DOCUMENT INFORMATION AND ACCESS CENTERS will receive the basic bibliographic tools which provide access to New York State documents. These can be used to verify the existence of particular documents and to provide complete and current citations to documents. With this information you may be able to locate the documents in your own library, refer patrons to other libraries with New York State documents collections, or obtain the document through interlibrary loan. All titles in the Dictionary Catalog and also in the Checklist since January 1987 can be found in The OCLC database; many of the titles from earlier Checklists may also be found in OCLC. Therefore, OCLC can be used to determine some of the libraries that hold particular documents. In addition, the State Library has copies of all publications listed in these sources.

1. New York State Library. A CHECKLIST OF OFFICIAL PUBLICATIONS OF THE STATE OF NEW YORK. .1, Oct.1947- . (Available free from Documents/Gift and Exchange Section). OCLC:1644873.

This monthly checklist lists publications received and cataloged by the State Library. Entries are arranged by the New York State Library document call number. (An explanation of this classification system can be found in Appendix F of this manual). Beginning January 1, 1989 the Checklist contains all monographs cataloged by the New York State Library on OCLC and all issues of a serial received by the New York State Library with a publication date of 1985 or later.

Relevant bibliographic data are given for each title and include issuing agency, title, publisher, date, pagination, series statement (if applicable), and OCLC number. Serial entries include the latest issue received at the State Library. Each issue of the Checklist contains a title and subject index.

Sample serial entry:

  1. RET 950-3 COMNF 78-50074; New York State Teachers' Retirement System.
    Compact; newsletter for retired members of the New York State Teachers' Retirement System. Latest issues: v.20, n,2 (Jan. 1989), v.20, n.3 (Apr. 1989). OCLC: 5017722. DEPOS: R,

Sample monograph entry:

  1. RAD 600-4 PLASS 89-12755; New York State Low Level Radioactive Waste Siting Commission; Roy F. Weston, Inc, Plan for selecting sites for disposal of low-level radioactive waste. [Albany, N.Y.: The Commission; 1988]. 1 v. (various foliations). OCLC: 19496253. DEPOS: RD.

Each citation contains a depository publication status field (DEPOS) indicating titles distributed under the New York State Document Depository Program. One or more of the following codes may be used:

I = New York State Documents Information and Access Centers
C = New York State Documents Reference Centers
D = New York State Documents Depository Libraries
R = New York State Documents Research Depository Libraries
X= Copyrighted material. Not available for microfiche distribution.

A complete list of participating libraries in the New York State Document Depository Program appears in the January issue each year and in Appendices Al and A2 of this manual.

Those wishing to obtain copies of the publications listed in the Checklist must request them directly from the issuing agencies. Addresses for some major agencies are listed in Appendix E of this manual, and the Statewide Telephone Directory and the Legislative Manual provide up-to-date lists of state agency addresses.

Most documents listed in the Checklist are included in the microfiche collection which is sent to NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARIES. Copyrighted material, which cannot be microfiched, is indicated in the Checklist by depository code "X". Depending on the codes indicated, items listed in the Checklist may be obtained through inter-library loan from NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES or NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARIES. All titles except those coded with an "X" are available on interlibrary loan in microfiche from the New York State Library.

2. New York State Library. DICTIONARY CATALOG OF OFFICIAL PUBLICATIONS OF THE STATE OF NEW YORK; Dec. 18,1973/Dec. 23, 1983. (Purchase from Documents/Gift and Exchange Section; Price: $8.00 yr.; Serial. Supplement Price: $5.00). OCLC:3030679.

This publication, subtitled "monographs cataloged or recataloged by the New York State Library" consists of quarterly cumulative issues with an annual cumulative volume. Included in this catalog are official state agency publications and publications relating to New York State which may not be official publications of state agencies. Entries are derived from cataloging records that appear in the OCLC database and are arranged in dictionary order. Publications may be located by author, title, series, secondary entry, and Library of Congress subject headings. Full bibliographic information is provided under each main entry and includes New York State Library document classmark or other call number An asterisk appearing after some older entries indicates that the title has been sent to New York State depository libraries under the system in effect prior to January 1, 1989.

Sample monograph entry:

New York (State). Divison of Lands and Forests. Final environmental impact statement for statewide wild, scenic and recreational rivers system regulations Part 666 Division of Lands and Forests. (Albany, NY] New York State Dept. of Environmental Conservation, (19861 ill, 253 p. ; 28 cm. (DEC publication) Title from cover. 'January 1986.'

Checklist:June, 1988.OCL 18112143

I. Wild and scenic rivers - Law and legislation - New York (State) 2. Stream conservation - New York (state)

1.Title. 11. Series.

LAN,950-4,FINEI,880004105 [Copy in D]

Sample serial entry (from Serial Supplement):

New York (State). Department of State.
    Annual report - New York State Department of
    State. 1972. Albany, N.Y, New York State
    DEPL of State. V. 23-28 cm. Annual Submission of
    An annual report by the Dept of State was provided for
    in the recognition of state department effective Jan1.1927.
    Prior to that date there were only a few reports available in printed form.
    OCL 4657079 .
    (STA 036-1. 77-51176] [Copy in D]

3. New York State Library. NEW YORK STATE DOCUMENTS: AN INTRODUCTORY MANUAL& 1987 (Bibliography Bulletin no. 89). (Purchase from Documents/Gift and Exchange Section; Price: $10.00). Note: OCLC 15694382.

This manual, prepared by Dorothy Butch of the New York State Library, is written in essay format and is a detailed annotated bibliography of information about New York State government, and the New York State Constitution, statutes and administrative laws It is especially useful in its retrospective coverage of significant documents published prior to the inception of the Dictionary Catalog in the early 1970's. Chapters are devoted to the publications of the legislative, executive and judicial branches of government. Chapter 6 provides information on library collections of New York State documents and on the evolution of the New York State Depository Library System. An appendix explains the New York State Library classification system. (This appendix is reprinted in this manual as Appendix F). There are three indexes: subject or issuing agency name, selected title or series, and personal name.

4. PRELIMINARY LIST OF CLASSES OF NEW YORK STATE GOVERNMENT DOCUMENTS ARRANGED BY ISSUING AGENCY. Compiled by Nancy Eldblom as part of the work of the Committee on New York State Government Documents of the New York Library Association's Government Documents Roundtable.

This preliminary list contains many of the serial publications issued by New York State government branches, agencies and their subdivisions. It differs from the Serial Supplement to the Dictionary Catalog (described in Section A2 of this chapter in that issuing agencies are arranged hierarchically under each department and branch of government. Only currently issued serials are included in this list.

Most entries include title of the serial, OCLC number, New York State Library documents classmark and frequency of publication The List of Classes has indexes by title and by agency keyword.

The list may be used as a reference or acquisitions tool to identify the publications of a given agency or to get an indication of what serials are published on a topic. Inclusion of OCLC numbers and New York State Library documents classmarks can assist in cataloging New York State publications and obtaining material through interlibrary loan.

B. NEW YORK STATE DOCUMENTS REFERENCE CENTERS: CORE LIST

NEW YORK STATE DOCUMENTS REFERENCE CENTERS receive a core list of reference sources on New York State as well as the basic bibliographic tools described above. The following annotated list of core reference titles is intended to provide assistance to depository librarians and to others who may wish to acquire and use these publications.

The alphabetical list of titles includes the following information: the name of the issuing agency (provided in AACR II format), the first issue of the title published as based on cataloging records in the RLIN database, and the price and location for ordering the title. The New York State Library document classmark and the OCLC record number are provided when available. The length of time depositories are expected to retain each title also appears.

Many of the listed publications have undergone agency and title changes.

This bibliography makes reference to only the current edition and current issuing agency for each title. Other bibliographic sources, such as New York State Documents: An Introductory Manual, described in the previous section, may be checked for the history of a particular title.

A list of addresses from which to acquire the core list publications can be found in Appendix E of this manual.

1 . University of the State of New York Information Center on Education. ANNUAL EDUCATIONAL SUMMARY; 1965/66-. (Free from New York State Education Dept., Publication Distribution Unit). Note: NYSL classmark UNI, 5103, ANNES 77-51130; OCLC 3676973. Retain 5 years.

An annual compendium of statistics on classrooms, staff, students and finances of public elementary and secondary schools in New York State. Statistics are presented on the enrollment and staff of nonpublic schools, colleges and universities. Special services provided by the State Education Department are listed. An appendix details enrollment, attendance and financial data by school district, county and region.

2 . New York (State). Dept of Labor. Division of Research and Statistics. ANNUAL LABOR AREA REPORT, NEW YORK STATE; fy 1985. (Free from issuing agency) Note: NYYSL classmark LAB, 802-3, ANNLA, 87-77; OCLC 11625217. Retain 5 years.

An annual publication compiled for employment and training program administrators and others who seek information on New York State's economic condition and labor market. Brief narratives are presented with statistical tables on the following areas: population and labor force, employment, unemployment, and occupational. supply and demand.

3. New York (State). Division of the Budget BUDGET SUMMARY; 1965/66- (Free from issuing agency). Note: OCLC 1794661 Retain 5 years.

This annual summary contains a mid-year fiscal accounting of the operation of state programs by broad subject categories. Updates on the year's "State Financial Plan" are included. Budget issues for the next year are discussed. A summary of the goals set forth in the Governor's executive budget message is included.

4. New York (State). Bureau of Business Research BUSINESS STATISTICS, NEW YORK STATE ANNUAL SUMMARY; 1977 (Free from issuing agency). Note: NYSL classmark BUS, 050-3, BUSSN, 78-50782;OCLC 11772102 Retain 5 years.

An annual cumulation, updated by quarterly summaries in tabular format of statistics relating to production, domestic trade, foreign trade, employment hours and earnings, construction and real estate, income, savings and finance, and price levels for New York State. The sources from which the data were derived are numbered and those titles are listed in the back of the publication.

5. University of the State of New York. Information Center on Education. DIRECTORY OF NON-PUBLIC SCHOOLS AND ADMINISTRATORS, NEW YORK STATE; 1977/78- (Purchase from New York State Education Dept. Publication Distribution Unit). Note: NYSL classmark EDU, 555-3. DIRNS, 81-10; OCLC 3927846. Retain latest issue.

In section I of this directory high school, elementary, junior high and special schools are listed in alphabetical order by county. The school administrators and their addresses and telephone numbers are listed .Section 2 lists schools operated by the state or other public agencies and provides their addresses and telephone numbers.

6. University of the State of New York. Information Center on Education. DIRECTORY OF PUBLIC SCHOOLS AND ADMINISTRATORS, NEW YORK STATE; v. 1, 1977- (Purchase from New York State Education Dept. Publication Distribution Unit). Note: NYSL classmark EDU, 555-3, DIRPS, 7950685; OCLC 3819135. Retain latest issue.

Section I of this directory lists school district names and the counties of their location. Section 2 lists local schools, including elementary and secondary schools, by county with the name of the chief school officer, and the addresses and telephone numbers of the schools. The third section lists the supervisory district/BOCES name, and the district superintendent with addresses and telephone numbers.

7. New York (State). Dept. of Labor. Division of Research and Statistics. EMPLOYMENT REVIEW; v.25, no. 3, Mar. 1972- (Free from issuing agency). Note: NYSL classmark LAB, 580-3, EMPRE, 76-65095; OCLC 2242225. Retain 5 years.

A monthly publication presenting in tabular format basic labor area information for New York State and selected Labor market areas. Statistics deal with employment, earnings and hours, rates of unemployment and the employment of women workers. A list of selected Labor Department publications is included.

8. New York (State). Dept. of Taxation and Finances INCOME TAX FORMS AND INSTRUCTIONS AND SELECTED CORPORATION TAX FORMS; lst ed. , 1979-. (Purchase from issuing agency). Note: NYSL classmark TAX 770-3, INCTF, 87-2260; ODLC 9091799. Retain latest plus previous year.

This annual publication contains copies of major New York income tax forms. The forms are perforated and suitable for reproduction. Instructions for completing the forms and commonly used corporation tax forms are also included. An index by subject category and a table of contents provide access to the forms. This publication is also known as "Publication 352."

9. New York (State). LAWS OF THE STATE OF NEW YORK PASSED AT THE SESSIONS OF THE LEGISLATURE; 1777-e (Purchase from New York State Legislative Bill Drafting Commission). Note: OCLC 1644271. Retain 5 years.

The official version of New York State session laws. Public and private laws are compiled in volumes covering several years. Each year contains a subject index and most years contain a "Table of Laws Amended or Repealed." It should be noted that no volume exists for 1975 due to New York's monetary crisis at that time,

10. New York (State). Dept of State. LOCAL GOVERNMENT HANDBOOK; 1st ed., 1975-. (Free from issuing agency).Note:NYSL classmark STA, 036-4, LOCGH, 7 7-54831; OCLC number varies according to specific edition. Retain latest edition.

This publication provides a comprehensive overview of the development and history of county, city, town and village governments in New York State. Chapters also describe the executive, judicial and legislative branches of state government and how they interrelate with local governments. Financing local government, planning and land use regulation, providing public services and personnel administration are some of the additional areas covered.

11. New York (State) Dept. of State. MANUAL FOR THE USE OF THE LEGISLATURE OF THE STATE OF NEW YORK; 1840-. (Purchase from issuing agency). Note: NYSL classmark STA, 036:3, MANUL) 79-50715 OCLC 1299271. Retain latest edition.

The Manual is the "bluebook" for New York State. It contains the New York Constitution, with an extensive index. The Charters of Freedom, the U.S. Declaration of Independence and the U.S. Constitution are reprinted Sections deal with the United States government and provide biographical sketches and photos. Administrative departments, miscellaneous agencies, authorities, and commissions are described including the purpose for their creation. A description of the legislative branch is given with a listing of standing and special legislative commissions Courts, county and city officers are listed Detailed election statistics are provided. Population figures are given by county and city.

12. New York (State) Dept of State. NEW YORK STATE REGISTER;v.1, Apr 6 I 1 , 1979. (Purchase from issuing agency) Note: NYSL classmark STA 036-3, NEWYS, 79-50567; OCLC 4877826. Retain 5 years.

A weekly comprehensive description of rulemaking activities, agency activities, texts of regulations, security offerings, notices to bidders, and other notices. Serves as the state's - "Federal Register" This publication contains information on state government and the court system Includes quarterly cumulated index and an "Abandoned Property Supplement".

13. Nelson A. Rockefeller Institute of Government. NEW YORK STATE STATISTICAL YEARBOOK; lst ed., 1967-. (Purchase from issuing agency). Note: NYSL classmark GOV, 012.1-3, NEWYS, 84-8;OCLC 1923453. Retain 5 years.

A source of statistics for New York State. The following areas are profiled using charts and tables: population and vital statistics, health and human services, education, employment and personal income, commerce and industry, housing, banking and insurance, energy and utilities, transportation, agriculture, natural resources, conservation and tourism, public safety, law enforcement, the courts, government finance and operations, and elections. A directory of major New York State government agencies includes a description of the agency, its address and a listing of its statistical and other publications. No volumes were published for 1975/76, 1978 and 1981/82.

14. New York (State) Governor STATE OF NEW YORK ANNUAL BUDGET MESSAGE; 1962/63-. (Free from the New York State Division of the Budget). Note:NYSL classmark GOV, 075-3, ANNBM, 76-59705; OCLC 1760156. Retain 5 years.

Contains the text of the Governor's annual budget message to the Legislature. It sets forth the goals of the governor and highlights his/her legislative program in terms of fiscal priorities. Appendices include a financial terminology glossary, a chapter on budget overview, the "state financial plan," an explanation of the state's receipt estimates and a description of the budget process.

15. New York (State) Off ice of General Services. STATEWIDE TELEPHONE DIRECTORY; 1987. (Purchase from issuing agency). Note: OCLC 16781942
Retain latest edition

A periodic-telephone directory that includes a personal name listing with departmental address; a listing of legislative officials; Senate and Assembly members; and a listing, arranged by city, of executive department agencies which indicates key personnel and the agency's address. Also provided are a directory of "800" numbers and a directory of "facsimile numbers" for New York State agencies.

16. New York (State). Legislature. Senate Research Service. SUMMARY OF LEGISLATION; 1977-. (Free from issuing agency) Note: NYSL classmark LEG, 9634-3, SUMLE, 78-796; OCLC 4550564. Retain 5 years.

An annual publication which provides an overview of issues before the New York State Legislature. The summary is arranged in 37 broad subject categories which are further divided into subcategories. A brief overview of the subject is given followed by a summary of related legislation. Summaries include bills signed, vetoes, constitutional. amendments approved, measures passed but never sent to the Governor or recalled from the Governor and proposals passed by the Senate. Four indexes are provided: chapter number, veto number, bill number and a subject index. A separate section is devoted to New York City. Occasional updates are issued.

17. New York (State).Dept. of MotorVehicles. VEHICLE AND TRAFFIC LAW; 1964/65-. (Purchase from issuing agency) Note: NYSL classmark LAW, 6713, VEHTL, 78-50831; OCLC 5300445. Retain latest editions.

An annual publication that contains the text of NewYork's vehicle and traffic law as it appears on January Ist of that year. A subject index refers the user to the appropriate section of the law.

18. New York (State). Bureau of Health Statistics. VITAL STATISTICS OF NEW YORK STATE; 1972-. (Free from New York Bureau of Biostatistics). Note:NYSL classmark, HEA, 320-3, VITSN, 77-60003; OCLC 1799421. Retain 5 years.

Issued annually, this publication summarizes in table, map and graph format vital and health statistics for the resident population of New York State. A list of articles dealing with New York and appearing in vital statistics quarterly and annual. publications is included. Prior to 1972, its title was Vital Statistics for New York State. No issues were published for 1968 and 1969

C. NEW YORK STATES DEPOSITORY LIBRARIES: FULL PAPER COLLECTION

The exact titles to be sent to NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES cannot be listed with certainty However, in addition to the basic bibliographic tools and the core collection described in the earlier sections, NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES can anticipate receiving approximately ten linear feet of documents during a year.

The State Library will make every effort to obtain the copies of all significant documents needed for all 20 NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES. All depositories of this type will receive the same documents so some documents will not be appropriate to some types of libraries, but depositories are expected to keep and make all documents available to the public for at least five years. Two libraries in the same region may wish to divide the responsibility for housing and servicing this collection. Both libraries wishing to participate in such a shared housing arrangement must qualify for NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARY status

Below is a list of titles and types of documents considered important to New York libraries. It is hoped that all or most of these will be available for depository distribution.

Executive Budget
Journal of the Senate
Journal of the Assembly
Public Papers of Governor...
Attorney General Opinions
Education Department Reports (Opinions of the Commissioner...)
Crime and Justice
Financial Data for School Districts
Labor Area Summaries
Overall Real Property Tax Rates
Decisions and Orders of the New York State Labor Relations Board
Special Report on Municipal Affairs
State Aid to Local Government
New York State Public Service Commission Reports
Opinions of the State Board of Elections
Representing you ...
Opinions of the State Board of Equalization and
Assessment
Annual Report of the New York Law Revision Commission
Report of the Chief Administrator of the Courts
Employment Trends
Bookmark
Occupational Projections
Determinations of the New York State Commission on Judicial Conduct
Personal Income in Counties of New York State
Directory of Library Systems in New York State
Directory of Libraries in New York State
Motor Vehicle Statistics
Public and Association Libraries Statistics
New York State Museum Bulletins
Classification of Legislative Appropriations
Governor's State of the State Message
Business Fact Books
Directory of Employee Organizations
Bill Jackets/Veto Jackets
Legislative Commission on Expenditure Review Program Audits
Department of Social Services Annual Report & Statistical Summary
Research and Publications in New York State History (ceased?)
Annual Report of the Superintendent of Banks
Construction Activity in New York State
New York State City Charters
Safe Effective & Therapeutically Equivalent Prescription Drugs
New York agricultural statistics
Annual Energy Review

Generic Types of Publications

annual reports of state agencies
annual reports of legislative committees directories
gubernatorial commission reports
reports of commissions (select & temporary) statistical publications
popular subjects, e.g., "lemon law", "acid rain" etc.
bibliographies
"I Love New York" materials
legislative histories
legislative materials
consumer information pamphlets
travel brochures

THE NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARIIES: MICROFICHE COLLECTION.

NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARIES receive publications of the State of New York supplied in microfiche by the New York State Library. This collection is based upon A Checklist of Official Publication of the State of New York which is sent to all depository libraries. The microfiche reproduces the texts of all documents cited in the Checklist except those that are copyrighted. This collection includes the basic bibliographic tools and the core reference collection titles. Beginning with materials in the January 1989 Checklist, the microfiche is shipped once a month and it is anticipated that the collection will take up about six linear feet of cabinet space per year.

NEW YORK STATE RESEARCH DEPOSITORY LIBRARIES will also receive paper copies of the basic bibliographic tools and, if the State Library receives sufficient copies, the core collection titles.

Research Publications, Inc. produced microform collections of documents in the Checklist from 1974 through 1988. The documents were reproduced on microfilm between September 1974 and December 1982. Documents listed in Checklists dated January 1983 through December 1988 are available on microfiche. information on the documents on microfilm is provided in Official Publications of the State of New York, 1974-1982: Guide to the Microfilm Collection, compiled by Irvin We Kron and Diane Eidelman (Research Publications, 1984)

Margaret Rich of SUNY Brockport has compiled a series entitled Subject Index to New York State Publications (Research Publications Edition). Arranged by broad subject index categories, the index provides title and New York State documents classification number. Volumes are available for 1980, 1981, 1982, 19839 1984/85 1986, 1987 and 1988.

Libraries interested in purchasing the microfiche collection from the State Library (1989) may request details from Mary Redmond, Principal Librarian for Legislative/Governmental Services, New York State Library, Cultural Education Center, Albany, NY 12230; telephone (518) 474-3940.

Copies may be purchased for $10 per volume from Drake Memorial Library, State University College, Brockport, NY 14420. Make checks payable to Drake Memorial Library.


Chapter 5

DEPOSITORY PROCEDURES

A. Contact Person

In order to increase efficiency and avoid duplication of effort, each member of the depository system must designate one contact person from its staff who will receive all communications from the State Library about the depository program. Inquiries or other communications from the depository should also come from this person.

B. Correspondence with the State Library

All correspondence about the depository system, including claims and disposal lists, should be directed to:

Mary Redmond
Principal Librarian
Legislative/Governmental Services
New York State Library
Cultural Education Center
Albany, New York 12230
Phone: (518) 474-3940

C. Depository Shipments and Claims

A shipping list will accompany shipments to NEW YORK STATE DOCUMENMTS DEPOSITORY LIBRARIES. This list gives titles of all documents included in each shipment. Check the contents of the' box against the shipping list as soon as it arrives. If any publication is missing, claim it immediately. Delay in claiming could mean that the document will no longer be available.

Every effort should be made to process depository shipments within ten working days from the date of receipt. Each document should be marked clearly to indicate that the material is a New York State depository publication along with the date of receipt and the library's name.

D. Organization and Accessibility

Depository collections may be kept separate, integrated with other library materials, or a combination of the two. For example, you may keep pamphlet material in the pamphlet files, periodicals with other periodicals, etc. If you decide to keep all or part of your New York State documents in a separate collection, you may wish to arrange them by the New York State Library

Classification System. A description of this classification system can be found in Appendix F of this manual.

You may also decide whether the depository collection should be circulated or restricted to library use only. Whatever organization method and circulation policy you use, all depository publications should be easily accessible to all members of the community. NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES and NEW YORK STATE DOCUMENTS RESEARCH DEPOSITOIRY LIBRARIES must also make all documents available for interlibrary loan or photocopy.

E. Bibliographic Control

An accurate record of depository publications received should be kept. This could be in the form of a card or computer file arranged in agency, title or call number order.

All types of depository libraries are expected to have a workable method for retrieving depository documents. Cataloging is encouraged.

There are OCLC bibliographic records for all New York State documents listed in A Checklist of Official Publications of the State of New York. Since October 1, 1987, these records have included the New York State Library document classmark in the 086 field. This wil1 make it easier for those libraries wishing to maintain a separate collection of New York State documents.

If you choose not to catalog some or all documents, you may depend on other bibliographic tools produced by the State Library such as the Checklist and the Dictionary Catalog (see Chapter 4 for a full description of these titles) or other bibliographic tools available from commercial sources.

F. Retention and Disposal of Documents

All NEW YORK STATE DOCUMENTS RESEACH DEPOSITORY LIBRARIES, those receiving the microfiche collection, should expect to keep the collection permanently or as long as they retain their research depository status. If their research depository status ceases, they should expect to return the depository microfiche to the State Library.

All other members of the depository system are required to retain depository publications for a minimum of five years except those publications superseded by later editions, those replaced by cumulated volumes or those with outdated information. The annotated list of core reference publications in Chapter 4 indicates retention requirements for each of these titles. Although libraries may dispose of depository documents after five years, most will want to retain permanently such titles as New York Laws and Vital Statistics.

New York State Documents Access and Information Centers, New York State

Documents Reference Centers, and New York State Documents Depository Libraries may dispose of depository publications after five years by notifying the State Library of their desire to discard some documents. The State Library may ask for a list of the unwanted documents and may request that the availability of these documents be advertised within the region.

G. Surveys, Inspections and Review of Depository Status

All depository libraries are expected to respond promptly to State Library questionnaires regarding their depository collection and services. There will be periodic inspections of all depositories except Information and Access Centers. These inspections are designed to assist libraries in carrying out the goals of the depository program. Inspectors from the State Library will observe and evaluate the maintenance and servicing of the depository collection. After the inspection, the inspector will provide the depository library with both oral and written evaluations.

If any depository is found not to be meeting basic criteria, the State Library may place the library on probation. If no effort is made to correct deficiencies, the State Library can take away the library's depository status.


Chapter 6

PUBLICIZING AND ENCOURAGING USE OF DEPOSITORY COLLECTIONS

by Donald Voorhees, Corning Community College

Virtually all documents librarians will agree that their collections receive less use than they should. The problem is, how does a library convert a pile of valuable (but under-appreciated) government publications into an active resource?

WITHIN THE LIBRARY

As discussed in Chapter 5, accessibility of the collection is absolutely crucial. Whether documents are kept in a separate collection, integrated with other library materials, or a combination of the two, ideally most would be fully processed and appear in your main catalog. This makes them easy to locate and particulary helps the "self-service" patron who is reluctant to approach a librarian. If full cataloging is impractical due to staff time or cost, inclusion of general subject cards (e.g. - RETURNABLE BOTTLE LEGISLATION - SEE NEW YORK STATE DOCUMENTS COLLECTION) is an acceptable substitutes Certain titles are obviously well suited for inclusion in an existing pamphlet file, which provides a ready-made group of subject headings.

Along with this, displays of documents on a topic of current interest almost always generate interest. This should be accompanied by a brochure describing the library's services.

In a large library, never neglect your colleagues as allies in your crusade to encourage use. If you have a separate documents collection, be sure that reference librarians, circulation clerks, and others who answer informational or directional requests are aware of the collection.

Depositories with microfiche collections face special problems: even the most enthusiastic documents user has a tough time getting cozy with a fiche reader! Encourage your staff to stress that fiche is a viable alternative to paper publications. Ease the antipathy of most users by providing adequate numbers of fiche reader/printers in an area with comfortable seating, adequate workspace, and proper lighting.

If this is not enough, encourage your administration to acquire a few portable fiche readers. Currently, several models are available for under $200.00. Many readers who cannot cope with fiche in your library may in their own office or home. The practicality of this obviously depends on your own circulation policies.

SPREADING THE WORD

Getting information about documents to potential users can be difficult, but many means are available if you are willing to be inventive. On a college campus (or other institution with internal mail facilities), notification is fairly easily built into the handling process. A Rolodex or similar file of persons interested in specific subjects can be maintained with little effort As relevant titles are received, a note of some kind can be sent to the persons who might be interested. This can be done automatically by the processing clerk.

Specific members of the community can be similarly targeted. These might include area businesses, planning agencies, local legislators, etc The specific list will of course vary with your own circumstances. Non-profit agencies shouted not be forgotten when creating this lists

For the larger community, the value of brochures and other publicity tools should not be underestimated. The State Library will provide brochures describing the depository system. These can be used alone or in conjunction with locally-produced flyers, bibliographies and other material.

A logo has been designed for the depository system. It can be used as a unifying feature on brochures, library displays, signs indicating the location of the documents collection, and any other publicity for your depository collection and services.

THIS LIBRARY IS
A MEMBER
OF THE
NEW YORK STATE
DOCUMENT
DEPOSITORY
PROGRAM

An often overlooked source of potential users is your local school system. As part of the redesign of the New York State depository system, school libraries are being actively encouraged to receive the basic bibliographic tools. This helps them to inform their faculty members and students about the availability of specific agency publications. Since relatively few schools joined the program, depositories have the opportunity to encourage-their participation. The BOCES School Library Systems have tended to be extremely cooperative in this kind of endeavor. Several have participated in continuing education programs involving documents and have greatly appreciated notification about specific titles. If your staff includes someone who likes this kind of activity, the possibilities are almost endless.

The State Library and the NYLA/GODORT New York State Document Committee will be developing materials and workshops to inform librarians about the ways to use and publicize New York State documents. Suggestions and examples of successful publicity efforts are welcomed by the State Library and the committee.

A FINAL NOTE

If your efforts do not generate overnight success, don't despair. It takes time to create a constituency. Build on a few satisfied users. They can be your best allies.


Chapter 7

OBTAINING NEW YORK STATE DOCUMENTS

A. Interlibrary Loan

New York State Document Depository Libraries and New York State Documents Research Depository Libraries have agreed to make all New York State documents received through the depository system available for interlibrary loan or photocopy. Consult the list of depositories by type and region Appendix Al, to identify these depositories in your region. If these libraries are unable to provide the documents you desire, request them through interlibrary loan from the New York State Library.

B. State Agencies

New York State documents are often available free or for purchase from the issuing agency. Addresses of some of the major agencies are included in Appendix E. Much more complete listings of addresses can be found in the Legislative Manual (described in Chapter 4) or the New York Red Book (listed in Appendix D2). A Checklist of Official Publications of the State of New York lists state publications and indicates whether they are sent to depositories. Be sure to give full bibliographic citations when requesting publications from agencies.

C. Commercial Publications

Many publications containing information about the activities of the state government are published commercially. This is especially true of legal materials such as laws, regulations, decisions and opinions of various courts and agencies. A list of major commercial publications can be found in Appendix D2. These must be purchased directly from the publishers.

Some of these commercial publications, most notably the New York Red Book and McKinney's Consolidated Laws of New York, can be found in large libraries throughout the state. However, many others will be found only in research libraries or law libraries.

ADDRESSES OF REFERENCE AND RESEARCH LIBRARY RESOURCES SYSTMS

Capital District Library Council
2255 Story Avenue
Schenectady, NY 12309

Central New York Library Resources Council
763 Butternut Street
Syracuse, NY 13208

Long Island Library Resources Council
Melville Library Bldges Suite E5310
Stony Brook, NY 11794-3399

METRO
New< York Metropolitan Reference
Research Library Agency
57 Willoughby Street
Brooklyn, NY NY 11201

North Country Reference
Resources Council
P.O. Box 568, SLU Cam
Canton, NY 13617

Rochester Regional Library Council
302 North Goodman Street at Village Gate
Rochester, NY 14607

South Central Research Library Council
DeWitt Bldg.215 N.Cayauga St.
Iticha N.Y.14850

Southeastern New York Library
Resources Council
Route 299, P.O. Box 879
Highland, NY 12528

Western New York Library
Resources Council
180 Oak Street
Buffalo, NY 14203


Appendix B2

THE NEW YORK STATE DOCUMENT DEPOSITORY PROGRAM: DESCRIPTION, STATISTICS, AND EXPECTATIONS BY DEPOSITORY TYPE

NEW YORK STATE DOCUMENTS INFORMATION AND ACCESS CENTERS

(No maximum number; no limit on location)

Items to be Deposited

A Checklist of Official Publications of the State of New York
Dictionary Catalog of Official Publications of the State of New York.
New York State Documents: An Introductory Manual, by Dorothy Butch (New York State Library Bulletin 89, 1987)
New York State Document Depository Library Manual (in progress)
List of Classes of New York State Government Documents Arranged by Issuing Agency (in progress)
Other bibliographic tools that may be developed by the State Library

Estimated Annual Space Requirements:

Less than one linear foot

Expectations:

Positive attitude about value of New York State documents

Desire to participate in the depository network

Public access to New York State documents

Designation of a contact person (to respond to correspondence from the State Library, and to ensure adherence to depository requirements )

Publicity on New York State document depository system (display of logo, maintenance and distribution of publicity brochures and other material supplied by the State Library)

Referral to other New York State document depository libraries

2. NEW YORK STATE DOCUMENTS REFERENCE CENTERS

(Maximum of 100 libraries. Minimum of five libraries in each reference and research library resources system; remainder to be distributed based on application criteria)

Items to be Deposited:

  1. Bibliographic Tools

    Checklist of Official Publications of the State of New York
    Dictionary Catalog of Official Publications of the State of New York
    New York State Documents: An Introductory Manual, by Dorothy Butch
    (New York State Library Bulletin 89, 1987)
    New York State Document Depository Library Manual (in progress)
    List of Classes of New York State Government Documents Arranged by Issuing Agency (in progress)
    Other bibliographic tools that may be developed by the State Library
  2. Reference Tools (Subject to New York State Library's ability to acquire copies)

    Manual for the Use of the Legislature of the State of New York
    New York State Statistical Yearbook
    Budget Summary
    Annual Budget Message
    New York State Register
    Laws of New York
    Income Tax Forms and Instructions (Pub. 352)
    Local Government Handbook
    Directory of Public Schools and Administrators
    Vehicle and Traffic Law
    State Phone Directory
    Summary of Legislation
    Business Statistics
    Employment Review
    Annual Educational Summary
    Annual Planning Information for Manpower Planners
    Directory of Non-Public Schools and Administrators

Estimated Annual Space Requirements:

Approximately five linear feet

Expectations:

Positive attitude about value of New York State documents

Desire to participate in the depository network

Public access to New York State documents

Designation of a contact person (to respond to correspondence from the State Library, and to ensure adherence to depository requirements)

Publicity on New York State document depository system (display of logo, maintenance and distribution of publicity brochures and other material supplied by the State Library)

Referral to other New York State document depository libraries

Agreement to be inspected by the State Library for adherence to depository expectations

High visibility of library

Accessibility of library to the general public

Location of the New York State documents in an easily accessible area

Telephone reference service

Maximum of one-month processing time for depository shipments

Bibliographic control of depository material for public access

3. NEW YORK STATE DOCUMENTS DEPOSITORY LIBRARIES

(Maximum of twenty libraries. Four libraries in the METRO REGION; two libraries in each of the other eight reference and research library resources systems)

Items to be Deposited:

  1. Bibliographic Tools

    Checklist of Official Publications of the State of New York
    Dictionary catalog of Official Publications of the State of New York
    New York State Documents. An Introductory Manual, by Dorothy Butch (New York State Library Bulletin 89, 1987)
    New York State Document Depository Library Manual (in progress)
    List of Classes of New York State Government Documents Arranged by Issuing Agency (in progress)
    Other bibliographic tools that may be developed by the State Library

  2. Reference Tools (Subject to New York State Library's ability to acquire copies)

    Manual for the Use of the Legislature of the State of New York
    New York State Statistical Yearbook
    Budget Summary
    Annual Budget Message
    New York State Register
    Laws of New York
    Income Tax Forms and Instructions (Pub. 352)
    Local Government Handbook
    Directory of Public Schools and Administrators
    Vehicle and Traffic Law
    State Phone Directory
    Summary of Legislation
    Business Statistics
    Employment Review
    Annual Educational Summary
    Annual Planning Information for Manpower Planners
    Directory of Non-Public Schools and Administrators

  3. Other Titles All paper documents which the State Library receives in sufficient quantity for distribution)

Estimated Annual Space Requirements:

Based on current receipts, approximately nine linear feet (155 titles). This is expected to grow considerably as receipts increase.

Expectations:

Positive attitude about value of New York State documents

Desire to participate in the depository network

Public access to New York State documents

Designation of a contact person (to respond to correspondence from the State Library, and to ensure adherence to depository requirements)

Publicity on New York State document depository system (display of logo, maintenance and distribution of publicity brochures and other material supplied by the State Library)

Referral to other New York State document depository libraries

Agreement to be inspected by the State Library for adherence to depository expectations

High visibility of library

Accessibility of library to the general public

Location of the New York State documents in an easily accessible area

Telephone reference service

Maximum of one-month processing time for depository shipments

Bibliographic control of depository material for public access

Demonstrated ability to fill interlibrary loan requests in a timely fashion.

Commitment to staff training in reference use of New York State documents

4. NEW YORK STATE DOCUMENTS RESEARCH DEPOSITORY LIBRARIES

(Maximum of twenty libraries. Four libraries in the METRO region; two libraries in each of the other eight reference and research library resources systems)

Items to be Deposited:

  1. Bibliographic Tools

    Checklist of Official Publications of the State of New York
    Dictionary Catalog of Official Publications of the State of New York
    New York State Documents: An Introductory Manual, by Dorothy Butch (New
    York State Library Bulletin 89, 1987)
    New York State Document Depository Library Manual (in progress)
    List of Classes of New York State Government Documents Arranged by Issuing Agency (in progress)
    Other bibliographic tools that may be developed by the State Library

  2. Reference Tools (Subject to New York State Library's ability to acquire copies)

    Manual for the Use of the Legislature of the State of New York
    New York State Statistical Yearbook
    Budget Summary
    Annual Budget Message
    New York State Register
    Laws of New York
    Income Tax Forms and Instructions (Pub. 352)
    Local Government Handbook
    Directory of Public Schools and Administrators
    Vehicle and Traffic Law
    State Phone Directory
    Summary of Legislation
    Business Statistics
    Employment Review
    Directory of Non-Public Schools and Administrators

  3. Other Titles (Microfiche set of documents listed in A Checklist of Official Publications of the State of New York)

Estimated Annual Space Requirements:

Approximately five linear feet for paper titles and 72 inches (six feet) for microfiche material

Expectations:

Positive attitude about value of New York State documents

Desire to participate in the depository network

Public access to New York State documents

Designation of a contact person (to respond to correspondence from the State Library, and to ensure adherence to depository requirements)

Publicity on New York State document depository system (display of logo, maintenance and distribution of publicity brochures and other material supplied by the State Library)

Referral to other New York State document depository libraries

Agreement to be inspected by the State Library for adherence to depository expectations

High visibility of library

Accessibility of library to the general public

Location of the New York State documents in an easily accessible area

Telephone reference service

Maximum of one-month processing time for depository shipments

Bibliographic control of depository material for public access

Demonstrated ability to' fill interlibrary loan requests in a timely

fashion

Commitment to staff training in reference use of New York State documents

Microfiche readers

Microfiche reader/printers

Fiche to fiche duplication facilities strongly encouraged

Sufficient staff for collection maintenance (filing, etc,)

Adequate storage and environmental control facilities for microfiche


APPENDIX D1

NEW YORK STATE DOCUMENTS REFERENCE SOURCES PRODUCED BY STATE AGENCIES. Compiled by Cynthia J. Kesler, Supreme Court Library, Syracuse

BIBLIOGRAPHIC TOOLS:

  1. N.Y.S. Library, List of Classes of New York State Government Documents arranged by Issuing Agency; by Nancy Eldblom, 1989.
  2. N.Y.S, Library, Checklist of Official Publications of the State of New York; v.1, October, 1947-.(Available free from Documents/Gifts and Exchange Section) OCLC# 1644873,
  3. N.Y.S. Library., Dictionary Catalog of Official Publications of the State of New York: Dec. 18, 1973/ Dec. 23, 1983-. (Purchase from Documents/Gift and Exchange Section); Price: $5.00 yr.; Serial.Supplement,Price: $5:00; OCLC # 3030679.
  4. NYS Library., N.Y.S. Documents: An Introductory -Manual; by Dorothy Butch, 1987 (Bibliography Bulletin #89), (Purchase from Documents/Gift and Exchange

    Section; Price: $10.00) OCLC # 15694382.
  5. Rich, Margaret; Subject Index to New York State Publications/Research Publications Edition);SUNY

    Brockport:1980, 81, 82, 83, 84/85, 86. Price $10.00 per year. Make checks payable to Drake Memorial Library. C/O SUNY Brockport, Brockport, N.Y. 14420. OCLC # 17333014.

REFERENCE TOOLS:

DIRECTORIES, MANUALS, HANDBOOKS, & INDEXES

Hasse, Adelaide R.; Index of Economic Material in Documents of the States of the United States: New York, 1789-1904, Carnegie Institution of Washington: 1907, 553p. Reprint issued in 1965 by Kraus Reprint Corporation (New York). OCLC # 1621174.

Nelson A. Rockefeller Institute of Government, Division of the Budget, New York State Statistical Yearbook;lst ed., 1967-. (purchase from issuing agency, $50.00) N.Y.S. Library Classmark, GOV, 012. 1-3, NEWYS, 84-8; OCLC # 1923453.

N.Y. (State). Assembly., Directory of New York State Public Authorities; Standing Committee on Corporations, Authorities and Commissions.) Albany, 1985, N.Y.S. Library Classmark LEG, 549,4-3 DIRNY, 87-001508,OCLC # 15158432.

Compiled for "The Citizen's Right to State Information: The Librarian's Role," a conference sponsored by the Central New York Library Resources Council on June 2, 1989. Reproduced with the permission of the compiler,

New York (State). Bureau of Business Research. Business Statistics, New York State, Annual Summary; 1977-. (Free from issuing agency). NYSL Classmark BUS, 050-3,BUSSN, 78-5078; OCLC # 11772102,

N.Y. (State). Bureau of Health Statistics., Vital Statistics of New York State; 1972. (Free from N.Y. Bureau of Biostatistics). N.Y.S. Library Classmark HEA, 320-3, VITSN; OCLC # 1799421

N.Y. (State). Consumer Protection Board., N.Y.S. Consumer Resources Directory; Albany: 1984. 54 p. (free from issuing agency). OCLC # 10217321.

N.Y. (State). Department of Audit & Control. Bureau of Municipal Research Statistics., Overall Real Property Tax Rates, Local Government in N.Y.S.; Albany: 1971- (Free from issuing agency). OCLC #3076818.

N.Y. (State). Department of Audit & Control. Bureau of Statistical Services, Division of Municipal Affairs., State Aid to Local Government; Albany: 1953-. (Free from issuing agency). OCLC # 1760123.

New York (State). Dept, of Labor, Division of Research and Statistics., Employment Review; v. 25, no. 3, Mar. 1972-, (Free from issuing agency); NYSLClassmark LAB, 580-3, EMPRE, 76-65095OCLC # 2242225.

N.Y. (State). Department of State., Local Government Handbook; 1st ed., Albany: 1975-. N.Y.S. Library Classmark STA, 036-42 LOCGH, 77-54831. (Free from issuing agency). OCLC # 4188169,

N.Y. (State). Department of State., Manual for the Use of the Legislature of the State of New York; Albany: 1840-, N.Y.S. Library Classmark STA, 036-3. MANUL., 79-507152 OCLC #1299271. (Free from issuing agency).

N.Y. (State). Department of State, Office of Charities Registration., Directory of Charitable Organizations; Albany, N.Y. (162 Washington Ave.12231):981-, OCLC # 9325387

N.Y. (State). Dept, of Taxation and Finance., Income Tax Forms and Selected Corporation Tax Forms; lst ed., 1979(Purchase from issuing agency); N.Y.S. Library Classmark Tax 770-3, INCTF, 87-2260; OCLC# 9091799.

N.Y. (State). Division for Women., N.Y. Women, A County by County Directory of Organizations and Services: New York, N.Y., (2 World Trade Center, 57 Floor, N.Y. 10047): 1985, N.Y.S. Library Classmark WOM, 600-4, NEWYW 87-30833,OCLC # 13548260. (Free from issuing agency).

N.Y. (State). Division of Criminal Justice Services., Directory of New York State Criminal Justice Agencies; 5th edition by Haskin-Tenenini, Kelly K. Al an - 1989-. N.Y.S. Library Classmark CRI, 986-4. DIRNYV 86-11174, OCLC # 16945256. (Price $6.00).

New York State Library., Data Base Services., Online Information; Selected Databases at the New York State Library. Albany, N.Y.: 1986-; University of the State of New York, State Education Dept., Database Services, New York State Library; iii, 14p., N.Y.S. Library Classmark LIB204-4 ONLIN 87-31231. OCLC # 16700112.

N,Y. (State), Office of Business Permits and Regulatory Assistance., Directory of N,Y.S. Permits;Looseleaf, Annual Albany: 1987-. (Price: $50.00). Purchase from Matthew Bender (1275 Broadway, Albany, NY 12201).

N.Y. (State). Office of General Services., Statewide Telephone Directory; Albany: 1987-.; (Purchase from the issuing agency). OCLC # 16781942. (Contains listing of personnel and organizations served by one of the OGS Integrated Telecommunications Systems).

N,Y. (State). Office of Minority Business Enterprise., Directory of Minority Business Enterprise; Albany: 1978-. (Free from issuing agency).OCLC # 5269770.

N.Y. (State). Office of State Comptroller., Special Report on Municipal Affairs; Albany: 1944-1979 N.Y.S. Library Classmark AUD,050-3 SPERM, 76-55244. (Free from the issuing agency). OCLC # 5000701, Continued as special report on municipal affairs for local fiscal years ended in ...

University of the State of N,Y.; Information Center on Education., Directory of Non-public Schools and Administrators, N,Y.S,; IT77-/78- N.Y.S. Library Classmark EDU2 555-3 DIRNS, 81-10. (Purchase from N.Y.S. Education Dept., Publications Distribution Unit). OCLC # 3927846.

University of the State of N,Y.; Information Center on Education., Directory of Public Schools and Administrators, N.Y.S.; Albany: v.1, 1977-., N.Y.S. Library Classmark EDU, 555-3. DIRPSs 79-50685; (Purchase from N.Y.S. Education Dept., Publications Distribution Unit). OCLC # 3819135.

University of the State of N.Y,; NY. (State), Education Department... A Directory of College and University Libraries in New York State, Albany: 1965-, N.Y.S. Library Classmark LIB, 814-31 DIRCU, 78-834, OCLC # 1714699,

LEGISLATIVE BRANCH

Carter, Robert A., Legislative Intent in New York State: Materials Cases and Annotated Bibliography; Albany, Legislative and Governmental Services, N.Y.S. Library: 1981. OCLC # 9254702

N,Y. (State). Law Revision Commission., Report.; Albany: 1935-, N.Y.S; Library Classmark LAW, 395-1 77-51360, OCLC # 5881619,

N.Y. (State). Laws of the State of New York Passed at the Sessions of the Legislature; Albany, N,Y ; 1777-, NYS Library Classmark LEG, 006,8-3, LAWSN, 88-018815, (Purchase from N.Y.S. Legislative Bill Drafting Commission). OCLC # 1644271,

N.Y. (State). Legislature. Assembly. Office of the Speaker, For Your Information: A Complete Guide to N.Y.S. Publications, Albany: E986. (Free from the issuing agency).

N,Y. (State), Legislature. Senate Research Service., Summa of Legislation; Albany: 1977- N.Y.S. Library Classmark 963,4-3, SUMLE, 78-7962 OCLC # 4550564. (Free from the issuing agency).

JUDICIAL BRANCH:

Breuer, Ernest Henry., The New York State Court of Claims; Its History, Juristiction and Reports; Albany: University of the State of New York: 1959. OCLC # 937969. Reprint, 1976, microfiche, Rothman Reprints, OCLC # 4258163.

N.Y. (State). Commission on Judicial Conduct. Annual Report, New York: (free from issuing agency- Commission, 801 Second Avenue, New York, NY, 10017).

N.Y. (State). Judicial Council... Report; lst-21st; Albany: 1934-1954; 22v. continues N.Y. (State). Administrative Board of the Judicial Conference., Report. lst-8th; New York: 1955-1962, 8 vols. continues - N.Y. (State). Administrative Board of the Judicial Conference. Report of the Administrative Board of the Judicial Conference, Albany: 1973-1977, OCLC # 5374629 continues - N.Y. (State). Chief Administrator of the Courts., Report of the Chief Administrator of the Courts; Albany: Ist1978-. OCLC # 6833553,

N,Y, (State), Office of Court Administration,, A Guide to Small Claims Court; N.Y.S. Unified Court System-; Albany: 1980-. (Free from the issuing agency),OCLC # 10486817,

EXECUTIVE BRANCH:

Carter Robert A, Sources of Published and Unpublished Administrative Opinions in New York State; Albany, N.Y.S, Library, Legislative and Governmental Services: 1985. OCLC # 12640823,

N.Y. (State). Department of Labor. Division of Research and Statistics.; Annual Labor Area Report, New York State; Albany: 1985-., N.Y.S. Library Classmark LAB, 792-3sANNL.486-. OCLC # 11625217. (Free from the issuing agency).

(State Analysis Unit, Building 12, Room 405, Albany, 12240.) OCLC # 116252217

N,Y.(State). Department of Social Services, Division of Administrative Office of Human Resources Development; AIDS Trainer's Guide, Albany: April, 1987; NYS. Library Classmark SOC, 210-49 AIDTGV 88-312620CLC # 16657129, (1 Vol. loose-leaf).

N,Y, (State). Department of State,, New York State Register; Albany: v, 1, April 11, 1979-; N.Y.S. Library Classmark STA 0369 NEWS, 79-50567; OCLC # 4877826. (Cost $40.00 2nd class mail, $80.00lst class mail)

N.Y. (State). Division of Parole., AID'S Information Guide: Albany: April, 1986. (1 vol. looseleaf). OCLC # 14641232,

N.Y. (State). Division of the Budget. Budget Summary; Albany: 1965/66- OCLC # 1794661, (Free from the issuing agency).

N.Y. (State). Governor State of New York Annual Budget Message; 1962/63-. (Free from the New York State Division of the Budget). NYSL Classmark GOV, 075-39 ANNBM, 76-59705; OCLC # 1760156.

University of the State of N.Y, Information Center on Education; Annual Educational Summary: Albany: 1965/66-, N.Y.S. Library Classmark UNI, 510-39 ANNES 77-51130, OCLC # 3676973. (Free from the N.Y,S, Education Department, Publication Distribution Unit).


APPENDIX D2

NEW YORK STATE DOCUMENTS FOR SALE FROM EITHER/OR PRIVATE VENDORS AND/OR GOVERNMENTAL AGENCIES

Most prices quoted are current April 1989

Administrative code & charter of the City of New York. 7 volume looseleaf set + 1 index volume. .

Lenz & Riecker. Legal Publishing Division.

COST: New subscriber price for complete set is $350.00 ( individual volumes can be purchased for' $5O per volume). The index volume costs $50. They first year's subscription gets you the set and one year's supplementation (bimonthly). Renewal, is $210 per year or $30 per individual volume + $30 for new index contents. New binders issued during the year cost $10 each.

ORDER/PAYMENT: Order by mail only prepay, purchase order and/or voucher.

TELE, (518).436-8647

ADDRESS: 1 Colombia Place, Albany, New York 12209

Appellate Division Reports, 2nd. Series: report of cases decided in the Appellate Division of the Supreme Court of the State of New York. The State of New York contracts out with a commercial vendor for a five year period. These are the "official reports."

Lawyer's Cooperative Publishing Company

COST: The charge is per volume - currently $23.70. If you subscribe to all three official reporters, the advance sheet service is included free of charge, LCP has replacement volumes and full runs for sale at $23.70 per volume.

ORDER/PAYMENT: Sales representatives. The spokesman for the company emphasized the importance of dealing with a sales rep. The company wants a signed contract or purchase order. in addition, the sales rep is the person you can inform you about special deals and discounts. These specials and deals change all the time.

TELE:1-800-527-0430

ADDRESS: Aqueduct Building, Rochester, N.Y, 14694

Attorney General opinions, 1983- Annual 1 volume looseleaf.

Year runs January 1-December3l; includes both formal and informal opinions as well as revised opinions. indexes and statutary tables included, Monthly supplements.

Lenz & Riecker, Inc. Legal Publishing Division.

COST: $66 per year plus tax if applicable, This includes cost of the binder. Volumes for 1983-1988 are for sale at $36 per volume.

-ORDER/PAYMENT: Order by mail only/ prepay, purchase order and/or voucher.

TELE: (518) 436-8647

ADDRESS: 1 Columbia Place, Albany, New York 12207

Prepared by Mary M. Anthony, Supreme Court Law Library, Utica, for "The Citizen's Right to State Information: The Librarian's Role," June 2, 1989. Reproduced with the permission of the compiler.

CLS: New York Consolidated Law Service, Annotated Statutes with forms, 117 volumes + index and research guide

4 volumes, 3 index volumes are paperback, replaced each year. Set is kept up to date with pocket parts, new volumes and interum annotation pamphlets. Statutes are annotated and many forms are included. References are made to other sources Contains the unconsolidated laws.

Lawyer's Cooperative Publishing Company

COST: The complete set is sent to the new subscriber with the agreement the buyer will maintain the set for three years. The following prices include all supplementation, new volumes, bound session laws (New York Statutes), and session law news service Patron pays extra only for replacement volumes, First year: $50 per month, Second year:$52.50 per month, Third year: $55.00 per month, (Total $1,890)

ORDER/PAYMENT: Contact sales representative. Billed monthly. Company wants a signed purchase order or contract.

TELE:1-800-527-0430 Call for your areas sales rep.

ADDRESS: Aqueduct Building, Rochester, N.Y. 14694 71

Education Department reports: Judicial reports of the Commissioner of Education, Vol 27-/1997-Annual 1 volume looseleaf. Year runs July 1 through June 30th.

Lenz & Riecker, Inc, Legal Publishing Division. COST: $96 per year plus tax if applicable. This includes binder and supplements received during the year.

ORDER/PAYMENT: Order by mail only. Pre-payment, purchase order and/or voucher.

TELE: (518) 436-8647

ADDRESS: 1 Columbia Place, Albany, New York 12207

Gould's consolidated law of New York

A 9 volume paperback or looseleaf set. Each volume of the paperback set is replaced Yearly. The looseleaf set is updated annualy,complete contents so there is no filing. These sets have no annotations or other practice aids. The set contains a "quick find Index" at the end of each law section.

Gouls Publications

COST: The cost per volume for the paperback or ,looseleaf set set is the same; $35 for the first volume, $25 for the second volume, $20 for the third volume and S10 for any remaining volumes OR complete set for $139 a Brochures available from the company describe the contents of each volume. Charges for shipping, handling and tax are extra.

ORDER/PAYMENT: By mail or telephone/ prepayment or purchase order and voucher.

TELE: (607) 724-3000

ADDRESS: 199/300 State-Street, Binghamton, N.Y. 139-2782.

The green book: recent education law decisions, 1970?- This publication is issued 6 times a year - contains Education Department reports as well as federal and state court decisions dealing with New York State education and schools. Materials are reprints from New York Law Journal, slip decisions from the courts, etc.

New York State Association of School Attorneys, Inc.

Philip Brothman, Treasurer.

COST: $150 per year. Individual issues, if in stock, .are $30 each,

ORDER/PAYMENT: Written order/ they will bill you.

TELE:(716) 549-0810

ADDRESS: P.0, Box 192, Angola, N.Y, 14006

Legislative annual, digest and "other ancillary services." There are various options when subscribing to any of these publications.-.and the prices vary. The publications include the Legislative Annual,New York legislative digest, bills, legislative or governor's memos, etc.

Hamilton Printing

COST: See below

ORDER/PAYMENT: See below

Write to the company at:

ADDRESS: P,O, Box232, Rensselaer, N.Y. 12144

Or call at:

TELE: (518)477-9345

Legislative Retrieval System. This is the data base of the the New York State Legislative Bill Drafting Commission, It includes bills introduced, status of those bills, chapters passed and signed by the Governor, the Consolidated Laws of New York, etc. A spokesman for the Commission said the retention schedule for the materials varies from 2-4 years depending on the data base.

Tina Ippolito, Marketing Representative

New York State Legislative Bill Drafting Commission COST: $1,500 yearly + data base usage charge, ranging $19-$30 per hour depending on the database(s) used and total monthly usage, It is important to remember that if you will be accessing the data base outside area code 518, you will also have long distance telephone charges billed by your carrier.

ORDER/PAYMENT: Call the marketing representative. The service will be demonstrated, the telecommunications and computer requirements explained, etc.You sign a yearly contract, and are billed; then receive monthly bills depending on your usage.

TELE:1-800-356-6566

ADDRESS: 55 Elk Street, Albany, N.Y. 12207

Local laws of the State Of New York. This series was published by the State from 1924-1973. Since then they have not been available for distribution. The New York Department of State keeps them on file and, in fact, has put the local laws for 1974-1980 on microfilm.According to a spokesperson for the Local Laws Division you must order them by village, town or city by name.

New York Department of State. Local Laws Division.

COST: 50 cents per page for photocopies.

ORDER/PAYMENT: Make the request in writing, with the name of the locality and year(s) wanted. They will return your order with the number of pages this will require - then you send them a check in that amount and they will send the photocopies.

TELE: (518) 474-2755

ADDRESS: Albany, New York 12231

SEE APPENDIX

Local laws of the State of New York, 1924-1973, These materials have been published in microfiche format.

William S. Hein & Co., Inc.

COST:$735.00 for standard NMA 24x negative polarity

diazo fiche: Item # 379

TELE: (716) 882-2600 or 1-800-828-7571 or from NYC (212)283-3528

ADDRESS: 1285 Main Street, Buffalo, N.Y. 14209

McKinney is consolidated laws of New York annotated. This is a 176 volume set,, including supplemental pamphlets + 8 volume paperback index, replaced yearly. In addition are pamphlets of the CPLR and Court Rules. Set is kept up to date with yearly pocket parts, supplemental pamphlets, new volumes and interum annotation pamphlets. This set contains the laws, practice commentaries, case annotations, references to other materials, especially West's McKinney's Forms Contains the unconsolidated laws. West Publishing Company.

COST: New, the set costs $1,720 (up front) - this pays for all volumes, index materials, pamphlets and supplementation for one year. Upkeep for the following year is about $550. You are billed separately for pocket parts, new volumes, etc.

ORDER/PAYMENT: West will accept direct mail order, but it is better to work through a sales representative.

TELE: 1-800-855-2549

ADDRESS: P.O. Box 64526 St. Paul, Min, 55164-0526.

( The superceeded volumes are often useful in legal research as are the pocket parts. Many law libraries retain these. The William S. Hein Co. is publishing these materials on microfiche. TELE: (716)882-2600 for information.

McKinney's session laws of New York, 1951-

When you subscribe to McKinney's Consolidated Laws these bound volumes of New York State laws are included They are issued each year at the close of the regular legislative session. As the bills are passed and signed during the legislative session, a series of pamphlets are issued by the publisher called McKinney's Session Laws News Service.

Miscellaneous reports, 2nd series: reports of selected cases decided in the courts of the State of New York other than the Court of Appeals and the Appellate Division of the Supreme Court, vol. 1-

SEE: Appellate Division reports, 2nd series.

New York Consolidated Laws, 1988- . This edition of New York statutory law is published each year, has no annotations, practice aids or forms. This paper covered set is composed of 8 volumes and contains, " ....the complete, official text of the New York State constitution and consolidated laws as amended through the end of the legislative session."

Michie Company

COST: $195.00 each year.

ORDER/PAYMENT: Sales representative/ or order by mail, payment by billing or prepay.

TELE: 1-800-446-3410 or (804) 972-7600

ADDRESS: 1 Town Hall Square, P.0, Box 7585, Charlottesville, Va. 22906-7587

New York reports, 2nd series: reports of cases decided in the Court of Appeals of the State of New York.

SEE: Appellate Division reports, 2nd. series.

New York State Department of Transportation. The Map Information Unit of this department publishes a number of maps and a atlas for the state of New York. The atlas, now out of print, cost $25.00. It contains a list of all the towns, villages, cities and unincorporated areas in the state. It is a very useful reference tool. According to a spokesman, plans are to have it reprinted. No price could be quoted at this time, The Department is very willing to send out a packet of materials which describes its products.

TELE: (518) 457-3555

ADDRESS: Map Information Unit

New York Department of Transportation Albany, N.Y. 12232

New York State Register. This is a compilation of all the regulations and rules issued by New York State governmental agencies, Opinions of the Attorney General, rule making activities, securities offerings, etc. are printed here. This is the state's counterpart to the Federal Register. It is published weekly and brings the Compilation of New York Code of Rules and Regulations up to date. For persons/ institutions the Abandoned Property lists are included. Currently publishing volume XI.

New York Department of State
Division of Information Services

COST: $40 per year - for second class mailing.

$80 per year - for first class mailing. $1.50 per issue.

ORDER/PAYMENT: Order by mail; prepayment.

TELE: (518) 474-6957

ADDRESS: 162 Washington, Ave., Albany, N.Y. 12237

New York State Register, vol, 1-9, 1979-1987. This is an on going publication.

William S. Hein & Co.

COST:$1,575.00

ORDER/PAYMENT: Hein catalog #382. By mail/ telephone prepay or voucher.

New York Statistical Yearbook, 14th ed., - 'r 1987/88 Expected publication date May, 1989.

New York State, Division of the Budget.

Budget Services Unit/ Nelson A. Rockefeller institute of Government

COST: $50.00

ORDER/PAYMENT: Will accept telephone or written orders; Prepayement/ invoice.

TELE: (518) 472-1300

ADDRESS: 411 State Street, Albany, NY, 12203

New York Statutes, 1982- (LCP)

SEE: CLS: New York Consolidated Law Service, annotated statutes with forms.

New York Supplement, 2nd series.

This series of court reports includes cases from all the courts of New York State, Thus, if you get this series, you would not need to receive the New York Reports, 2nd, Appellate Divisions Reports, 2nd., and Miscellaneous Reports, 2nd series.

West Publishing Company

COST: Currently $33-00 per volume. Your library will-receive about 12-14 volumes each year. This will get you the advance sheets which go to make up the bound volume. Advance sheets are paper bound pamphlets with volume and page number in place so the case can be cited.

ORDER/PAYMENT: Sales representative

New York tax cases, 1988- Includes full text of New York State Tax Appeals Tribunal decisions, New York City Department of Finance decisions and New York State Division of Tax Appeals determinations. 1988 filled three compression binders.

William S. Hein Company

COST: $395.00 per year (1989 figure)

ORDER/PAYMENT: Call/write company

TELE: (716) 882-2600

ADDRESS: 1285 Main Street, Buffalo, N.Y. 14209

New York State Tax Service, A 6 ring binder looseleaf set updated monthly. It includes the tax laws, regulations, analysis + full text of the Technical Services Bureau memoranda: personal income, franchise,sales,gift and estate, The Bureau still issues these materials in slip form: they are very difficult to keep in order and to use, although they do issue an index on occasion. This service began publication in 1985.

Matthew Bender

COST: $310.00 yearly.

ORDER/PAYMENT: Contact area sales representative This company has deals and discounts going all the time.

TELE:- New orders only,1-800-223-1940 or (518) 462-3331

ADDRESS: 1275 Broadway, Albany, N.Y. 12201

New York worker's compensation law reporter,2 volumes looseleaf, This set, among other features, publishes in full text the N.Y. Worker's Compensation Board decisions. Transfer binders are supplied for older material.

LRP Publications. An Axon Group Company.

COST: $370.00 for a yearly subscription.

ORDER/PAYMENT: Mail or telephone, Prepayment or voucher.

TELE: (215) 628-3113

ADDRESS: 1035 Camphill Road, PO Box 579, Fort Washington, Pa, 19034

Official compilation of codes, rules and regulations of the State of New York. This is a 22 title (63 loose leaf volume + 2 volumes index set) compilation of state government's rules and regulations. Forms and executive orders are also found here. The number of volumes per title varies.

Lenz & Riecker. Legal Publishing Division.

COST:New subscriber's cost for the complete set is $2,772. individual volumes can be purchased at $54 per volume. This initial charge entitles you to the 63 volumes - contents and binders - an one year of 12 monthly supplements, which must be filed. At the present-time the next year's rate is $530.00,

If new binders are added to the set, there is an extra charge of $9 per binder. The 2 volume looseleaf Master Index is published every other year and supplementated semi-annually. Cost is $108 per set of 2-volumes. Contents only can be purchased for $90.00. The initial cost entitles you to the semi-annual supplements. The current edition of the index is copyright 1988, i.e. changes through December 1987. ORDER: By mail only: prepay or purchase order and vouchering.

TELE: (518) 436-8647

ADDRESS: 1 Colombia Place, Albany, N.Y., 12207

Official decisions, opinions and related matters, Public Employment Relations Board. (PERB Reports). vol1- , 1967-, Monthly reports need to be filed. Each year bound volumes replace the looseleaf material. A very-expensive 20 year cumulative, was released this year. The price quoted was $350.00,

LRP Publications, An Axon Group Company.

COST: $310.00 for yearly subscription.

ORDER/PAYMENT: Mail/telephone; purchase order or prepayement.

TELE:(215) 628-3113

ADDRESS: 1035 Camphill Road, P.O. Box 579, Fort

Washington, Pa, 19034

Official directory of New York State business Permits:

New York State Office of Business Permits and Regulatory Assistance, 1987- Annual.

Matthew Bender

COST: $45.90 plus shipping and handling. Issued new

each year.

ORDER/PAYMENT: Sales representative / telephone.

TELE: New orders, 1-800-223-1940 or (518) 462-3331 for information and names of sales reps.

ADDRESS: 1275 Broadway, Albany, N.Y, 12201

Official edition New York law reports, advance sheets. Paper back set of pamphlets which includes cases which will be published in New York Reports, 2d, Appellate Division Reports, 2d., and Miscellaneous Reports, 2d. The advance sheets are issued weekly. Service includes Cumulative table of cases and index.

Lawyers Cooperative Publishing Company

Cost: If you subscribe to all three of the reporters, there is no charge, If you subscribe to only one or two of the reporters, the charge is $104.40 per year. The subscription runs on a calendar year.

ORDER/PAYMENT: Contact sales rep.

TELE: 1-800-527-0430

ADDRESS: Aqueduct Building, Rochester, N.Y, 14694

Opinions of the New York State Comptroller, 1979 Annual, 1 volume looseleaf (year runs January 1 thru January 31).

Lenz & Riecker, Inc. Legal Publishing Division. COST: $88.00 per year + applicable tax. This includes binder and monthly update service Volumes for years 1979-1988 are available at $48.00 per volume. ORDER/PAYMENT: Order by mail only. Prepay or purchase order and voucher.

TELE: (518)436-8647

ADDRESS: 1 Columbia Place, Albany, N.Y. 12207

Redbook. This is really not a governmental publication either formerly or at present done by a New York State Agency. However, it is basic for any library's reference collection. It is characterized as an "authorized publication."

New York Legal Publishing Corporation

COST:$45.OO (Next edition expected June, 1989)

ORDER/PAYMENT: Order by mail only. Purchase orders and standing orders accepted.

TELE:1-800-541-2681

ADDRESS: Washington Ave, Extension , Albany, N.Y, 12203

State Comptroller's charters, codes and ordinances of the cities of the State of New York. A spokesman for the Comptroller's office said that they had ceased publication of these materials in 1981. Local codes, charters, etc. are now only available from commerical vendors. In many cases the locality contracts with a code publisher to produce that community's law. The following contains a list of New York State communities and the publishers of their codes.

Gibson, Ellen M. New York legal research guide. William S. Hein & Co, Inc. 1988. See Appendice E, page 333.

State uniform fire prevention and building Code. 1 volume loose leaf.

Lenz & Riecker, Inc. Legal Publishing Division.

COST: $54.00 for original purchase - including one year's updates. Additional years fee is $36.00 per year for the supplements.

ORDER/PAYMEMENT: Mail only/ prepay or purchase order and voucher.

TELE, (518) 436-8647

ADDRESS: 1 Columbia Place Albany, N.Y, 12207

Yearbook of New York Charity Organizations, 1987. The official directory from the Department of States' Office of Charities. Registration has not been published since 1983.

A spokesman for the Department suggested this as an alternative.

National Center for Charitable Statistics

COST: $79.95

ORDER/PAYMENT: Written order with prepayment.

TELE:(202) 223-8100

ADDRESS: 1828 L St. NW, Washington, D.C., 20036

APPENDIX

An index of the local laws of the State was published which covered the years 1954-1982 (in several sections). 1982 was the last year for which the index was done. At present the one for 1982 is out of print. The rest of the series is For sale for $12.00.

The local laws of the state from 1974-1981 are on micro-film. Copies of the complete set can be purchased.

1974-1977 was put on 35mm film. The duplicating services at the Department of State can not reproduce these films. However, the department is willing to lend them to Capital Microfilming (call Sandy Bitz at (518) 356-1660) and they will do the job. Sandy will give you an estimate.

1978-1981 was filmed on 16mm and the Department of State can reproduce these films. The cost for the film of all local laws, 1978-1981 is $500.

The local laws from 1981 to date are in hard copy. For copies of these see main entry.

Last Updated: August 12, 2009